5-HS Health Curriculum Resource RFP Specifications.docx.pdf

PROPOSAL SPECIFICATIONS AND SCOPE

High School Health Curriculum Resource

SCHOOL DISTRICT U-46

Proposal Specifications for

Due Date: November 24, 2025

SCHOOL DISTRICT U-46

PROJECT DESCRIPTION

District U-46 is soliciting proposals for a high school health education curriculum resource for the 6 high schools across the district. U-46 is seeking to purchase a standards and skills based curriculum resource to support teacher lesson planning, and assessment development for a new 10th grade health education class for 25 health teachers and 3,000 students.

Implementation of resources for the 2028-2029 school year.

High School Health Curriculum Resource Adoption Timeline

● Instructional Council - September 2027

● Board proposal and approval - October 2027

● Delivery of all materials by 5/2028

TERM OF AGREEMENT: The term of this Agreement shall commence on the date of the U-46 Board’s approval or upon notice of award by the District (whichever shall occur first) and end six

(6) years thereafter (“Term”), unless terminated sooner as provided herein. There shall be no automatic renewal of the Agreement.

APPENDIX DETAILS: All appendix documents are located within the Public Documents section of Bonfire.

● Appendix A: U-46 Site List

PROPOSAL REQUIREMENTS

The following statements represent the items that are required to be submitted or acknowledged for those wishing to participate in this RFP. The requirements listed below are not negotiable.

The submitter’s submission must include a response to each Requirement listed below. Failure to include a response to any REQUIREMENT may result in a disqualification as the submitter may be deemed not responsive.

REQUIREMENT #1: Pricing Submit a comprehensive pricing breakdown for the required 25 teacher licenses and 3,000 student licenses, including options for multi-year subscription models (6-year terms).

● All proposals should be all inclusive with shipping and handling in the total cost.

● Taxes shall not include in bids, which school districts are not subject to; namely, Retailers Occupation Tax (both State and Local), Sales Tax of any kind, Service Use Tax, Federal Excise Tax and any other such applicable tax.

REQUIREMENT #2: Title Page Include the firm’s name, address, name and telephone/fax of contact person.

REQUIREMENT #3: Letter of Transmittal State names of the person(s) who will be authorized to make representations for the firm, their title, addresses and phone numbers.

REQUIREMENT #4: Methodology Describe in detail the approach or methodology in which your company will provide a curriculum resource as requested in the Scope of Work, aligning with the District's goals and Strategic Plan. Include detailed services that will be provided, timelines, milestones, deliverables, etc. as applicable.

SCHOOL DISTRICT U-46

REQUIREMENT #5: Executive Summary Provide one to two pages to briefly describe the proposal, highlighting the major features of the resource matching the district requirements outlined in this proposal. Include A detailed outline showing unit titles, time allocation, and specific skills addressed in each unit.

REQUIREMENT #6: Program Requirements

● The resource must clearly demonstrate alignment with current state-level Health Education Standards (Illinois Learning Standards for Physical Development and Health) and national standards (National Health Education Standards).

● The curriculum must explicitly teach the NHES functional health skills ( Analyzing Influences, Accessing Valid Information, Interpersonal Communication, Decision Making, Goal Setting, Self-Management, Advocacy).

● Resource materials must be culturally responsive and inclusive, reflecting the diversity of the U-46 student population.

● Content must be age-appropriate for 10th-grade students and align with district policies regarding sensitive health topics.

● Provide a complete digital platform for all teacher materials, lesson plans, student activities, and assessments. This resource should NOT be textbook based.

● Content is regularly updated to reflect the changes in data and health content.

● Include ready-to-use, fully developed lesson plans that are easily adaptable and aligned to the skills-based objectives.

● Resources must offer clear strategies and materials for differentiating instruction to meet the needs of diverse learners. ALL student resources need to also come in Spanish.

● Include a comprehensive bank of pre- and post-assessments (both formative and summative) directly linked to the identified health skills and content standards.

● Provide tools for teachers to track and analyze student performance data on skills proficiency.

● Unit assessments culminate with a knowledge utilization or analysis performance task

● A variety of engaging student facing media and text (podcasts, articles, video clips, etc.)

● Submitter must acknowledge the firm does meet all of the requirements set forth in the RFP.

REQUIREMENT #7: Implementation and Training Plan Provide a clear plan for initial and ongoing professional development and technical support for 25 teachers prior to the 2028-2029 implementation.

REQUIREMENT #8: Comprehensive Sample One (1) comprehensive sample of the proposed resource must be submitted for review and program evaluation. For digital access, the vendor must provide a working URL along with a password for the evaluation committee's site access.

REQUIREMENT #9: Compliance Acknowledgment The submitter must explicitly acknowledge that the firm meets all of the requirements set forth in this RFP.

SCHOOL DISTRICT U-46

REQUIREMENT #10: References Each vendor must submit a minimum of three (3) references that contain the following information: agency name, address, contact person and phone number and the size and scope of the project.

REQUIREMENT #11: Billing The District requests itemized billing by individuals that the district will provide once an award is determined. The submitter needs to acknowledge that they can meet this requirement.

REQUIREMENT #12: Litigation The submitter shall provide a statement regarding any past, present, or pending litigation with an Owner.

REQUIREMENT #13: Additional Information You may submit up to three (3) additional pages of supplemental information if you deem it to be useful and applicable to this project. This is not a requirement, but optional.

ADDITIONAL PROPOSAL INFORMATION

● District administration will analyze each proposal to ensure all requirements are met.

● Finalists will be announced Friday, December 15, 2025 by 4:00 PM CST.

● Each finalist must provide eight (8) comprehensive samples of the proposed resource for review and program evaluation by Friday, January 16, 2026. For digital access, the vendor must provide a working URL along with a password for the evaluation committee's site access.

● A curriculum and instruction committee will evaluate each resource over a time frame of thirty (30) weeks and a second evaluation will be conducted and analyzed.

● The grading criteria and a request for updated pricing will be communicated at a future date.

INSURANCE

The selected contractor shall have and keep in effect during the term of this contract:

Commercial General Liability Insurance, Business Automobile Liability Insurance and Workers Compensation Insurance acceptable and satisfactory to the School District. A copy of insurance certifications shall be submitted to the School District. Please see below for coverage.

○ Work Compensation Employer’s Liability $500,000.00

○ Comprehensive General Liability

Bodily Injury – Each Occurrence $1,000,000.00 Bodily Injury – Aggregate (Completed Operation) $1,000,000.00 Property Damages – Each Occurrence $1,000,000.00 Property Damages – Aggregate $1,000,000.00 Or combined single limit $1,000,000.00

○ Comprehensive Automobile Liability Bodily Injury – Each Person $1,000,000.00 Bodily Injury – Each Occurrence $1,000,000.00 Property Damage – Each Occurrence $1,000,000.00 Or combined single limit $1,000,000.00

○ Umbrella or Excess Liability $10,000,000.00

SCHOOL DISTRICT U-46

Contractor acknowledges that failure to obtain such insurance on behalf of the District constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the District. The contractor is to provide the District with a certificate of insurance, evidencing the above requirements have been met, prior to the commencement of work.

INDEMNIFICATION

● To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Board, its successors, assigns, customer, agents and users of the goods herein against claims, damages, losses, and expenses, including but not limited to attorney's fees, arising out of or resulting from or in connection with performance of the Work, provided that such claim, damage, loss or expense is to the extent caused in whole or in part by negligent acts or omissions of the contractors, a Subcontractor, anyone directly or indirectly.

● "Claims, damages, losses and expenses" as these words are used in this agreement shall be construed to include, but are not limited to (1) injury or damage consequent upon failure of or use or misuse by Contractor, its Subcontractors, agents, servants or employees, or any hoist, equipment, whether or not the same be owned, furnished or loaned by Owner; and (2) all attorney's fees and costs incurred in bringing action to enforce the provisions of this indemnity or any other indemnity contained in the Bid documents.

● Only to the extent prohibited by law, the obligations of the Contractor under this agreement shall not extend to the liability of the Owner, their agents or employees, arising out of their negligence.

EVALUATION FOR AWARD

Because this search is being conducted as an RFP and per the Illinois procurement laws, the District is not required to choose the proposal from the lowest priced responsible/responsive company. Instead the proposals will be evaluated on the following criteria:

Pricing This measures the total financial commitment of the proposed resource. Evaluation will focus on the comprehensive pricing breakdown (including multi-year subscription models), comparing the overall cost per student/per license against other submissions to determine the best financial value over the proposed term.

Alignment to National and Illinois Standards This assesses how thoroughly the curriculum adheres to mandatory educational guidelines. Submissions must clearly demonstrate and document explicit alignment to both the National Health Education Standards (NHES) and the Illinois Learning Standards for Physical Development and Health across all content and skills taught.

A Variety of Student Engaging Text That Is Updated Regularly This measures the quality and currency of the student-facing materials.

Vendors must demonstrate that their digital platform provides diverse, accessible, and high-interest media (e.g., articles, videos, podcasts) that are regularly maintained and updated to reflect current health data, trends, and scientific information.

All proposals and other materials submitted shall become the property of the District.

Information submitted is or may be subject to the provisions of the Illinois Freedom of Information Act, and merely marking information as confidential is not necessarily sufficient to prevent disclosure.

The Board reserves the right to reject any or all proposals or any part thereof, to waive immaterial technicalities in the quoting, and to accept the proposal deemed most favorable to the Board after all proposals have been examined and evaluated.

Unit Assessments Are Knowledge Utilization or Analysis Level This criterion ensures the assessments drive high-level thinking.

Evaluation will focus on the assessment bank to verify that unit-level summative tasks require students to apply their knowledge or analyze complex scenarios (Knowledge Utilization/Performance Task), rather than simply recalling facts.

Skills Based Aligned to a Variety of Content This confirms the integration of functional health skills. Proposals must show clear, consistent evidence that the NHES functional health skills (Analyzing Influences, Decision Making, etc.) are explicitly taught and practiced across a broad range of health content areas (e.g., mental health, substance use, safety).

Experience and References Submit a minimum of three (3) past and/or current customers that your company has provided similar services as requested in the Scope of Work. Include number of years providing service, description of the service, contact person name, telephone number and email address.

General Consent for Review of Specifications

By filling in the information below the submitter acknowledges that they have reviewed and agree to comply with all of the statements within this Bid Specification document. There are no exceptions to complying with these statements.

Company: __________________________________________

Representative (Print & Sign): _________________________________________

Title: _________________________________