5. STATEMENT OF WORK_Redacted.pdf
PDF 121 KB Posted
- Attached to
- Rees Equipment Maintenance Software Service
- Solicitation number
- HT941025N0089
- Issued by
-
Defense Health Agency
About this file
This Statement of Work details annual validation, calibration, and maintenance services for a medical monitoring system at Beale Air Force Base, California. The contract covers 30 monitoring units across refer, incubator, room temperature, humidity, and freezer systems, ensuring compliance with The Joint Commission, AABB, and USP727 guidelines. Key requirements include annual on-site system checks, software updates, 24/7/365 technical support, replacement of parts as needed, NIST traceable sensor calibration, on-site training, and provision of a current software validation manual.
The contract has a base year from 06/01/2025 to 05/31/2026 with four additional option years extending through 05/31/2030. The delivery location is the 9 Medical Group at 15301 Warren Shingle Rd, Beale AFB. The solicitation is a sole-source procurement with Rees Scientific Corporation, classified under NAICS code 334290 with a business size standard of 800 employees. The vendor must provide OEM parts, use new hardware components, and include the latest approved software release during annual maintenance, with the document explicitly stating "No exceptions will be accepted."
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Text version
Statement of Work
SECTION 1 – BACKGROUND
The purpose of this Contract is to engage in any necessary follow-on annual validation / calibration maintenance services to ensure that our refer, incubator, room temperature, humidity and freezer monitoring system at the Medical Clinic on Beale Air Force Base is fully validated and compliant and meets The Joint Commission, AABB, and USP727 guidelines. This service provides vital protection of invaluable specimens, and vaccines collected from and for our Armed Forces. This procurement for a maintenance agreement ensures that the company makes (1) annual onsite check of the system for maintenance and calibration to our clinic, updates the computer system software as needed, and provides 24/7/365 tech support, and issues replacement parts should the system require repair.
The current Sensor probes in place provide constant monitoring to ensure probes are accurate.
Sensors require annual calibration to remain valid and maintenance is to be performed by certified technicians.
SECTION 2 – SCOPE OF WORK
Perform annual validation, calibration, and maintenance of existing system setup. The contractor shall review and check all system panels and ports. Maintenance shall include software updates, battery replacements, annual measurements of system functionality and connection status. Provide alarm alerts and means of obtaining graphical reports and all other needs commonly associated with environmental management. All system inputs will be verified and calibrated. Provide 24 hours per day and seven days per week support of the equipment associated with the alarm system by a technical support group. Vendor must provide proof from the contracted company or corporation that it has legal access to Scientific's software licenses and must supply OEM parts during service and upgrades. Vendor must also supply only new hardware components/modules (including up to date Wireless 2.4 GHz transmitters).
Annual maintenance must also include the latest approved software release at the time of validation. "No exceptions will be accepted".
Tasks/Requirements:
SECTION 4 – PERIOD OF PERFORMANCE
Base year: 06/01/2025 to 05/31/2026 Option year 1: 06/01/2026 to 05/31/2027 Option year 2: 06/01/2027 to 05/31/2028 Option year 3: 06/01/2028 to 05/31/2029 Option year 4: 06/01/2029 to 05/31/2030
SECTION 5 – DELIVERY LOCATION
9 Medical Group, 15301 Warren Shingle Rd, Beale AFB 95903
SECTION 6 – DELIVERABLES/REPORTING SCHEDULE
3 Point Calibration Services for 30 units.
• Annual On-Site IQ/OQ Validation of new probes and already existing older probes
• Current Software Validation Manual
• Software updates to current version
• Calibration of all temperature & humidity sensors with NIST traceable device
• On-Site training at the time of validations
• 24/7/365 telephone technical support
• Replacement parts to be shipped in the event of product failure.
SECTION 7 – SPECIAL REQUIREMENTS
CONSUMABLES: N/A
| SECTION 2 – SCOPE OF WORK |
| Tasks/Requirements: |
| SECTION 4 – PERIOD OF PERFORMANCE |
| SECTION 6 – DELIVERABLES/REPORTING SCHEDULE |
File details come from the government source that posted it. Updated .