5. Statement of Work.pdf

ATTACHMENT #5

REQUEST FOR QUOTE

CHEMICAL TRANSPORTATION, STORAGE & DISPOSAL SERVICES

CENTRAL DISTRICT OF CALIFORNIA

SOLICITATION NO.: 15M50023QA4400010

1) INTRODUCTION

The purpose of this requirement is to provide proper packaging/labeling, transportation, storage, and disposal services for bulk chemicals, to include pharmaceuticals.

2) FACILITY LOCATION, PERFORMANCE AREA, TRANSITION & PERFORMANCE PERIOD

a) Contractor storage facility shall be located within the continental United States.

b) The contractor, including the contractor’s facility, shall be fully equipped and ready to begin performance within 14 calendar days of the award date. Upon approval by the COR, the contractor has 14 calendar days to transport all chemicals identified by the Contracting Officer’s Representative (COR) from their current location to the proposed storage facility.

a) USMS COR or COR designee will perform monthly and unannounced inspections of facility, assets, case files, and processes. To mitigate unnecessary risk to USMS personnel, contractor shall facilitate remote viewing via recording or other acceptable means for any and all required processes during the life cycle of the asset upon request of the COR or COR designee.

c) This order may be cancelled at anytime due to the expiration of time or funds at the convenience of the Government.

d) The contractor shall retain asset records for a period of two years after disposal and shall provide records to the COR upon request.

3) REQUIREMENTS

a) Storage location must be a permanent structure with solid walls, floor, and ceiling. Reasonably protected from weather and extreme heat/cold that may affect stored chemicals. Facility must be capable of safely storing all chemical assets safely and appropriately for the nature of the asset.

b) Prior to storage location approval, contractor shall provide three references of services from either a federal, state, or local government agency to USMS district contact. References shall include service(s) rendered, points of contacts (POC) names and phone numbers.

c) The contractor shall provide all personnel, equipment, tools, materials, supervision, and any other items and services necessary to perform the requirements set forth in this SOW for the management of the chemical(s).

d) The contractor shall provide copies of all applicable federal, state, and local licenses and permits to the USMS for the relocation, storage, and disposal of chemicals. Applicable permits shall be kept current throughout the term of the contract.

e) The chemicals shall be kept secure at all times while in the custody of the contractor, including while in transit and at any disposal facility.

f) USMS seized chemicals shall be segregated from all non-USMS chemicals with a barrier to restrict all unauthorized access. Based on the chemical composition, the contractor shall determine and recommend to the COR at time of custody the appropriate barrier type for approval.

g) The contractor shall have the proper insurance to cover any damages to a person, loss, damage and/or theft. Loss, theft, or damage while in the contractor's custody shall be reported immediately to the COR. Theft shall be reported to the local police department within 24 hours of incident, and a copy of the police report shall be provided to the COR within 24 hours of receiving report.

h) If the contractor spills or releases any substance into the environment, the contractor will notify the USMS COR immediately. The legal and financial liability of the clean up of the spill rests solely with the contractor and any cleanup will be at the cost of the contractor.

i) The contractor shall maintain a visitor log documenting all non-employees accessing the facility.

Electronic copies of visitor log for each month shall be provided to the COR along with that month’s invoice.

CHEMICAL TRANSPORTATION, STORAGE & DISPOSAL SERVICES

j) The contractor shall deny any individual who requests access to the storage facility who has not been approved by the COR (this includes seizing agency personnel). The contractor shall annotate the names of those individuals, and if applicable, the organizations represented, and immediately notify the COR.

k) Contractor shall provide identifying badges to their personnel indicating the individual’s name and contractor name. Personnel shall wear the identifying badge at all times while in the storage facility.

4) TRANSPORT

a) Upon issuance of a Sub-Task order and prior to transportation and storage, the USMS COR shall provide the contractor with documentation to include the Material Safety Data Sheet (MSDS) and any other applicable documentation involving chemical.

b) Prior to transport, contractor shall generate a transportation plan, shipping documentation and manifest for review by the USMS COR. Transportation plan must include recommendation for appropriate containers for the nature of the chemical to be transported. Upon approval, contractor will provide all necessary means, staff, materiel, or other needs, and be solely responsible for the safe transport of the asset.

c) The contractor shall package, mark, label, and load all items in such a manner that all applicable federal, state and local (including but not limited to Environmental Protection Agency (EPA), and Department of Transportation (DOT)) regulations are met. If items must be repackaged for proper shipment, the contractor shall perform all services as required and approved and will do so in such a manner that complies with all applicable laws/regulations.

d) The contractor shall provide and affix the appropriate placards (if required) to each vehicle prior to leaving the premises. A seal will be placed on the truck before leaving the premises to ensure there is no unauthorized access during transit.

5) INITIAL INTAKE

a) The contractor shall assume sole responsibility, as well as legal and financial liability, for all assets from pick-up until disposal.

b) Upon arrival at the storage facility, contractor will take digital photographs of the shipment and sign USM-102 to document receipt. Copies shall be provided to the COR via email within two (2) business days of intake.

c) Contractor will establish a case file for the asset, available to the USMS COR upon request.

Each case file shall include, at a minimum, Material Safety Data Sheets (MSDS), relevant case information, copies of all STOs, a copy of the signed USM-102, and digital photos.

6) STORAGE

a) Contractor shall secure and store all assets in a manner appropriate to the nature of the chemical. Contractor will be solely responsible for the safe and secure management of all assets at all times until the completion of disposal.

b) Contractor shall regularly inspect all containers and ensure no degradation, leaks, etc., on a schedule appropriate to the chemical nature and container type.

c) The contractor shall abide by all federal and state, laws, requirements, and regulations regarding storage of chemicals.

CHEMICAL TRANSPORTATION, STORAGE & DISPOSAL SERVICES

7) DISPOSAL

a) The COR shall determine the methods for disposal for all chemicals. The contractor shall receive written instructions for the disposal via either destruction or return to 3rd party.

8) DISPOSAL VIA DESTRUCTION

a) Upon receipt of an STO directing destruction of an asset, contractor shall provide COR with a recommendation on most appropriate disposal methods, to include an estimate of all disposal related costs. No disposal actions are to be taken without express approval from the COR.

b) Contractor shall be responsible for ensuring the destruction is fully compliant with all applicable federal, state, and local laws/regulations.

c) If chemicals must be disposed of at a facility different than where they are stored, any transportation expenses should be factored into the disposal cost.

d) A USMS representative will attend any asset destruction in person.

e) Event must be videotaped or photographed by contractor.

f) Upon completion of destruction, the contractor shall execute the Certificate of Destruction.

g) The contractor shall provide appropriate protective gear for individuals witnessing the disposal.

h) Upon disposal, all documentation including Certificate of Destruction and a copy of video/photographs of the event will be provided to USMS within five (5) business days.

i) Contractor shall update asset case file documentation upon completion and shall provide a copy of the entire case file to COR within fifteen (15) business days.

9) DISPOSAL VIA RETURN TO 3RD PARTY

a) Contractor may be instructed to release an asset to a third party as directed by the COR via STO.

The STO will identify the party(s) to receive the asset.

b) It is the Contractor’s responsibility to confirm identity of the recipient prior to releasing the asset, and obtaining a copy of a valid, government-issued, photo identification.

c) Disposal Documents Required: Upon disposal via release to lien holder, claimant, or owner, the contractor shall execute the following documents:

a) Signed USM-102

b) District Hold Harmless Agreement (if applicable)

c) Copy of recipient’s ID

10) INVOICING

Prior to the tenth day of each month, contractor shall electronically provide to the COR an invoice for all services rendered in the prior month.

11) INDEMNIFICATION

Contractor indemnifies and holds harmless the Government, including its officers, managers, employees, and agents from and against any and all liabilities, claims, damage, fines and penalties, and related expenses including legal fees and costs of investigation with respect to any injury incurred by the contractor in performance of this contract.