5. Sample_Client_Notification_Letter.pdf
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- Solicitation number
- 15BRRC25R00000009
About this file
This is a sample client notification letter template provided as part of a Bureau of Prisons (BOP) RFP for Residential Reentry Center services in Spokane County, Washington. The letter is designed for offerors to notify their past performance references about the solicitation and authorize them to provide performance feedback to the BOP during the evaluation process.
The letter template explains that past performance is a significant source selection factor under the Federal Acquisition Streamlining Act. It informs references that while their feedback may be shared with the contractor, their identities will remain confidential per FAR 15.306(e)(4) and 15.506(e)(4). The template includes blank spaces for offerors to fill in specific details including the RFP number, location of services, points of contact at the reference organization, and contact information for questions.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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