5. Sample_Client_Notification_Letter.pdf
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- Solicitation number
- 15BRRC23R00000038
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This document contains a sample client notification letter and information about a federal contract opportunity with the Department of Justice Bureau of Prisons.
The sample client notification letter is to be issued to prospective past performance references for a Bureau of Prisons solicitation seeking Residential Reentry Center services and Home Confinement services in specified Iowa counties. The letter requests honest and candid feedback about the offeror's past performance and identifies points of contact at the client's organization. It advises that federal regulations prohibit the release of reference provider names but allow the release of reference information to offerors.
The federal contract opportunity solicitation seeks Residential Reentry Center bed space and Home Confinement placements for male and female federal offenders in specified Iowa counties, excluding the city of Des Moines. The solicitation is issued by the Department of Justice Bureau of Prisons Central Office and includes residential reentry and home confinement services.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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