5.14.26 Section L_Final.pdf

CONTINUATION SHEET SPE4AX-26-R-0018, SECTION L Page 1 of 8

SOURCE SELECTION INFORMATION

SEE FAR 2.101 & 3.104

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Preparation and Submittal: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause their proposal to be determined to be unacceptable and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

Federal Acquisition Regulations (FAR) 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES ((DEVIATION 2026-O0038) (Feb 2026) (Tailored))

(a) North American Industry Classification System (NAICS) code and small business size standard. The Lighting and Electrical LTC includes items corresponding to NAICS code 335999 which represents companies involved in manufacturing industrial and commercial electric apparatus and other equipment.

The associated small business size standard is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation no later than the date specified in this solicitation.

L.1. Proposals will be evaluated on a combination of price and non-price factors in accordance with the evaluation criteria contained in this solicitation. Offerors should thoroughly read and understand the terms and conditions contained in the solicitation. Failure to provide any information requested in the solicitation may result in proposal rejection by the Defense Logistics Agency (DLA) Contracting Officer (KO) and thus, preclude it from any further consideration for the contract award. Offerors shall ensure that the information contained in their proposal is factual, accurate, and complete. If the Government accepts the offer, it will contractually bind the contractor to the terms and conditions of the solicitation.

FAR 52.212-1, INSTRUCTIONS TO OFFERORS (ADDENDA)

This Section L is intended to supplement the provision at FAR 52.212-1. In the event of a conflict, this Section L will take precedence.

L.2. Minimum Acceptance Period. In accordance with FAR 52.212-1(c), the offeror agrees to hold the prices in its offer for 180 calendar days from the date specified for receipt of offers.

L.3. Communications Between the Government and Offerors Prior to Closing.

L.3.1. Communications are exchanges between the Government and offerors. Communications prior to proposal submission may occur for the purpose of clarifying elements of the solicitation. They will be conducted as follows-

L.3.1.1. Requests for clarification, questions, and/or information concerning this solicitation shall be submitted in writing via electronic mail to the personnel shown below and include the appropriate solicitation reference (i.e., section, page, and/or paragraph), contractor question, and contractor POC information.

Primary: Jessica Rackley Ozmore, DLA Acquisition Specialist/ Contracting Officer Email: Jessica.Rackley@dla.mil Subject: Solicitation SPE4AX-26-R-0018

Secondary: Keri Baker, DLA Contracting Officer/ Division Chief Email: Keri.Baker@dla.mil Subject: Solicitation SPE4AX-26-R-0018

DRAFT

mailto:Jessica.Rackley@dla.mil mailto:Keri.Baker@dla.mil

CONTINUATION SHEET SPE4AX-26-R-0018, SECTION L Page 2 of 8

L.3.1.2. Offers should be sent via the Procurement Integrated Enterprise Environment (PIEE). Proposals must be received by the KO in the PIEE no later than (NLT) the date and time specified in Block 8, Section A of the RFP. The attachment titled “PIEE Solicitation Module Access Instructions” contains instructions for PIEE access.

L.3.1.3. Any proposal data that the offeror does not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall:

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed - in whole or in part - for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

L.3.1.5. No information concerning this solicitation or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made in writing and submitted to the above addresses. Inquiries will be answered in writing and provided to all potential offerors on https://sam.gov, Contract Opportunities. Changes, if required, will be made via formal amendments to the solicitation.

However, because of response time, requests received by the above addressee within seven days of the due date for offers as specified in this solicitation may not be answered.

L.4. Intent to Award without Discussions. The Government reserves the right to award without discussions in accordance with (IAW) FAR 52.215-1(f) Contract award (DEVIATION 2026-O0038) (Feb 2026). Therefore, the offeror’s initial proposal should contain the offeror’s best terms for all evaluation aspects outlined in this requirement. However, the Government may conduct discussions if the DLA KO deems it to be in the best interest of the Government after receiving proposals.

L.5. Discussions.

L.5.1. In accordance with FAR 15.103, DLA intends to select the proposal that represents the best value to the Government. Discussions will be conducted, either orally or in writing, if the DLA KO determines that discussions are necessary due to a proposal weakness, deficiency, or any other issue which must be addressed before the award. Discussions will be held with the offerors determined to be within the competitive range.

L.5.2. Competitive Range Determination. The DLA KO will establish a competitive range comprised of the most highly rated proposals based on a combination of price and past performance along with a “Pass” rating for Technical and Cyber Security. The DLA KO reserves the right to further reduce those offerors selected for the competitive range for purposes of efficiency.

L.5.3. Discussions will be accomplished in a timely manner via the most efficient/ economical means.

Where discussions are applicable, Evaluation Notices (ENs) will be provided to the offeror identifying areas of proposal deficiency, weakness, or lack of clarity, or providing counter-offers to unit prices or delivery times. Offerors shall respond to ENs during discussions in accordance with guidance provided by the DLA KO.

CONTINUATION SHEET SPE4AX-26-R-0018, SECTION L Page 3 of 8

L.5.4. Once discussions have concluded, offerors will be afforded an opportunity to revise their proposals and will be requested to submit a final proposal revision to the Government. Upon completion of evaluation of all proposal revisions, the Government will select the offeror representing the best overall value to the Government.

L.6. Preparation of Proposals.

L.6.1. Proposals shall be in the English language, and all prices shall be proposed in United States (U.S.)

dollars.

L.6.2. An offeror’s proposal shall be prepared and authored by a person or persons regularly employed by the offeror. The proposal should state the name of each person contributing to the proposal, the person’s position within the offering firm, the portion(s) of the proposal the person wrote or contributed to, and the position the person will hold in relation to the resulting LTC should the proposal be accepted. The proposal should be prepared simply and economically, and must be clear, legible, practical, specific, and complete, as described in the format and instructions below. No samples or descriptive literature are to be specially prepared for submission with the offeror’s proposal.

L.6.3. The offeror’s proposal shall address how the offeror intends to meet the Government’s requirements and evidence of its effectiveness and ability to execute the proposed methodology. The proposed approach must clearly demonstrate the full capability and experience the offeror possesses for performing activities to meet contract requirements. Offerors shall assume that the Government has no prior knowledge of the offeror’s facilities or experience. As a result, offerors’ proposals shall be full and complete.

L.6.4. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

L.6.5. Offerors are not permitted to embed links to other documents in their offers.

L.6.6. Specific to an offeror’s proposal, “team” includes all partners, teammates, joint venture members, subcontractors, universities, technical institutions, and any other similar entities, unless otherwise specified.

L.7. Format of Proposals.

L.7.1. Proposals shall be submitted in five volumes: Completed RFP and Amendment(s), Technical Acceptability, Cyber Security, Past Performance, and Price. Offerors shall include a cover sheet with each volume, which clearly identifies each volume by number and name (i.e., Volume 1, Completed RFP), solicitation number, date of submission, and the offeror's name and address.

L.7.1.2. Each page containing proprietary information should be marked, accordingly.

CONTINUATION SHEET SPE4AX-26-R-0018, SECTION L Page 4 of 8

L.7.1.3. The offeror shall prepare the proposal as set forth in the table below. All volumes shall be within the required page limits specified in the table.

Volume Description Page Limits Required Format Number of Copies

1 Completed RFP Not Applicable (N/A)

PDF 1

2 Factor I: Technical Acceptability 5 PDF 1

3 Factor II: Cyber Security 5 PDF 1 4 Factor III: Past Performance 20 PDF 1 5 Factor IV: Price N/A PDF and Microsoft

Excel

6 Copy of ISO 9001:2015 Certification N/A 1

L.7.2. Page Limitations.

L.7.2.1. The page limitations for volume 2 through 4 shall be treated as page maximums. Any pages in excess of the limit will be removed from the back of the proposal section and will not be considered in the evaluation of the proposal.

L.7.2.2. In determining page count, each page shall be included with the exception of the following: blank pages, title pages, tables of contents, lists of tables and drawings, cross-reference matrices, tabs, listings of abbreviations and acronyms, and glossaries.

L.7.2.3. If ENs are issued, responses will be subject to page limitations that will be specified in the ENs.

L.7.3. Page Size and Format

L.7.3.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages.

L.7.3.2. Page size shall be 8.5 x 11 inches. The only exception will be foldout pages (up to 11 x 17) for detailed foldout graphics.

L.7.3.3. Text shall be Times New Roman, 12-point font (text in tables shall be no smaller than 10-point font).

L.7.3.3.1. For charts, graphs, and figures, alternate fonts will be accepted; however, text shall be legible and no smaller than 8-point.

L.7.3.3.2. The offeror must ensure that if printed, all text is readable.

L.7.4. Cross-Referencing.

L.7.4.1. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without reference to other volumes of the proposal.

L.7.4.2. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

L.7.5. Executive Summaries. Each proposal volume shall begin with an executive summary. While executive summaries are not subject to the page limitations at L.7.2., each proposal volume executive summary is limited to one page.

CONTINUATION SHEET SPE4AX-26-R-0018, SECTION L Page 5 of 8

L.7.6. Glossary of Abbreviations and Acronyms.

L.7.6.1. Each volume shall contain a glossary of all abbreviations and acronyms used and an explanation for each.

L.7.6.2. As mentioned at L.7.2.2., Glossaries do not count against the page limitations for the respective volumes.

L.8. Volume 1, Completed RFP.

L.8.1. This volume will consist of the completed and signed RFP with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may be considered non-responsive, categorized as unacceptable, and determined to be ineligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule B of the RFP.

L.9. Volume 2, Factor I – Technical Acceptability.

The first phase of evaluation is the technical review which determines whether an offeror’s proposal will satisfy the Government’s requirements. All responsive offerors will have their non-priced technical proposals evaluated to determine if they demonstrate a thorough knowledge and understanding of the technical requirements and provide a sound, compliant approach to executing all areas of performance.

To describe their ability to meet the Government’s requirements, each offeror will submit a Technical Capability plan no longer than 5 pages in length and in size 12 Times New Roman font. The plan must include the following information:

1. Description of the offeror’s technical capabilities in managing and providing Lighting and Electrical items or other commodity items.

2. A listing of the offeror’s industry certifications applicable to meeting the solicitation requirements. For example, the volume should include International Standards Organization (ISO) certifications or other applicable certifications that relate to the requirements of the RFP.

3. A detailed description of how the offeror plans to fulfill orders on the contract to meet the government’s requirements. For this description, please individually address how the offeror will fulfill the requirements in sections 2.1, 2.2, 2.3 and 2.4 in the Statement of Work. Offerors may also provide any additional information or descriptions of order processing, distribution or manufacturing capabilities or infrastructure, supplier relationships, and business forecasting/ planning systems etc.

The offeror must have a higher-level quality certification (ISO 9001:2015) for an offer to be technically acceptable. A complete copy of this certification must be provided in Volume 6: Copy of ISO 9001:2015 Certification.

L.10. Volume 3, Factor II – Cyber Security.

L.10.1. The proposal shall address, at a minimum, the offeror’s compliance with the following:

(1) Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013, Revision 1);

(2) DFARS 252.204-7019, Notice of NIST SP 800-171 DoW Assessment Requirements;

(3) DFARS 252.204-7020, NIST SP 800-171 – DoW Assessment Requirements; and

(4) DFARS 252.204-7021 – Cybersecurity Maturity Model Certification Requirements.

CONTINUATION SHEET SPE4AX-26-R-0018, SECTION L Page 6 of 8

The offeror must demonstrate their ability to follow and comply with all National Institute of Standards and Technology (NIST) policies and confirm that that if/ when the Department of War (DoW) imposes a new Cybersecurity Maturity Model Certification (CMMC) process, the offeror will comply with the policy and secure the required certification, regardless of whether or not the policy requires previous contracts to be modified.

L.11. Volume 4, Factor III – Past Performance.

L.11.1. The offeror shall describe the extent of its own current and/ or past experience that is similar to the proposed contract requirements. The offeror may also describe the experience of any significant partner, joint venture, critical subcontractor, predecessor entity, etc., who will be involved in performance of the proposed contract. The offeror shall clearly detail how the experience of the significant partner, joint venture, critical subcontractor, predecessor entity, etc. is relevant to performance of the proposed contract requirements. Experience of a significant partner, joint venture, critical subcontractor, predecessor entity, etc. shall be evaluated as equal to the experience of the prime offeror.

L.11.2. The offeror shall provide a list of up to three relevant commercial or Government contracts performed within the last three calendar years from the date the solicitation is issued. For each contract, the offeror shall provide a copy of the contract, POC, address, current telephone number and email, type of contract, total contract value, average dollar value of the contract per annum, period of performance, a listing of the items and/or services provided and a description of the contractor’s responsibilities and performance under the contract. Copies of contracts submitted under this volume will not count toward page limitations. In addition, for each contract cited, the offeror shall provide the following:

L.11.2.1. The metrics measured during contract performance and the offeror’s performance history against those metrics.

L.11.2.2. A list of any problems, discrepancies, or challenges (i.e., late shipments, shortages, overages, damage, defects, mis-shipments, customer dissatisfaction, etc.) experienced with the contracts reported.

Include a brief description of how the offeror resolved the issue.

L.11.2.3. Any awards, distinctions, or certifications received (and dates) based on performance (may include private sector awards/certifications).

L.11.2.4 The extent of any past performance in providing contingency and/or surge and sustainment (S&S) support.

L.11.3. The Government may obtain and use past performance information from sources other than those identified by the offeror including government automated systems (e.g., Supplier Performance Risk System (SPRS) and Contractor Performance Assessment Reporting System (CPARS)).

L.12. Volume 5, Factor IV – Price.

L.12.1. Volume 5 shall be clearly marked as “Volume 5 – Price Proposal” and all information relating to price must be included in this section. Each offeror must submit one portable document format (PDF) copy and one copy via digital media (Microsoft Excel File) as stated in section L.7.1.3. REMINDER: DO

NOT DELETE LINES.

L.12.2. Offerors may provide other than certified cost or pricing data that is required in accordance with L

12.2.1 to evaluate price reasonableness and balanced pricing. Compliance with these requirements is mandatory and failure to comply may result in rejection of the offeror’s proposal. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject the offeror’s

CONTINUATION SHEET SPE4AX-26-R-0018, SECTION L Page 7 of 8 proposal. Offers should be sufficiently detailed to demonstrate reasonableness. The burden of proof for credibility of proposed costs and prices resides with the offeror.

L.12.2.1. Cost or Pricing Data Requirements. IAW FAR 15.403-1(b), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided IAW FAR 15.105-4(b), Format for submission of data. If, after receipt of proposals, the KO determines that there is insufficient data to determine price reasonableness and none of the exceptions in FAR 15.403-2, Prohibitions on obtaining certified cost or pricing data (10 U.S.C. 2306a and 41 U.S.C. 254b) apply, the offeror shall be required to submit additional cost or pricing data.

L.12.3. For the base period, offerors shall submit firm-fixed prices for a minimum of 25% of the items listed on the attached pricing worksheet. Pricing must be for new, unused products. The prices offered must be unit prices, which are clearly stated, and which require no further interpretation by the Government to determine the actual price offered. Unit prices will be evaluated using the Estimated Annual Quantities (EAQs), unless the Minimum Order Quantity (MOQ) exceeds the EAQ. In those cases, the MOQ will be used for evaluation. DLA acknowledges that some items in this population have zero or very low demand reflected in the EAQ.

L.12.4. An offeror may need to propose testing costs for applicable items on the pricing worksheet. The offeror must provide a testing price for the base period along with a separate unit price for the base period. The Government will calculate a Total Evaluated Price (TEP) for these items by multiplying the EAQ by the unit price and then adding the proposed testing price.

L.12.5. Upon request of the KO, the offeror shall submit documentation (supplier quotes, evidence of recent historical purchase, etc.) to demonstrate that the offeror is supplying material from approved sources and as evidence of material price accuracy for the items identified in the attached pricing worksheet. This documentation will also be used in determining price reasonableness. Failure to submit the documentation may result in an unacceptable price proposal and may lead to rejection of the offer.

L.12.6. Pricing will be evaluated on a line-by-line basis. Offerors are requested to provide price breaks for items in their proposal, especially for items that have a Minimum Order Quantity (MOQ) of 25 or less.

L.13. Amendments to the Solicitation. If this RFP is amended, all terms and conditions that are not specifically identified in the amendment remain unchanged. If the RFP is amended prior to proposal submission, offerors shall acknowledge each amendment by signing the first page and returning the amendment with the proposal submission. If the RFP is amended after proposal submission, offerors shall respond by the date and time specified in the amendment to include a signed front page and completed copy of the amendment.

L.14. Alternate Proposals. Alternate proposals will not be considered for this procurement.

L.15. Debriefings.

L.15.1. Pre-Award: The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing IAW FAR 15.206-2, Pre-Award Debriefing. Offerors excluded from the competitive range may request and receive a maximum of one debriefing and may submit their request as a pre-award or post award debriefing.

L.15.2. Post-Award: After award, the KO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.301, Post-Award Debriefing of Offerors. Upon such

CONTINUATION SHEET SPE4AX-26-R-0018, SECTION L Page 8 of 8 notification, successful and unsuccessful offerors may request and receive a debriefing.

[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]