5-D. SPECIFICATIONS.pdf

IFB-CA-25-143

SPECIFICATIONS

AS NEEDED LIMEROCK FOR BASE AND STABILIZED BASE

1. INTRODUCTION

Pasco County is seeking to purchase limerock materials for base and stabilized base to be available for pick-up and have material delivered to various Pasco County locations on an as-needed basis.

2. GENERAL REQUIREMENTS

2.1 All work assigned under the agreement will be performed at various locations throughout Pasco County.

2.2 In addition to the Public Works Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.

2.3 All work must be performed in accordance with all applicable state, local and national laws and codes.

2.4 Vendors must provide Safety Data Sheets (SDS) for all chemicals used on all

Pasco County properties.

2.5 All work must be performed according to the manufacturer’s installation requirements and recommendations and in accordance with all plans and specifications.

2.6 All work must be completed by a contractor licensed in the state of Florida to perform all of the work as described herein.

2.7 Vendor is responsible for all processes and costs associated with obtaining and maintaining any required permits.

2.8 The County reserves the right to award the lowest, responsive, responsible vendor per line item.

2.9 While it is the County’s intent to the contract to one Vendor, we reserve the right to award multiple Vendors if found to be in our best interest.

2.10 All quantities stated in this solicitation are estimates for bidding purposes. The

County does not guarantee any quantities mentioned herein.

2.11 Pricing must include all labor, tools, materials, and equipment needed to complete all the services described herein.

3. MINIMUM QUALIFICATIONS

3.1 Vendor Qualifications

3.1.1 Vendor must have been in business for three (3) years.

3.1.2 Vendor must have held at least three (3) contracts similar in size and nature.

3.1.3 Vendor must be the direct provider of hauling services and must employ the drivers and manage the operations under their own authority.

Brokers, dispatch services, or vendors who intend to subcontract or assign the hauling work to third-party carriers not under their direct control will be considered non-responsive and disqualified from consideration.

3.2 The County reserves the right to request information necessary to determine the ability of the Vendor(s) to perform the work, to include references.

4. CONTRACT TERM

The successful vendor(s) will be awarded an initial three (3) year contract. The County reserves the right to extend any agreement for up to two (2) additional one (1) year terms.

5. MATERIALS

5.1 Limerock shall comply with the most current edition of the Florida Department of Transportation’s Standard Specifications for Road and Bridge Construction.

5.2 Limerock materials shall not contain any “cherty” or other extremely hard pieces, lumps, balls or pockets of sand or clay.

5.2.1 Materials not passing the three-quarter inch (3/4”) sive shall be crushable under the weight of a motor grader.

5.3 Limerock shall not exceed fifteen percent (15%) moisture content.

6. COUNTY RESPONSIBILITIES

6.1 The County will provide written request for order and delivery date required.

7. PRICING

7.1 All prices quoted must be net, including delivery fees.

7.2 The Vendor(s) may not charge a cancellation fee for orders cancelled by the County on the same business day they are placed.

7.3 Incorrect orders (inconsistent with the confirmed order) will be returned to the

Vendor(s) for full credit.

7.4 Items to be purchased under this solicitation can be found on the bid form or electronic Pricing sheet as provided in the Bonfire system.

8. PICK-UP

8.1 The Vendor(s) facility or pick-up point must be within one hundred miles of either one of the County addresses below:

8731 Citizens Drive New Port Richey, FL 34654

30908 Warder Road San Antonio, FL 33576

8.2 For each load of material, the County will select the vendor based on round-trip calculations of mileage to the vendor’s pick-up location and materials cost.

8.3 The County reserves the right to purchase individual orders from the vendor deemed to be the best value, to include the lowest cost, considering both materials and transportation cost for each project, and material availability.

8.4 Vendor(s) must email confirmation of all orders to the Pasco County

Representative (PCR) within one (1) business day, to confirm the delivery.

8.5 The Vendor(s) must be able to provide a minimum of ten tons of this material with a twenty-four-hour notice, contingent upon the operation of the quarry.

9. DELIVERY

9.1 Delivery must be made between the hours of 8:00 AM and 3:30 PM, Monday through Friday, excluding County holidays.

9.2 The Vendor(s) shall provide delivery to:

PASCO COUNTY ZEPHYRHILLS ROCK YARD

8300 23RD STREET

ZEPHYRHILLS, FL 33540

PASCO COUNTY DADE CITY ROCK YARD

37152 FRAZEE HILL ROAD

DADE CITY, FL 33523

PASCO COUNTY PUBLIC WORKS – WEST MAINTENANCE YARD

15413 SHADY HILLS ROAD

SPRING HILL, FL 34610

PASCO COUNTY UTILITIES WAREHOUSE – WESLEY CENTER

7501 BOYETTE ROAD

WESLEY CHAPEL, FL 33544

PASCO COUNTY UTILITIES WAREHOUSE – EMBASSY

9518 CRABTREE LANE

PORT RICHEY, FL 34668

PASCO COUNTY – C-BARN

30908 WARDER ROAD

SAN ANTONIO, FL 33576

9.3 The County reserves the right to add or delete delivery locations.

9.4 Vendor(s) must email confirmation of all orders to the Pasco County

Representative (PCR) within one (1) business day, to confirm the delivery.

9.5 All deliveries must be scheduled at least one (1) business day prior to the expected delivery day.

10. USE OF LOW WASTE, RECYCLED, RECLAIMED OR ENERGY-EFFICIENT PRODUCTS

10.1 The Public Works Department encourages their Vendor(s) to:

10.1.1 Use and/or supply products that result in the lowest volume of waste, such as non-plastic, low-packaging, non-single-use items.

10.1.2 Include the use of recycled material in this solicitation’s specified products, while maximizing the purchasing value of public funds.

10.1.3 Support and invest in the implementation of products that reduce energy use.

10.1.4 Use recycled aggregates and other roadway construction materials, as first consideration in materials selection, when appropriate.

10.1.5 Use recycled content items produced with recovered post-manufacture and post-consumer materials, in accordance with the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guideline Program.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

10.2 If the Vendor wishes to propose alternate products that meet the sustainability requirements above, they must submit the proposed alternative to the County prior to the deadline for questions as published on Bonfire. Should the County accept the proposed alternate, an addendum will be issued approving the alternative product(s).

END OF SPECIFICATIONS