5 Client Notification Letter.pdf
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- Solicitation number
- 15BRRC23R00000020
About this file
This letter is a sample client notification letter to be issued by a contractor responding to a Department of Justice, Federal Bureau of Prisons solicitation for residential reentry center and home confinement services in Albany, New York. The contractor is required to provide past performance references who will be contacted by the BOP for an evaluation of the contractor's prior work. The letter requests honest and candid feedback about the contractor's performance and identifies points of contact at the client's organization who are knowledgeable about the contractor's work. The related federal contract opportunity is a solicitation by the BOP for residential reentry center beds and home confinement placements for male and female federal offenders in Albany, New York. Offerors are advised to review amendment number one to the solicitation.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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