5 - Client Notification Letter.pdf
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- Solicitation number
- 15BRRC22R00000008
About this file
This document contains a sample client notification letter and information about a federal contract opportunity for residential reentry center and home confinement services. The letter is to be issued to prospective past performance references notifying them that the contractor has listed them as a reference in response to a Bureau of Prisons RFP. The letter requests honest feedback about the contractor's performance and authorizes references to respond to inquiries.
The federal contract opportunity is a solicitation by the Bureau of Prisons to provide residential reentry center beds and home confinement placements for male and female federal offenders within 200 miles of Chicago, Illinois. Interested offerors must submit any questions about the solicitation to the point of contact by October 18, 2022. Answers will be posted on SAM.gov by October 25, 2022. Offerors should review the attached solicitation documents for full details.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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