5-541331 RFQ Automotive Lift, Maint Repair.pdf

Revised 9/29/2025

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. 541331

Automotive Lift Inspections Maintenance and Repair

Buyer: Shekia Sewell

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE Thursday February 5, 2026

QUESTIONS DUE Thursday February 12, 2026, by 3:00PM EST

All questions must be submitted online in the

Supplier Portal

QUOTES DUE DATE * Thursday February 19, 2026 @ 3:00 PM EST

In the Supplier Portal as specified in this RFQ.

* Respondents must register in Oracle to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Oracle, and bids submitted outside of Oracle will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Oracle Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Oracle on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

http://www.detroitmi.gov/suppliersupport

1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) requests for quotes from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFQ to provide repair service, maintenance and inspection services, replacement, installation, and operator training for automotive lift/hoists.

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services

Contract (Attachment E). The term of the contract will be for three (3) years. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFQ.

4. STATEMENT OF WORK

To provide repair service, maintenance and inspection services, replacement, installation for automotive lift/hoists as specified. Perform annual inspections and provide the necessary certifications.

Unless otherwise stipulated in this contract, the vendor shall provide all the labor, tools, equipment, supplies, supervision, transportation, and other work-related items necessary to complete the required services such as periodic inspections, preventative maintenance and regular and emergency repairs, at various City of Detroit locations.

Unless otherwise specified, all replacement parts, materials and supplies shall be new, OEM or better quality. Work must be of the best workmanship and design standards according to the

Michigan Occupational Safety & Health Association (MIOSHA) regulations and the manufacturer’s recommendations.

The vendor shall carry a valid Michigan State Mechanical Contractors License, provide proof of certified training and experience for each inspector or repair technician, who performs inspections and maintenance, or repairs.

The vendor shall own and provide the usual tools and equipment associated with the inspections, maintenance, and repairs. All tools, equipment and devices owned and used by the vendor in the performance of these services shall be provided without additional charge, shall remain the property of the vendor and shall be removed from the worksite upon completion of the services. Purchases of any such tools and equipment shall not be charged to the City of Detroit.

The loss or damage of any tools, equipment or materials from theft or other casualty or circumstance, shall not be charged to the City of Detroit.

The vendor must have the ability to obtain authorized parts and repair all components without voiding the warranty of the lift. The vendor shall be factory authorized to services, repair and inspect the following models, which include but are not limited to:

• Mohawk lift products

• Ari-Hetra Mobile column lift product

• Rotary lift product

• Hunter lift products

• Independent wheel lifts

• Rolling Bridge Jacks

• OTC Jacks and lifting Products

• Others automotive vehicle lifts, as needed.

Inspection must include a visual and mechanical inspection by an experienced inspector. Lifts should be auto-safely engaged when lifted with manual disengagement when let down.

Inspection shall include (but not be limited to) the following items:

• Power Units

• Capacity tag/safety labels

• Hydraulic Fittings & Hoses

• Hydraulic cylinders

• Lift cables/chains

• Chain rollers

• Slide Blocks/Rollers

• Carriages

• Arms/Pins

• Arm Restraints

• Pads/Adapters

• Limit Switch

• Truck Adapters

• Pulley's & Sheaves

• Safety latch/locks/components

• Welds and structure

• All ramps

• Slip plates/radius plates

• Nuts and bolts

• Anchors

• Columns level/plumb

• Pivot Points

• Axles/rollers/components

• Hydraulic pump/air valve

• Hydraulic cylinder/air bag

SAFETY

All lift inspections, maintenance and repairs must comply with MIOSHA Industry Safety

Regulations and Standard.

All lifts shall be tagged upon completion of inspection. Tag shall include last inspection date and copy of inspection must be provided to the facility.

AVAILABILITY

Vendor shall respond to a service call within 24 hours. All repair work shall be completed withing four (4) working days; any extension of this time must have prior approval.

EMERGENCY REPAIR SERVICE

Vendor shall respond and commence performance of emergency repair services within two (2) hours of notification by the Department Director or an authorized representative for the City of

Detroit.

A service report shall be required for services provided by the vendor for inspections, maintenance, and/or repair

The service report shall be received and signed by the site supervisor or the City of Detroit’s authorized representative at the conclusion of the service or at the end of each workday.

The service report shall provide (but not be limited to) specific details of work performed, including model name and serial numbers, materials/supplies used for the repairs (if any), names of technicians/inspectors, hours worked, lift operating condition and recommendations for corrective maintenance as required.

The vendor shall furnish satisfactory evidence to the kind and quality of materials and supplies provided for the inspection, maintenance, or repair.

Annual inspection and certification reports should include photo documentation of areas of concern. Maintenance history reports should include maintenance records for a minimum of 5 years.

5. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

OPERATING TRAINING SERVICE

The vendor shall be capable of providing Operator training classes/courses to ensure that operators

(Auto Mechanics, Supervisors, etc.) are certified as required and according to MIOHSA approved standards.

The operator training shall be facility/location specific and include a Train the Trainer program.

The vendor shall provide, upon completion of the training sessions, individual picture I.D. cards, group and individual certificates for each successful participant.

SUSTAINABLE PRACTICES

In accordance with City Code §17-5-14, the City of Detroit encourages the use of environmentally preferable services for fleet repair contracts. Vendors shall provide all the ways they minimize environmental impacts, including use of recycled, remanufactured, or durable parts; energy-efficient maintenance methods; responsible disposal and recycling of fluids, tires, batteries, and vehicle components; and systems for tracking and minimizing fleet-related waste.

6. MINIMUM QUALIFICATIONS

• Bidders must have a minimum of five (5) years of experience providing park renovations at the same, or similar, scope as described here within the attached document titled Scope of Work.

• The vendor shall provide proof of a valid Michigan State Mechanical Contractors

License.

• Vendors must meet the state's mandatory annual inspection requirements. Provide proof of ALI certifications for individual staff members who will conduct inspections.

• Vendor must be MIOSHA compliant and provide proof of completed training via individual picture I.D. cards, group and individual certificates for each successful participant.

7. OPERATIONAL INFORMATION

The vendor shall own and provide the usual tools and equipment associated with the inspections, maintenance, and repairs. All tools, equipment and devices owned and used by the vendor in the performance of these services shall be provided without additional charge, shall remain the property of the vendor and shall be removed from the worksite upon completion of the services. Purchases of any such tools and equipment shall not be charged to the City of Detroit.

The loss or damage of any tools, equipment or materials from theft or other casualty or circumstance, shall not be charged to the City of Detroit.

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

8. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The

City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

9. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

10. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer

2 Woodward Avenue, Suite 1008

Detroit, MI 48226

“Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

11. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the

City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from

Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non-

Payment! **

Required vendor steps to invoice:

1) Invoices should NOT be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Vendors should submit their invoices via City of Detroit Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number

• Purchase order number

• Total Invoice amount

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

• Vendor must submit a detailed estimate of total repair cost on each job to the Fleet

Management Division for evaluation before it’s released for repair.

• Vendor will be held to estimates, unless additional work is discovered and authorized by the using Department.

• Vendor’s final invoice must itemize number of hours of labor required on each job and shall clearly detail parts and material furnished indicating part number, make, and price.

• Price on invoices must correspond to the pricing listed on purchase order and/or contract http://www.detroitmi.gov/Supplier

• All invoices submitted against the contract must include part or item numbers and item description, list price, and applicable discount.

• Items not properly invoiced will not be paid.

• It is the vendor’s responsibility to ensure delivery of invoice(s) to the proper City Dept.

• Original invoice must be submitted to the appropriate City of Detroit Supplier Portal.

• Copy of invoice must be submitted to the department personnel identified on the purchase order as being responsible for processing payment.

• If a department contact person is not listed on the purchase order the vendor shall request in writing from the Office of Contracts and Procurement the name and phone number of the contact person responsible for processing payment.

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313-

410-7804.

12. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

13. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At

Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

14. GENERAL CONDITIONS:

It is the responsibility of the Bidder to review General Conditions located on the City of

Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and http://www.detroitatwork.com/ initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. RENEWAL

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

5. ITEMS FOR EVALUATION

For bids based on a discount from Published Price List, quantities listed on the attached sheet entitled “ITEMS FOR EVALUATION” will be used for determining award of contract only and are not guaranteed. These items are not to be considered as the only items to be purchased. Evaluation will be made in the Office of Contracting and Procurement by multiplying the quantity indicated in this bid form for each item by the Catalog Price less Discount. Enter the gross price of the items for evaluation. City of Detroit will compute net price. DO

NOT QUOTE PRICES FOR ITEMS NOT LISTED OR REQUESTED IN BID.

6. CONTRACT ACCEPTANCE

The successful bidder shall be notified of the execution of a contract by the City of Detroit upon issuance of a "Contract Award Notice" or a Purchase Order. The

"Contract Award Notice" shall contain the date the contract award was approved.

The signed, accepted bid of the successful bidder will be the contract between the bidder and the City of Detroit, containing the full description of all contractual terms and conditions. A copy of your signed bid will not be mailed to you. Each bidder shall keep a copy of his/her signed bid form for future reference.

7. INSURANCE

7.01 The Contractor shall maintain at its expense during the term of this contract, the following insurance:

7.01.1 Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training

Programs and etc., is required to secure insurance for worker’s compensation for all of its participants and The City of Detroit should also be listed as an additional insured.

7.01.2 Commercial General Liability insurance with a combined single limits of $1,000,000.00 per occurrence subject to a minimum aggregate limit of $2,000,000.00

7.01.3 Automobile Liability insurance covering all owned, hired and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan

No-Fault Insurance Act, including residual liability insurance with a minimum combined single limit of $1,000,000.00. Include

MCS90 endorsement (if hazardous waste will be transported by vendor’s auto) with minimum property damage limits of

$1,000,000.00 each occurrence.

7.02 If during the term of this contract, changed conditions or other pertinent factors, should in the reasonable judgment of the City, render inadequate the insurance limits, the Contractor will furnish on demand such additional coverage as may reasonably be required under the circumstances. All such insurance shall be effected at the contractor's expense, under valid and enforceable policies.

7.03 All policies shall name the Contractor as the insured and shall be accompanied by a commitment from the insurer that such policies shall not be canceled or reduced without at least thirty (30) days' prior notice to the City. The Commercial General Liability insurance policy shall name the City as an additional insured.

Certificates of insurance evidencing such coverage shall be submitted to the Finance Department, Office of Contracting and

Procurement, prior to the commencement of performance under this contract and at least fifteen (15) days prior to the expiration dates of expiring policies.

8. BID WITHDRAWAL

No bid shall be withdrawn for 90 days from submission deadline. Bidders may reduce this period if stated on bid, but such bids may be rejected on the basis of the reduced time period.

This paragraph supersedes paragraph 14 of the General Conditions.

9. EQUALIZATION FACTOR

Per Section 17-5-12 (c)(1) of the Detroit City Municipal Code, “The bidder that makes the lowest bid, as evaluated or scored, shall be deemed the lowest equalized bidder. If the lowest equalized bid is evaluated or scored below the lowest responsible bid submitted, the lowest equalized bidder shall be awarded the contract, provided that, the contract awarded to such bidder shall not exceed, more than 12 percent above the lowest responsible bid submitted, or $100,000.00, whichever is less.”

The firm making the lowest responsive, responsible bid evaluated according to the

Equalization Allowance Table* shall be deemed the lowest bidder. (see

Equalization Credit Statement).

Vendors who wish to receive Equalization credit for bids submitted must submit their CRIO-issued Detroit Based Business certificate with their bid document to substantiate eligibility. The CRIO certificate must be submitted with each and every bid response submitted by the vendor. Failure to submit the CRIO certificate will result in equalization credit not being applied to your bid.

10. CLEANLINESS OF THE WORK AND STREETS

The work itself, and all property used therewith, shall be kept in a neat and orderly condition at all times. Excess waste and rejected materials, rubbish and debris shall not be allowed to accumulate. Construction equipment, and excess materials shall be promptly removed from site when no longer needed for the progress of the work. Upon completion of the work, the contractor shall restore the site to original condition.

11. AWARD

One, or more, awards will be made on a low bid basis, as determined by the City of Detroit based on contractor’s ability and equipment as described in the specification. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award. The City of Detroit reserves the right to limit the amount of the award per contractor.

11.01 STANDBY AWARD

The City of Detroit reserves the right to make an award to the second low bidder, on a standby basis. This vendor will be used in the event the successful bidder cannot furnish the quantities and /or services needed in accordance with the delivery requirements of the City of Detroit.

All awards are subject to Ordinance No. 15-00.

12. TERMINATION OF CONTRACT

At any time during the contract the City may terminate the agreement for reason of poor or deficient work performance, inability of the Contractor to reason of poor or deficient work performance, inability of the Contractor to supply trained competent technicians, or lack of service as described in this agreement by giving a 10-calendar day notice in writing. EITHER party may terminate the agreement by giving a 30-calendar day written notice to terminate.

13. SPECIFICATION CHECK

We have read the specifications thoroughly and we:

( ) Are able to meet specifications without deviation.

( ) All deviations are properly outlined on an attached sheet marked for identification.

SIGNED:

TITLE:

14. EXPERIENCE AND REFERENCES:

Past performance and experience may be factors in making the award.

We have furnished goods and or services of a similar nature, as follows

(Complete in entirety):

Name of

Organization

Date Furnished Description of

Item

Contact Person Telephone

Number

15. BIDDERS QUALIFICATION CRITERIA

Bidders offering proposals on equipment and/or supplies must be on an authorized Original Equipment Manufacturer's Agency List, authorized and capable, under explicit contractual agreement, to enforce the manufacturer's warranty, as well as repair (should it become necessary) without the necessity of outsourcing for unauthorized repair.

We are in compliance with the Bidders Qualification Criteria as stated above:

[ ] Yes [ ] No

(Signature)

Prior to award, verification of the above may be required in the form of a letter from the manufacturer stating confirmation of your compliance with the Bidders

Qualification Criteria. Failure to provide written confirmation from the manufacturer may result in the rejection of your bid.

14. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.