5-3. RFP-26-35-Attachment C.pdf
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- Solicitation number
- RFP 26-35
- Issued by
- Chatham County, Georgia
About this file
This is a sample evaluation score sheet attachment for RFP #26-35 issued by the Board of Public Education for the City of Savannah and the County of Chatham, Georgia, for an annual contract providing educational materials and supplies catalog discounts across instructional, art, media center, medical, music/theatre, physical education/athletics, and science categories. The evaluation methodology requires separate submission of technical proposals and sealed fee proposals through the District's electronic procurement platform, Bonfire. The solicitation encompasses office supplies and catalog discount offerings for various educational supply categories.
The evaluation framework allocates 100 total possible points distributed across technical proposal scoring (60 points) and catalog discount proposal scoring (40 points). Technical scoring categories include business profile (not scored points allocated), experience and qualifications (10 points), and project understanding and methodology (50 points), with the latter addressing ordering processes, delivery capabilities, invoicing policies, return procedures, and technology capabilities. Catalog discount scoring evaluates average discount percentages offered (15 points), shipping charges (15 points), discount period validity ranging from two to five years (5 points), and guaranteed delivery periods of 21 calendar days or less (5 points). The average catalog discount is calculated by averaging the lowest and highest discount percentages offered, with scoring tiers ranging from less than 20 percent (1 point) to over 50 percent (15 points). Shipping charges are scored based on minimum order thresholds, with free shipping requiring no minimum order receiving maximum points (15 points).
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Text version
RFP 26-15 Educational Materials and Supplies - Catalog Discounts for Instructional, Art, Media Center, Medical, Music/Theatre, P.E./Athletics, and Science (Annual Contract).
BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM
RFP #26-35 – Attachment C
SAMPLE EVALUATION SCORE SHEET
This Attachment C provides a sample evaluation score sheet that will be used to evaluate technical proposals and sealed fee proposals. Technical proposals and sealed fee proposals should be separately submitted through the District’s electronic procurement platform, Bonfire.
Office Supplies Catalog Discount
CRITERIA: T0TAL
POSSIBLE
POINTS:
SCORE: COMMENTS:
Business Profile:
Business Organization
Business Information Account Representation
Customer Service Service Center Location
Organizational Changes Agreement Terminations
Not Scored
N/A
TO BE COMPLETED BY DISTRICT STAFF ONLY
Experience and Qualifications:
Experience (5 points) Client Base (2 points)
Vacations/Absences (Not scored) References (3 points)
Litigation History (Not Scored)
Project Understanding and Methodology:
Compliance with Specifications (1 point)
Ordering Process (10 points) Flow chart (1 point)
Standard Operating Procedures (4 points) Back to School Start Up Orders (4 points)
New School/Facility Opening Orders (4 points) PunchOut Capabilities (4 points)
Delivery of Goods (4 points) Invoicing & Statements Policy (5 points)
Return Policy/Incorrect Orders/ Invoice Discrepancies/ Problem Resolution (5 points)
Technology and Report Capabilities (3 points) Programs (4 points)
Additional Services (1 point) Exceptions (Not Scored)
District Responsibilities (Not Scored) Limitation to Services (Not Scored)
Other Relevant Facts/Information:
Not Scored
N/A
TOTAL TECHNICAL PROPOSAL
AVERAGE CATALOG DISCOUNT OFFERED:*
Less than 20% (1 Point)
20% to 30% (7 Points) 30% to 40% (9 Points)
40% to 50% (12 Points) Over 50% (15 Points)
SHIPPING CHARGES:
No Free Shipping (1 Point)
Free Shipping w/ orders over $200 (7 Points) Free Shipping w/ orders over $100 (10 Points) Free Shipping with order over $50 (12 Points)
RFP 26-15 Educational Materials and Supplies - Catalog Discounts for Instructional, Art, Media Center, Medical, Music/Theatre, P.E./Athletics, and Science (Annual Contract).
Free Shipping- No Minimum Order (15 Points)
DISCOUNT PERIOD OFFERED:
Valid for 2 years (2 Points) Valid for 3 years (3 Points) Valid for 4 years (4 points) Valid for 5 years (5 Points)
GUARANTEED DELIVERY PERIOD
(NOT TO INCLUDE BACKORDER PERIOD):
More than 21 Calendar Days (3 Points) 16-21 Calendar Days (4 Points)
15 Calendar Days or Less (5 Points)
TOTAL CATALOG DISCOUNT
TOTAL POSSIBLE SCORE
(Technical + Catalog Discount Proposal) 100
Additional Detail on Average Catalog Discount Category Scoring: The Average Catalog Discount category will be scored on the average of the discount percentages offered. The lowest percentage discount offered and the highest discount offered will be factors in calculating the average percentage discount offered. See example below. A catalog discount range of 20%-45% off will be scored based on the number of points allowed for a 32.5%, rounding to 33%. The calculation is (20 + 45)/2=32.5. The Offeror would receive 9 points for offering an average catalog discount in the 30% to 40%.
End of Attachment C
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