Page 1 of 51 26RFCSP17 – SOTC PARKING EXPANSION

26RFCSP17 SHERIFF’S OFFICE

TRAINING CENTER - PARKING

EXPANSION

Due: Wednesday, March 11th, 2026 at

3:00 PM

Mandatory Pre-Bid Meeting followed by Site Walk

- February 25th, 2026 @ 9:00 a.m.

christy.matoska Highlight

Page 2 of 51 26RFCSP17 – SOTC PARKING EXPANSION

PURPOSE

DEFINITIONS

BACKGROUND

SCOPE OF WORK/SPECIFICATIONS

BUDGET

CONTRACT TIME

EVALUATION CRITERIA AND AWARD PROCESS

Weighted Evaluation Factors

DUE DATE, SUBMISSION AND DELIVERY

INSTRUCTIONS AND RESPONSE REQUIREMENTS

TERMS AND CONDITIONS

FEDERAL REQUIREMENTS

CHECKLIST AND SUMMARY OF REQUIRED DOCUMENTS

Attachment B - Scope of Work (Pages 30 – 41) Attachment C – Bid Sheet Attachment D – Transmittal Letter Attachment E - Executive Summary Attachment F – Subcontractors List Attachment G – Similar Contracts / References Attachment H – Canceled or Terminated Contracts Attachment I – Proposed Methodology

TABLE OF CONTENTS

Page 3 of 51 26RFCSP17 – SOTC PARKING EXPANSION

PURPOSE

Williamson County, Texas, herein “the County”, seeks to establish a single qualified contractor for the parking expansion project located at 8160 Chandler Road, Hutto, TX 78634, as detailed in Attachment B – Scope of Work.

The County intends to award one (1) contract to provide parking expansion improvements to consist of approximately 33,500 square feet of additional paving with perimeter concrete ribbon curb. The terms “Successful Respondent,” “Contractor,” and “Vendor” have the same meaning in this solicitation and shall be used interchangeably.

The Successful Respondent (ultimately the awarded Contractor) must meet all requirements of this RFCSP, maintain proper licensing, and comply with all federal, state, and local laws and mandates relative to the services specified in this RFCSP. It is the responsibility of each Respondent to examine the entire solicitation, seek clarification in writing, through Euna, formerly Bonfire, and check its Proposal for accuracy before submitting the Proposal in Euna, formerly Bonfire.

Upon award, an Agreement for Construction Services will be required for signature and Court approval.

DEFINITIONS

Addendum/Addenda - means any written or graphic instruments issued by the County prior to the consideration of Proposals which modify or interpret the Proposal Documents by additions, deletions, clarifications, or corrections.

Agreement/Ensuing Agreement(s) – Successful Respondent may be required by County to sign an additional Agreement containing terms necessary to ensure compliance with the Solicitation and the Respondent’s Proposal. Such Ensuing Agreement(s) shall contain the Proposal specifications, terms, and conditions that are derived from the Solicitation.

Allowance – Funds included in the Contract for use by Contractor only with the written consent of County. Each allowance is item-specific. Allowances establish the type and amount of risk that County and the Contractor have assumed in agreeing to the contract. Allowances are either fixed, open, or provisional.

Architect – A person or firm registered under Chapter 1051 of the Texas Occupations Code to engage in the practice of architecture.

Best and Final Offer (BAFO) – A formal request made to selected Respondent’s for revisions to the originally submitted proposal.

Bonfire (now Euna) – Online procurement platform https://wilco.bonfirehub.com used by Williamson County Purchasing Office to solicit, post project information, and accept electronic proposals for solicitations.

Building Code – A collection of regulations adopted by a city or county to govern the construction of buildings in the jurisdiction.

Building Inspection – An inspection of a building performed at various intervals by a building inspector to determine whether construction work meets building code requirements.

Building Inspector – A person certified in one or more disciplines qualifying them to make a professional judgement about whether a building meets building code requirements.

Buyer - means the designated Williamson County Purchasing contact.

Code – see definition of Building Code.

Code Compliance – Construction Documents and built work meet the requirements of the Building Code.

Commissioners Court - means the Williamson County Commissioners Court.

Commissioning – A formal process that involves testing and verifying the performance of all systems and equipment in a building or facility to ensure they meet project requirements, design specifications and industry standards.

Commissioning Agent – A specialized professional responsible for overseeing and managing the commissioning process in construction projects.

Constructability – The extent to which the design of a building facilitates ease and cost of construction.

https://wilco.bonfirehub.com/

Page 4 of 51 26RFCSP17 – SOTC PARKING EXPANSION

Construction Observation – Physical observation of a construction project, by a design professional, to ensure that the construction is carried out in accordance with specified plans and standards.

Contract - means this RFCSP and the Proposal of the Successful Respondent shall become a Contract between the Successful Respondent and the County once the Successful Respondent's Proposal is properly accepted by the Williamson County Commissioners Court (sometimes referred to herein as the Commissioner's Court").

Contractor – The individual, partnership, corporation, association, joint venture, or any combination thereof, who has entered into a contract with the County to do the Work, identified as such in the Agreement, and referred to throughout the Contract as if singular in number. The Contractor is selected to review and participate in the production of the construction documents and who agrees to perform the work identified in the Contract Documents. The Contractor shall solicit bids from trade subcontractors on a competitive basis and enter into contracts with these subcontractors to perform their trade work. The term “Contractor” means the Contractor or the Contractor’s representative.

County - means Williamson County, a political subdivision of the State of Texas.

Deliverable – Includes any tangible item provided or to be provided under the Contract but does not include Services.

Design Consultant (Designer) – The Architect or Engineer (A/E) engaged by County for the Project, including Designer’s officers, employees, agents, independent contractors and authorized representatives involved in any way in the project.

Design Team – Representatives from the A/E, CMAR, County Project Manager (PM) and other technical areas responsible for completing the final design.

Elevator Consultant or Consultant – refers to Lerch Bates Inc. (Lerch Bates).

Engineer – A person or firm registered as a professional engineer pursuant to Chapter 1001 of the Texas Occupations Code.

Ensuing Agreement(s) - means the Successful Respondent may be required by the County to sign an additional agreement containing terms necessary to ensure compliance with the RFCSP and the Respondent's Proposal. Such Ensuing Agreement(s) shall contain the Proposal specifications, terms and conditions that are derived from the RFCSP.

Executive Summary – The document submitted by Respondent that represents a concise summary of the contents of the Proposal. It does not include any information concerning costs.

Guaranteed Maximum Price (GMP) – The maximum price that County and the CMAR agree upon as payment for managing, supplying and installing all Work as shown in the complete Construction Documents. The GMAX is the sum of all the direct costs of the Contractor for construction of the Project, General and Supplementary Conditions, Performance and Payment Bonds, Contractor fee for construction, Contractor overhead and profit.

Includes or Including – means including the items specified by not limited solely to those items if additional work or components are required to achieve the specified outcome.

Landscape Architect – A person or firm registered under Chapter 1051 of the Texas Occupations Code to engage in the practice of landscape architecture.

Manufacturer – means either the Original Equipment Manufacturer (OEM) or the principal manufacturer of a component or system.

Phase – A distinct portion of Work to be provided under the Contract, as specified in the Statement of Work.

Planner, Landscape Architect or Engineer (PLAE or A/E) – Professional consultant(s) under contract with County to provide design, construction documentation, and construction administration services for the Project.

Plan Review – Review of Construction Documents by a Plan Reviewer prior to construction to verify compliance with applicable codes. If there are issues of noncompliance, they may be addressed during the review process.

Plans Examiner – A person certified to review Construction Documents for completeness, accuracy, and conformance to applicable building codes, ordinances, zoning regulations, and national standards.

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Project Manager – A professional who organizes, plans, and executes projects while working within restraints like budgets and schedules. Project managers lead entire teams, define project goals, communicate with stake holders, and see a project through to its closure.

Project Schedule – Critical Path Method, graphical and tabular listing of all tasks and submittals that are required by each member of the Project Team to complete the project. The Project Schedule includes all preconstruction submittals with milestones.

Project Team – Representatives from County, the Design Consultant, Contractor or CMAR (including subconsultants and subcontractors), local governments, communities, stakeholders and utilities. The involvement/role of each team member depends on expertise and the task.

Proposal - means the Respondent’s complete, properly signed document, and ALL required forms and documentation listed in the proposal package which have been submitted in accordance with this RFCSP package. A Proposal submitted in accordance with this RFCSP is irrevocable during the specified time period for evaluation and acceptance of Proposals, unless a waiver is obtained from the Williamson County Purchasing Agent. Submission of any Proposal indicates a Respondent’s acceptance of the terms and conditions contain in this RFCSP.

Proposal Documents - means the RFCSP including attachments, and any Addenda issued by the County prior to the consideration of any Proposals.

Provide – means furnish and install

Public Announcement – The newspaper advertisement and Euna, formerly Bonfire posting of the Solicitation.

Request for Competitive Sealed Proposals (RFCSP) - means this document, together with the attachments thereto and any future Addenda issued by the County.

Respondent - means a person or entity who submits a Proposal in response to this RFCSP.

Service(s) – Obligation(s) performed or to be performed under the Contract/Agreement. A service may or may not result in the provision of Deliverable(s).

Solicitation – Any form of public advertisement/request by County for Work or Services.

Staff Augmentation – An outsourcing strategy to build an external team to support special projects while allowing in-house workforce to focus on core agency functions.

Successful Respondent - Means the responsible Respondent who, in the County's sole opinion, submits the Proposal which is in the best interest of the County, taking into account factors identified herein, and to whom the County intends to award the Contract.

Task Leader – Primary personnel proposed by Respondent to perform specialized services or “tasks” for the County.

BACKGROUND

The parking expansion improvements are to consist of approximately 33,500 square feet of additional paving with the perimeter concrete ribbon curb. The project will provide a net increase of 29 spaces for a total of 108 spaces within the site. The proposed pavement section design is to match the existing section in place which consists of 2 inches of Type D HMAC over a Grade 4 seal coat, over 12 inches of crushed stone base over select fill. Existing subgrade is to be lime stabilized. Wheel stops are to be installed with each new parking space to prevent vehicles from entering the adjacent drainage channel or landscape area. All new parking stalls are to be striped to match pavement marking and striping on the existing pavement.

SCOPE OF WORK/SPECIFICATIONS

Williamson County is seeking responses for services as outlined in the Scope of Work Attachment B.

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SILENCE OF SPECIFICATIONS

The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

AMBIGUITY, CONFLICT, OR OTHER ERRORS IN THIS RFCSP

If a Respondent discovers any ambiguity, conflict, discrepancy, omission or other error in this solicitation, the Respondent shall immediately notify the County Purchasing Department of such error in writing and request modification or clarification of the document.

Modifications will be made by issuing Addenda. If the Respondent fails to notify the County prior to the date and time fixed for submission of responses of an error or ambiguity in the solicitation known to the Respondent, or an error or ambiguity that reasonably should have been known to the Respondent, then the Respondent shall be deemed to have waived the error or ambiguity or its later resolution.

The County may also modify the solicitation, no later than seventy-two (72) hours prior to the date and time fixed for submission of responses, by issuance of an Addendum. All Addenda will be numbered consecutively, beginning with one (1).

BUDGET

Funds have been allocated and approved by the Commissioner’s Court or County Judge or County Auditor.

Budget for this solicitation has been established at $420,000.

CONTRACT TIME

Contractor shall commence the Work upon instruction to do so from the County and shall achieve Substantial Completion and Final Completion within the number of calendar days set out in the Ensuring Agreement; subject to time extensions allowed by the Ensuing Agreement for bad weather affecting the progress of the Work. The time set forth for completion of the Work will be an essential element of the Agreement.

EVALUATION CRITERIA AND AWARD PROCESS

EVALUATION AND AWARD

The County reserves the right to use all pertinent information (also learned from sources other than what is disclosed in the solicitation process) that might affect the County's judgment as to the appropriateness of an award to the lowest and best evaluated solicitation. This information may be appended to the solicitation evaluation process results.

Information on a Respondent from reliable sources, and not within the Respondent’s response, may also be noted and made part of the evaluation file. The County shall have sole discretion for determining the reliability of the source.

The County reserves the right to reject any or all responses, or delete any portion of the response, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the County

EX PARTE COMMUNICATION

Please note that to ensure the proper and fair evaluation of a response to a solicitation, all inquiries concerning this procurement are to be directed only to the County’s Purchasing Agent in writing. The County prohibits ex parte communication (e.g., unsolicited communication) initiated by the Respondent to any Elected Official/Department Head, County Employee or Committee Member evaluating or considering the responses prior to the time a formal decision has been made. Questions and other communication from Respondents will be permissible by the means established by the County’s Purchasing Agent until the day and time specified as the deadline for questions.

Any communication between Respondent and the County after the deadline for questions will be initiated by the appropriate County Official or Employee in order to obtain information or clarification needed to develop a proper and

Page 7 of 51 26RFCSP17 – SOTC PARKING EXPANSION accurate evaluation of the response. Ex parte communication may be grounds for disqualifying the offending Respondent from consideration or award of the solicitation then in evaluation. If a Respondent violates these provisions more than once in a three (3) year period, the Purchasing Officer may debar the Respondent from the sale of goods or services to the County for a period not to exceed three (3) years.

The issuance of a written addendum is the only official method by which interpretation, clarification, or additional information will be given by the County. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

CLARIFICATION

Respondents shall submit questions or requests for clarification through the solicitation portal:

https://wilco.bonfirehub.com/ provided by EUNA Solutions. All responses to said question or requests shall be posted in the portal.

RESPONSIBILITY AND RESPONSIVENESS

The County intends to award a Contract to the Respondent whose response will be most advantageous to the County. In accordance with Texas Government Code and Local Government Code, the County may consider, to the extent allowed by law, the following:

1. Price.

2. The Respondent's experience and reputation.

3. Quality of the Respondent's goods and/or services.

4. The Respondent's proposed personnel.

5. Any other relevant factors specifically listed in this solicitation or authorized by law.

All Proposals received by the designated date and time will be evaluated based on the Respondent's Proposal. Other information may be taken into consideration when that information potentially provides an additional benefit to the County, and further helps the County in receiving the services listed in the RFCSP.

Respondents' proposals must meet all mandatory (minimum) requirements in order to be scored. Scoring may also be based on total information gathered by the County at its discretion, including but not limited to respondent's ability to perform without delay or interference, character, responsibility, integrity, and experience or demonstrated capability;

quality of prior work; compliance with laws; and noncompliance with requirements as to submission of relevant information.

Additionally, the County has the sole discretion and reserves the right to cancel this RFCSP, to reject any and all proposals, and/or to readvertise with either identical or revised specification if it is deemed to be in the County’s best interest. The County reserves the right to accept or reject any or all of the items in the Proposal, and/or negotiate any or all items with individual Respondents if it is deemed in the County’s best interest.

The County reserves the right to enter into a Contract, Ensuing Agreement or a Purchase Order with a single award, split awards, non-award, or use any combination that best serves the interest and at the sole discretion of the County.

EVALUATION COMMITTEE AND SELECTION PROCESS

All Proposals will be evaluated by a County appointed Evaluation Committee. The Evaluation Committee may be composed of County Staff that may have expertise, knowledge, or experience with the services and/or goods being procured hereunder. Those Respondents meeting all requirements and deemed most qualified may receive further evaluation via telephone or in-person interviews with members of the Evaluation Committee. The County will select a Respondent determined to be the best and most responsible Respondent meeting minimum specifications and qualifications.

Respondents are advised that the Evaluation Committee, at its option, may recommend an award strictly based on the

Page 8 of 51 26RFCSP17 – SOTC PARKING EXPANSION initial RFCSP responses, or in addition, may have interviews with firms to determine its final recommendation. The Evaluation Committee will present its recommendation to the Williamson County Commissioners' Court for approval and award of contract.

Finalist shall be determined by the Respondent receiving the most points in relation to the Evaluation Criteria outlined herein. Additional scoring may be conducted based upon Respondent's presentation during the interview process and may or may not include previous scores from Respondent's Proposal. Respondent Interviews shall be conducted in person and not remotely.

The County also reserves the right to communicate with select Respondents at any time to gather additional information.

FINALIST INTERVIEWS

An evaluation committee will review each response to determine the most highly qualified respondent on the basis of demonstrated competence and qualifications using the weighted criteria. A consensus score will be assigned to each response.

Respondents may be required to make an oral presentation to the selection committee to further present their qualifications. These presentations will provide the Respondent the opportunity to clarify their qualifications and ensure a mutual understanding of the services to be provided and the approach to be used.

COSTS INCURRED

Costs incurred in the submission of a Proposal, making necessary studies or designs for the preparation thereof, or attending an interview are the sole responsibility of the Respondent. Furthermore, no reimbursable cost may be incurred in the anticipation of award.

Weighted Evaluation Factors The following weighted evaluation factors will be used to determine how well a Respondent meets the desired performance.

ADDITIONAL EVALUATION INFORMATION

The evaluation process may reveal additional information for consideration. The county reserves the right to modify, without notice, the evaluation structure and weighted criteria to accommodate these additional considerations.

ANNOUNCEMENT

Award announcement will be made upon Commissioners Court approval of staff recommendation and executed

Criteria Points

Proposal Requirements and Completeness of Proposal 5 Relevant Experience and Qualifications

• Company Experience of Similar Type and Size Projects

• Company Performance with Government Agencies

• Site Superintendent Professional Experience

• Project Manager Professional Experience 58

Price 37

Total 100

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Agreement (if applicable). Award announcement will appear on the County’s website at Williamson County (bonfirehub.com) provided by EUNA Solutions.

REJECTION OR ACCEPTANCE

The County reserves the right to reject any or all responses, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the County.

CONTRACTUAL DEVELOPMENT

The Commissioners Court may award the Contract on the basis of the initial Proposals received, without any further or additional discussions. Therefore, each initial Proposal should contain the Respondent's best terms and offer. The contents of the RFCSP and the selected Proposal will become an integral part of the Contract, but may be modified, at Williamson County's sole discretion, by provisions of an Ensuing Agreement. Therefore, the Respondent must agree to inclusion in an Ensuing Agreement of the Proposal specifications, terms, and conditions of this RFCSP. Williamson County may, at its discretion, opt to conduct further discussions with responsible Respondents and request the highest ranked Respondent's Best and Final Offer (BAFO).

CONTRACTUAL FORMATION AND ENSUING AGREEMENT

The RFCSP and the Respondent's Proposal, when properly accepted by the Commissioners Court, shall constitute a Contract equally binding between the Successful Respondent and the County. The Successful Respondent may be required by Williamson County to sign an additional agreement containing terms necessary to ensure compliance with the RFCSP and Respondent's proposal.

DUE DATE, SUBMISSION AND DELIVERY

SUBMITTAL DUE DATE

The Proposal is due no later than the submittal date and time set forth in the Public Announcement and listed in this RFCSP package. Contents of each Proposal shall be submitted in accordance with this RFCSP.

The due date for responses to this solicitation is:

Wednesday, March 11th, 2026, at 3:00 PM CST

Proposals will be opened publicly; however, in a manner to avoid public disclosure of contents, only names of Respondents will be read aloud. No pricing will be announced at the opening.

SUBMISSION AND DELIVERY OF RESPONSES

It is preferred that responses be submitted electronically through the Euna system, however, Respondents may submit a hard copy. Please be aware that submitting responses electronically is a convenience to the Respondent. Williamson County takes no responsibility for any third-party system interruption such as US Mail, FedEx or UPS, potentially causing late delivery of Respondent's submittal. Additionally, Respondents are encouraged to submit well in advance of the deadline to protect against any system disruptions.

Refer to https://wilco.bonfirehub.com/ provided by EUNA Solutions for further information on how to submit electronically.

If mailed or delivered in person, responses and addenda are to be delivered in sealed envelope on or before the submittal deadline, as noted in this solicitation, to:

Williamson County Purchasing Department Attn: SOTC Additional Parking Lot 26RFCSP17 https://wilco.bonfirehub.com/portal/?tab=pastOpportunities https://wilco.bonfirehub.com/portal/?tab=pastOpportunities

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100 Wilco Way, Suite P101 Georgetown, Texas 78626

Respondents should list their Name and Address, and the Date of the Proposal opening on the outside of the box or envelope and note “Sealed Proposal Enclosed” along with the solicitation name and number clearly marked.

Williamson County will not accept any Proposals after the submittal deadline and shall return such Proposals unopened to the Respondent. Responses received after this time and date shall not be considered.

OWNERSHIP OF PROPOSAL

Each Proposal shall become the property of the County upon submittal and will not be returned to Respondents unless received after the submittal deadline.

WITHDRAWAL OF SOLICITATION

The Respondent may withdraw its response by submitting a written request with the company letterhead and the signature of an authorized individual, signature of respondent, to the Williamson County Purchasing Department any time prior to the submission deadline.

The Respondent may submit a new solicitation prior to the deadline. Alterations of the solicitation in any manner will not be considered if submitted after the deadline. Withdrawal of a response after the deadline will be subject to written approval of the Williamson County Purchasing Agent.

RESPONSIBILITY

It is expected that Respondent shall provide demonstrated ability to perform the scope of work as described. A Respondent shall meet the following requirements that include but are not limited to:

1. Adequate financial resources, or the ability to obtain such resources as required.

2. Compliance with the required or proposed delivery schedule.

3. Satisfactory record of performance that can be determined thru references provided; and

4. Qualifications and eligibility to receive an award.

The County may request other information sufficient to determine the Respondent’s ability to meet the minimum standards listed above.

VALIDITY

Proposal shall be valid for one hundred and eighty (180) calendar days from the deadline for submittal of Proposals to the County. Any Proposal containing a term of less than one hundred and eighty (180) calendar days for acceptance, may at the County’s sole discretion, be rejected as non-responsive or extended by mutual agreement.

INCLEMENT WEATHER

Williamson County Commissioners Court has the discretion to extend a Solicitation deadline to best serve the interest of the county.

Approval of this policy by the Commissioners Court delegates the authority to issue a Solicitation deadline extension to the Purchasing Agent and the Purchasing Agent’s assistants. Solicitation deadline extensions are issued to enhance competition and provide a fair and favorable environment for suppliers to submit a response. With this goal in mind, if a situation warrants a deadline extension, it shall be granted. The acceptable reasons for a deadline extension are outlined herein. Documentation shall be kept on file noting the reason for the extension. Documentation must contain the approval of the Purchasing Agent or Deputy Purchasing Agent. All supplier responses, including those received prior to an extension being made, shall all be opened at the same time.

DUE DATE EXTENSION NOTICE REQUIREMENT

A notice of a proposed purchase deadline extension must be published at least once a week for two consecutive weeks in a

Page 11 of 51 26RFCSP17 – SOTC PARKING EXPANSION newspaper of general circulation in the county, with the first day of publication occurring at least 14 days before the date of the bid opening. Extension information will also be published on the Euna platform.

REASONS FOR EXTENSION

Williamson County may consider an extension which can include but is not limited to the following reasons:

1. Change or clarifications in specifications such as substantive change in specification provide by Williamson County End User;

2. Administrative, such as change in process, staffing or other administrative issue necessities an extension;

3. Emergency/natural disaster, may prevent regional suppliers from submitting a response and prevent county staff from being able to participate in the solicitation administration.

INSTRUCTIONS AND RESPONSE REQUIREMENTS

Each Proposal submitted in response to this RFCSP should clearly reference the numbered sections of this RFCSP that require a response. Failure to arrange the Proposal as requested may result in the disqualification of the Proposal.

Though there is not a page limit for Proposals, to save natural resources including paper, and to allow the County staff to efficiently evaluate all submitted Proposals, the County requests that Proposals be orderly, concise, but comprehensive in providing the requested information. Conciseness and clarity of content are emphasized and encouraged.

Vague and general Proposals may be considered non-responsive, and may, at the County’s sole discretion, result in disqualification. Proposals must be legible and complete. Failure to provide the required information may result in the disqualification of the Proposal. All pages of the Proposal should be numbered, and the Proposal should contain an organized, paginated table of contents corresponding to the sections and pages of the Proposal.

ORGANIZATION OF PROPOSAL CONTENTS AND TABLE OF CONTENTS

Each Proposal should be submitted with a table of contents that clearly identifies and denotes the location of all enclosures of the Proposal. The table of contents should follow the RFCSP’s structure as much as is practical.

Each Proposal should be organized in the manner described below:

A. Bid Sheet

B. Transmittal Letter

C. Executive Summary

D. Evaluation Selection Criteria (Please see the sections in this RFCSP package that list the Specifications and Cost Proposal, Experience and Qualifications, References, and Implementation Strategy to respond to our criteria in a clear and concise manner)

E. Subcontractors List

F. Similar Contracts

G. References: Identification of three (3) references within the last four (4) years, for which the Respondent is providing, or has provided, the goods and/or services (public sector) of the type requested in this RFCSP.

Include the name, position/title, and telephone number of a contact person at each entity.

H. Cancelled and Terminated Contracts

I. Proposed Methodology

J. Conflict of Interest Questionnaire

K. Proposal Affidavit (Signature Page)

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TRANSMITTAL LETTER

The Transmittal Letter should be signed by a person legally authorized to bind the Respondent to the representations in the Transmittal Letter and the Proposal.

The Respondent should submit a Transmittal Letter that provides the following information:

A. Legal Name and address of individual or business entity submitting the Proposal

B. Respondent’s type of business entity (i.e., Corporation, General Partnership, Limited Partnership, LLC, etc.)

C. Place of incorporation or organization, if applicable

D. Name and location of major offices and other facilities that relate to the Respondent’s performance under the terms of this RFCSP

E. Name, physical address, email address, business, and of the Respondent’s principal contact person regarding all contractual matters relating to this RFCSP

F. The Respondent’s Federal Employer Identification Number

G. A commitment by the Respondent to provide the services required by the County

AUTHORIZATION OF RESPONDENT

Respondent shall be an individual who is authorized to bind the Proposal contractually: (1) If the Respondent is a Corporation or Limited Liability Company, the legal name of the Corporation or Limited Liability Company shall be provided; (2) If the Respondent is a General Partnership, the true name of the firm shall be provided; (3) If the Respondent is a Limited Partnership, the name of the Limited Partner's General Partner shall be provided; (4) If the Respondent is a Sole Proprietor(s) (individual), each Sole Proprietor(s) shall be provided; (5) If response is by an agent, other than the Sole Proprietor(s) or an officer of a Corporation, Limited Liability Company, General Partner or a member of a General Partnership, a power of attorney or equivalent document must be submitted to the Williamson County Purchasing Department.

EXECUTIVE SUMMARY

The Respondent should provide an Executive Summary of its Proposal that asserts that the Respondent is providing in its response to all of the requirements set forth in this RFCSP. The Executive Summary should not include any information concerning the cost of the Proposal, but instead must represent a full and concise summary of the contents of the Proposal. It is recommended the Executive Summary include the following information:

A. Identify any goods and/or services that are provided beyond those specifically requested. If the Respondent is providing services and/or goods that do not meet the specific requirements of this RFCSP, but in the opinion of the Respondent are equivalent or superior to those specifically requested, any such differences should be noted in the Executive Summary. However, the Respondent must realize that failure to provide the goods and/or services specifically required, at the County’s sole discretion, may result in disqualification of the Proposal.

B. Indicate why the Respondent believes that it is the most qualified Respondent to provide the services described in this RFCSP. The Successful Respondent must demonstrate extensive experience and understanding of the intent of this solicitation. The Respondent should describe in detail the current and historical experience the Respondent and its subcontractors have that would be relevant to completing the scope of work. References must contain the name of key personnel and telephone numbers for each contact.

ECONOMY OF PRESENTATION

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Responses should not contain promotional or display materials, except as they may directly answer in whole or in part questions contained in the RFCSP. Such exhibits shall be clearly marked with the applicable reference number of the question in the RFCSP. Proposals must address the technical requirements as specified in the RFCSP. All questions posed by the RFCSP must be answered concisely and clearly. Reponses that do not address each criterion may be, at the sole discretion of the County, rejected and not considered.

CONFLICT OF INTEREST

Each Respondent must disclose any existing or potential conflict of interest relative to the performance of the requirements of this RFCSP. Examples of potential conflicts of interest may include an existing business or personal relationship between the Respondent, its principal, or any affiliate or subcontractor with the County or any other entity or person involved in any way with the project that is subject to this RFCSP. Similarly, any personal or business relationship between the Respondent, the principals, or any affiliate or subcontractor with any employee, or official of the County or its suppliers must be disclosed. Any such relationship that might be perceived or represented as a conflict must be disclosed. Failure to disclose any such relationship or reveal personal relationships with the County employees or officials may be cause for termination.

Additional information may be obtained from the County’s website at the following link:

Conflict of Interest | Williamson County, TX

The County will decide if an actual or perceived conflict should result in Proposal disqualification.

By submitting a Proposal in response to this RFCSP, all Respondents affirm they have not given, nor intend to give, at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to the County public servant or any employee, official or representative of same, in connection with this procurement.

Each Respondent must provide a Conflict-of-Interest questionnaire with their proposal package. Package may be deemed incomplete without this form.

CERTIFICATE OF INTERESTED PARTIES – FORM 1295

Texas law requires all parties who enter into any contract with the County, which must be approved by Commissioners Court, to disclose all interested parties. An interested party is defined as a person who has a controlling interest in a business entity with whom a governmental entity or state agency contracts or who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity. See the above FAQ for more information about interested parties.

Before an applicable contract may be executed, the Respondent must first create and file the Form 1295 with the Texas Ethics Commission through the Commission’s website. See the above TEC Filing Instructions for more information. The Respondent must then supply to the County a signed copy of the Form 1295 at the time the vendor signs and/or submits a signed contract to the County. See the above County Submittal Instructions for more information.

A new filing must be completed for each awarded contract (new, amended, extended, or renewed) requiring Commissioners Court approval, including formal solicitations, solicitation exemptions, co-op purchases, and Purchase Orders that must be approved by Commissioners Court.

Information regarding how to use the filing application is available on the Texas Ethics Commission website at the following link:

1295 Filing Info

ETHICS

The Respondent shall not accept or offer gifts or anything of value, nor enter into any business arrangement with any employee, official or agent of the County.

More information can be obtained at the following link:

https://www.wilcotx.gov/711/Conflict-of-Interest https://www.ethics.state.tx.us/filinginfo/1295/

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Code of Ethics | Williamson County, TX (wilcotx.gov)

REFERENCES, SIMILAR CONTRACTS, TERMINATED AND/OR CANCELLED CONTRACTS

Respondents shall furnish a list of contracts where similar responsibilities and goods and/or services have been required and/or performed for the past four (4) years, to include names, titles, phone numbers and email addresses of reference contacts, contract numbers and dates of performance.

If applicable, Respondents shall include a list of any contracts that have been cancelled or terminated within the last five (5) years, along with an explanation of the cancellation and the names, email address and phone number of a reference person with that institution.

The County may contact some or all of the references in order to determine the Respondent’s performance record on work similar to that described in this RFCSP. The County reserves the right to contact references other than those provided in the response and to use the information gained from them in the evaluation process.

References, similar contracts, terminated and/or cancelled contracts should be provided in accordance with this RFCSP utilizing forms provided. Proposal may not be deemed complete without the inclusion of requested references.

LEGAL LIABILITY INFORMATION

The Respondent shall disclose all legal liability information by listing any pending litigation, civil or criminal, or anticipated litigation that your firm is involved in including, but not limited to, potential or actual legal matters with private parties and any local, state, federal or international governmental entities. Furthermore the Respondent certifies to the best of its knowledge and belief that within the last five (5) years Respondent or Respondent Related Entities have not: (a) been indicted or convicted of a crime involving moral turpitude or business honesty or integrity in any jurisdiction; (b.) been suspended, debarred or otherwise disqualified from entering into any contract with any governmental agency; (c.) had any business license or professional license suspended or revoked; (d.) had any sanction or finding of fact imposed as a result of a judicial or administrative proceeding related to fraud, extortion, bribery, bid rigging, embezzlement, misrepresentation or anti-trust; and (e.) been, and is not currently, the subject of a criminal investigation by any federal, state or local prosecuting or investigative agency and/or civil anti-trust investigation by any federal, state or local prosecuting or investigative agency.

If Respondent cannot so certify to the above, then it must submit along with its Proposal a written explanation of why such certification cannot be made. The Commissioner's Court will determine whether a contract may be entered into with the Respondent. The Respondent's obligation pursuant to this certification is ongoing from and after the effective date of the Contract through the termination date thereof. Accordingly, the Respondent shall have an obligation to immediately notify the Purchasing Department in writing if at any time during the term of the Contract if becomes aware of any event which would cause the Respondent's certification or explanation to change. Respondent acknowledges that the Commissioner's Court may, in its sole discretion, terminate the Contract for cause if it learns that any of the certifications made herein are currently false due to intervening factual circumstances or were false or should have been known to be false when entering into the Contract. The County reserves the right to consider legal liability information in the recommendation of any proposed contract to the Commissioners Court.

TERMS AND CONDITIONS

ACKNOWLEDGEMENT

By submitting a response to this solicitation, the Respondent acknowledges the specifications and requirements herein.

The terms and conditions of the solicitation document shall govern unless specifically provided or otherwise in an Ensuing Agreement. It is the sole responsibility of Respondents to stay apprised of changes or addendums of the solicitation.

AIR QUALITY

In determining the overall best Proposal, the County may, to the extent applicable, exercise the option granted to local governments under the Texas Local Government Code, Section 271.907.

This option allows the County to evaluate Proposals and give preference to goods and/or services of a Respondent that https://www.wilcotx.gov/710/Code-of-Ethics

Page 15 of 51 26RFCSP17 – SOTC PARKING EXPANSION demonstrates that the Respondent meets or exceeds any and all state or federal environmental standards, including voluntary standards, relating to air quality. If the Proposal being submitted will influence air quality for the County (as it relates to any state, federal, or voluntary air quality standard), then the Respondent is encouraged to provide information in narrative indicating the anticipated air quality impact. All Respondents are expected to meet all mandated state and federal air quality standards.

ASSIGNMENT, SUCCESSORS AND ASSIGNS

The Successful Respondent may not assign, delegate, sell, or otherwise transfer the Contract or any other rights or interests obtained under the Contract without written permission of the County.

AUTHORIZED EXPENSES

In the event County authorizes, in advance and in writing, reimbursement of non-labor expenses related to the services subject of this Contract, County will pay such actual non-labor expenses in strict accordance with the Williamson County Vendor Reimbursement Policy (as amended), which is incorporated into and made a part of this Contract by reference. The Williamson County Vendor Reimbursement Policy can be found at:

WilliamsonCountyVendorReimbursementPolicyMarch2023.pdf (wilco.org). Invoices requesting reimbursement for authorized non-labor expenses must be accompanied by copies of the provider’s invoice and clearly set forth the actual cost of the expenses, without markup.

BINDING EFFECT

This Contract and any Ensuing Agreement(s) shall be binding upon and inure to the benefit of the parties and their respective permitted assigns and successors.

BONDS

If this RFCSP requires submission of performance and payment bonds, there will be either a separate page or an Ensuing Agreement explaining those requirements. If this RFCSP includes a separate page outlining the requirements of performance or payment bonds, Proposals submitted without accounting for the required bonds are not acceptable.

COMPLIANCE WITH LAWS

The County and the Successful Respondent shall comply with all federal, state, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting the performance of the Contract and any Ensuing Agreement(s), including, without limitation, Workers' Compensation laws, salary and wage statutes and regulations, licensing laws and regulations. When required, the Successful Respondent shall furnish the County with certification of compliance with said laws, statues, ordinances, rules, regulations, orders, and decrees above specified.

CONFIDENTIALITY

All data and information gathered by the Respondent and its agents, including this RFCSP and all reports, recommendations, specifications, and data shall be treated by the Respondent and its agents as confidential. The Respondent and its agents shall not disclose or communicate the aforesaid matters to a third party or use them in advertising, publicity, propaganda, and/or in another job or jobs, unless written consent is obtained from the County.

Proposals will only be publicly received and acknowledged only so as to avoid disclosure of the contents to competing Respondents and kept secret during negotiation. However, all Proposals shall be open for public inspection after the Contract is awarded. If a Respondent is of the opinion that information within its Proposal constitutes proprietary information, please refer to the section of this RFCSP entitled “Proprietary Information and the Texas Public Information Act.”

Successful Respondent expressly agrees that it will not use any direct or incidental confidential information that may be obtained while working in a governmental setting for its own benefit and agrees that it will not access unauthorized areas or confidential information and it will not disclose any information to unauthorized third parties and will take care to guard the security of the information at all times.

COOPERATIVE PURCHASING PROGRAM

https://www.wilco.org/Portals/0/Departments/Auditor/WilliamsonCountyVendorReimbursementPolicyMarch2023.pdf?ver=2023-04-04-115048-310

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During the term of the Contract, resulting from this RFCSP, the County would like to afford the same prices, terms and conditions to other political subdivisions or public entities. Another entity's participation in the Contract resulting from this RFCSP is subject to a properly authorized Purchasing Cooperative Inter-Local Agreement (ILA) with the County. Any liability created by purchase orders issued against the Contract shall be the sole responsibility of the governmental agency placing the order.

CURRENT REVENUES

The obligations of the parties under the Contract and any Ensuing Agreement(s) do not constitute a general obligation or indebtedness of the County for which the County is obligated to levy, pledge, or collect any of taxation. It is understood and agreed that the County shall have the right to terminate the Contract and any Ensuing Agreement(s) at the end of any the County fiscal year if the governing body of the County does not appropriate sufficient funds as determined by the County's budget for the fiscal year in question. The County may affect such termination by giving written notice of termination to the Successful Respondent at the end of its then-current fiscal year.

DAMAGE TO COUNTY PROPERTY

Successful Respondent shall be liable for all damage to county-owned, leased, or occupied property and equipment caused by Successful Respondent and its employees, agents, subcontractors, and suppliers, including any delivery, or transporting company, in connection with any performance pursuant to this Contract. Successful Respondent shall notify County in writing of any such damage within one (1) calendar day.

DISQUALIFICATION OF RESPONDENT

Upon signing and submittal of the Proposal, a Respondent offering to sell supplies, materials, services, or equipment to the County, certifies that the Respondent has not violated the antitrust laws of the State of Texas codified in Business &…