5-26-079 Scope of Work Hammond Road Parking Deck - VMS and Intercom Life Cycle Replacement.docx

TEL 919-856-7007

FAX 919 856 6168

A Division of General Services Administration P.O. Box 550 Raleigh, N C 27602 www.wakegov.com

Safety & Security

RFB #26-079

Hammond Road Parking Deck Camera and Intercom Life Cycle Replacement Project

Scope of Work To: All Bidders From: Travis Hall – Wake County GSA – Safety and Security Date: August 3, 2026 Scope Overview Wake County is requesting proposals for the life cycle replacement of the existing Video Management System, referred to hereafter as VMS, and emergency intercom equipment at the Hammond Road Parking Deck, referred to hereafter as HRPD. Included in this scope will be all labor and materials to replace outdoor cameras, camera mounts, servers, camera, intercoms, emergency intercoms, and integration licenses, ancillary equipment and any other materials necessary to provide a fully functional VMS system and intercom system within the HRPD facility.

Included in this scope shall be the following:

General Conditions

1. The requirements noted in this document shall be understood to be the minimum Owner requirements. These requirements shall be expanded by the Security Contractor as necessary to ensure quality; however, written approval from the Owner or their representative must be obtained prior to deleting or revising a requirement contained herein.

2. It shall be the responsibility of the Security Contractor to verify the system design with the local AHJ.

3. The equipment listed in this scope of work document is not absolute and is not meant to depict or be the entire material list. The Security Contractor is responsible for providing all required labor, equipment and materials to provide a fully functional VMS and emergency intercom system. This shall include, but not be limited to, servers, network switches, camera mounts, intercoms, emergency intercoms, PoE midspans, wire, and any ancillary materials.

4. All work shall be performed during normal business hours.

5. The Security Contractors shall be badged by Wake County and shall always display their badges while onsite. the onsite personnel shall wear identifying clothing clearly always stating/identifying the Company’s Name while onsite.

a. The Security Contractor shall request contractor badging forms from the County for any non-badged employees that will be working within Wake County buildings. These forms shall be filled out and returned, with associated identification credentials, to GSA Security for background checks and badging. Upon approval from the County, the Security Contractor shall schedule a time with GSA Security to receive the individual’s badge.

b. The County requires that all individuals performing work within County facilities pass a background check before working within County property. The Security Contractor shall ensure that all individuals have submitted all badging and background check forms and information prior to performing work within the County’s facilities.

c. If the Security Contractor is performing work on a Wake County project prior to receiving a Wake County badge, then the individual shall be required to vacate the premises immediately and the individual shall not return until the individual receives their issued Wake County badge.

d. If the vacating of non-badged individuals directly results in the delay of project completion, then the Security Contractor may be subjected to liquidated damages in the amount of $250.00 a day.

6. The Security Contractor should ensure that all onsite personnel wear clothing that clearly identifying the company’s name.

7. To bid on this project, the Security Contractor shall be regularly engaged in the installation and maintenance of card access, video management, communication, and security management systems similar in size and scope to those outlined herein for a period of no less than five years.

8. The Security Contractor attests that they are qualified and certified at the highest level by the manufacturer(s) specified in this scope of work document. In doing so, the Security Contractor confirms that they are fully experienced in the installation of security systems and devices, familiar with the installation process of the security systems and devices, qualified to conduct all onsite devices, system programming and system testing, and have all tools and knowledge required to provide a fully functional and safe integrated security system.

a. Upon request, the Security Contractor shall provide all certifications attesting to the fact that their installation and service technicians are competent manufacturer-trained personnel capable of maintaining the system and providing reasonable service time.

9. The Security Contractor shall have a local representative that is Manufacturer-authorized office that carries a complete stock of parts and provides services within a 100-mile radius of installed location stated in the Scope Overview.

10. The Security Contractor shall:

a. Act as an independent Contractor and not as an agent or employee of the Owner.

b. Be solely responsible for compliance with all applicable laws governing the here under of its employees and for Contractor’s own acts and those of Contractor’s employees, agents and subcontractors during the performance of Contractor’s obligations hereunder.

c. Be responsible for all taxes, permits or other fees imposed due to the work of the Contractor.

1. Be regularly engaged in installing enterprise-level access control components and shall have been engaged in such work for a period of not less than five years prior to bid submittal.

2. At the time of the bid be licensed by all appropriate authorities (state, municipal, and local) for the type of work to be performed. Contractors who have licenses or permit pending, relevant to this project, shall not be considered acceptable for bidding on this project.

3. At the time of the bid, be licensed by the State of North Carolina Private Protective Services Board and as an Electrical Contractor with a minimum classification of SP-LV.

4. Include with the bid a copy of the Contractor’s current Electrical Contractor license as issued by the North Carolina Electrical Board.

5. Have all personnel employed by the Security Contractor registered with the appropriate state or municipal Licensing Board as provided for by current state or local statutes.

6. Include with the bid submittal a copy of the Contractor’s current business license as issued by the state in which the work is to be performed.

7. Contractor shall immediately notify the Owner, in writing, of any Judgment, Disqualification, Permit Revocation or any other similar action taken against the Contractor by any legitimate Regulating Authority or Licensing Agency that may occur during the course of the work that the Contractor performs for the Owner.

d. Commissioning

ii. The Security Contractor shall perform all required testing and verification the installed devices to ensure that all devices and systems are installed 100% and are fully functional to the Owners’ requirements.

iii. Once the Security Contractor has performed their initial tests, the Security Contractor shall submit to the Owner a copy of their test forms certifying that the devices and systems have been thoroughly tested and are confirmed working. Upon receiving the Security Contractors testing documentation, the Owner shall provide dates to perform end-user commissioning.

1. The Security Contractor shall correct all items noted in the Owners’ commissioning punchlist within 5 working days. Upon completion of the punchlist, the Security Contractor shall schedule a time and day with the Owner to reverify the noted items.

iv. Upon acceptance of the Owners’ commissioning tests, the Owner shall issue the Security Contractor a letter of completion marking the beginning of the 12-month warranty phase.

e. Warranty and Maintenance

v. The Security Contractor shall warrant all work against defects and workmanship for a minimum of 12 months. This warranty shall include all parts and labor and shall begin upon the acceptance of the County.

vi. The Security Contractor shall guarantee that the application system remains current at all times with the latest enhancements, supported by the manufacturer with unlimited remote support capability and 24/7 technical phone support.

vii. Prior to the ending of the warranty cycle, the Security Contractor shall attend a 11-month warranty walk-though. The Security Contractor shall be responsible for making any corrections noted during this walk-though.

Submittals

1. Proposal Submittals

a. All pricing shall be broken down separately into labor and materials and shall be used for additions or deletions throughout this project.

i. If requested/required, any alternate pricing shall be shown in separate line items within the proposal.

b. Proposals are due through the Bonfire (Euna Procurement) portal by August 20, 2026 on or before 3:00pm EST. Proposers must submit a response through Wake County’s Bonfire Portal at https://wake.bonfirehub.com

i. Proposals submitted after the deadline stated above in Submittals.1.b will be considered non-responsive and will be discarded. If a bidder decides not to submit a proposal, this will be considered a non-response.

c. There will be no pre-bid meeting for this project.

i. It is the bidder’s responsibility to understand the scope of work for this project completely. All questions should be submitted through the Bonfire portal by August 12, 2026, on or before 3:00pm EST.

2. Project Submittals

a. All submittals stated within this section shall be submitted for review and approved prior to any onsite work begins.

i. The Security Contractor shall submit a list of individuals working on this project. All individuals on this list shall be badged by Wake County before coming onsite.

ii. All submittal drawings shall be created in CAD and shall be submitted in PDF format to Wake County. The Security Contractor shall be responsible for requesting the latest building CAD files from Wake County prior to creating submittal drawings.

iii. The Security Contractor shall submit all technical data sheets for any product being used on the project.

iv. The Security Contractor shall always keep a copy of the submittal information and scope of work documents onsite.

3. The Closeout Submittals

a. Commissioning Test Plan and Check-Off List.

b. As-Built Drawings: During system installation, the Contractor shall maintain a separate hard copy set of drawings, elementary diagrams, and wiring diagrams of the security systems to be used for record drawings. This set shall be kept up to date, reflecting all changes and additions made to the security systems. Copies of the final as-built drawings shall be provided to the Owner in .DWG or .DXF format using the latest version of AutoCAD and also .PDF format using the latest version of Adobe.

c. As-built documents shall be developed by the Security Contractor throughout the project and delivered to the County at the end of the Project. The As-built Drawings include all markups, notes, and revisions to the original construction documents, and shall accurately reflect the work as constructed. As-builts must be approved by both the Wake County and their representatives prior to final invoicing.

Third-Party Programming

1. The Owner currently has a full labor coverage maintenance contract on the existing AMAG Security Management System and integrated systems (including the Salient Video Management System, DMP Intrusion Detection System and Zenitel Intercom System) with a local third-party systems integrator. The systems and all peripheral devices currently are operational and performing normally. During the course of this project, it shall be the responsibility of the Security Contractor to coordinate their work with the Owner and the Owner’s current third-party systems integrator. This coordination shall include but not be limited to:

a. Installation, programming and configuration of all electronic security systems.

b. Repair, improvement and installation of any system components as a whole or in part included in this scope of work.

c. Other work within this building and administrative facilities that

d. could be affected by the Contractor’s work.

2. Prior the connecting any device to the network, The Security Contractor shall provide Wake County with a full programming list of all devices. This list shall be utilized by Wake County and the third-party systems integrator as the programming template for all devices being installed. Included in this list shall be the network switch or field interface panel’s devices port assignment, device description, device location, etc.

Scope of Work

1. Video Management System

a. The Security Contractor shall provide and install all materials, wiring, licenses, labor, programming, and ancillary components required to deliver a fully operational video management system. This shall include integration of the new video management system components into the Owner’s existing AMAG access control system, resulting in a fully functional and integrated security management system.

i. Upon project award, the Security Contractor shall conduct a coordination meeting with the Owner to define specific programming requirements.

b. The Security Contractor shall replace the existing Salient video arching server with a new video archiver inside DROP 1 location in Telco Rom P107. This new video archiving will be provided by the Owner and will be turned over to the Security Contractor for installation.

i. The Security Contractor shall provide fourteen (14) CompleteView perpetual IP camera licenses and Software Maintenance Agreement (SMA) licenses to support the system and cameras for a minimum of five (5) years.

ii. All cameras should be connected to the replacement video archiving server for local monitoring and recording. The Security Contractor shall be responsible for connecting all cameras to the Owner’s network and coordinating and configuring the cameras to be viewable through the video monitoring workstations located inside the Owner’s Security Operations Center within the Wake County Office Building.

1. The network video archivers shall not exceed a maximum of sixty- four cameras per archiver.

2. Storage for the network video archivers shall be calculated and configured at the following requirements:

a. Fixed Mini-Dome IP-Based Cameras –

i. Continuous recording shall be configured to 10 frames per second for 24 hours a day, 7 days a week.

b. Single Imager Fisheye Camera –

i. Continuous recording shall be configured to 10 frames per second for 24 hours a day, 7 days a week.

c. Multi-Imager 180 Degree Cameras –

i. Continuous recording shall be configured to 10 frames per second for 24 hours a day, 7 days a week.

d. Multi-Imager 360 Degree Cameras –

i. Continuous recording shall be configured to 10 frames per second for 24 hours a day, 7 days a week.

e. Multi-Imager 360 Degree Cameras with PTZ –

i. Continuous recording shall be configured to 10 frames per second for 24 hours a day, 7 days a week.

iii. The Security Contractor shall program all new cameras and coordinate this work with the Owner. All required programming parameters shall be obtained from the Owner before programming begins. Programming shall include, but not be limited to, IP information, camera configuration and parameters, recording settings, camera naming, camera grouping, permission levels, and verification of live and recorded viewing at the main viewing station located in the Security Center of the Wake County Office Building.

iv. The Security Contractor shall program each camera with its name, IP address, subnet mask, and gateway. The camera name shall match the name programmed into the Salient Server. The Security Contractor shall ensure that the camera name and date/time stamp are not displayed locally, as this information will be shown through the software. SNMP settings for each device shall also be configured.

v. Security Contractor shall demonstrate the intended camera views to the Owner via a laptop computer upon completion of the installation. Once the cameras have been installed and monitored, the Owner at their discretion may ask to re-adjust some of the camera angles and view. The Contractor shall be prepared to comply with any requests for re-adjustment.

2. Cameras

a. The Security Contractor shall provide all necessary wiring, cabling, labor, tools, equipment, licenses, and ancillary materials required to install new IP-based cameras as indicated on the drawings and connect the new IP- based cameras to the replacement video archiving server.

b. The Security Contractor shall provide and install new IP cameras at the interior locations designated on the drawings as “CAM”. The camera shall utilize H.264 compression and have the capability of being powered via POE.

i. Cameras shall be capable of being ceiling-mounted, pendant-mounted, corner-mounted, soffit-mounted, or wall-mounted. All interior cameras shall be AXIS Communications model P3285-LV (part number 02980-001), and all exterior cameras shall be AXIS Communications model P3285-LVE (part number 02981-001). Various camera mounting types are used throughout the facilities. These are identified in the attached camera matrix spreadsheet and shall meet the following requirements:

1. Provide mounting brackets as required to mount the cameras to a single-gang box, as outlined in the drawings or the attached camera matrix spreadsheet.

2. All ceiling-mounted cameras shall be mounted to the existing camera back boxes located within ceiling tiles, sheetrock, and elevators.

3. All exterior covered or canopied cameras shall be mounted directly to the existing 4” x 4” junction box.

4. All cameras shall be provided with a white housing unless otherwise specified in the attached camera matrix spreadsheet.

5. It shall be the responsibility of the Security Contractor to submit a bid for this work to verify the compatibility of the cameras with the Salient Server.

c. The Security Contractor shall provide and install new IP 180° cameras at the locations indicated on the attached drawings as “180.” The cameras utilize H.264 compression, support PoE/PoE+ power, and incorporate Zipstream technology. These cameras shall be manufactured by Axis Communications, model P3818-PVE (part number 02060-001).

i. Provide mounting hardware as required. Camera shall be capable of being ceiling mounted, pendant mounted, corner mounted, soffit mounted, or wall mounted.

ii. Unless otherwise specified in the attached camera spreadsheet, all 180-degree cameras shall be mounted directly to the wall and shall utilize the provided sunshield.

iii. All cameras shall be provided with white housing unless specified within the attached camera matrix spreadsheet.

iv. It shall be the responsibility of the Security Contractor bidding this work to verify the compatibility of the camera with the Salient Server.

d. The Security Contractor shall provide and install new fisheye IP cameras at the interior locations designated on the drawings as “360.” The cameras shall utilize H.264 compression and be powered via PoE. Cameras shall be AXIS Communications model M4318-PLVE (part number 02511-001).

i. Provide mounting brackets as required to mount the cameras to a single-gang box, as outlined in the drawings or camera matrix spreadsheet.

ii. Cameras shall be capable of being ceiling mounted. Provide all necessary mounting hardware.

iii. All cameras shall be provided with a white housing unless otherwise specified in the attached camera matrix spreadsheet.

iv. It shall be the responsibility of the Security Contractor to submit a bid to verify the compatibility of the cameras with the Salient Server.

e. The Security Contractor shall provide and install new multi-lens 360-degree cameras at the locations designated on the drawings as “4LC.” The cameras shall utilize H.264 compression and be powered via PoE. Cameras shall be AXIS Communications model P3735-PLE (part number 02633-001).

i. Unless otherwise specified in the attached camera matrix spreadsheet, all 360-degree multi-lens cameras shall be mounted to a new Axis pole mount T91B67 (01473-001). Use the Axis pendant kit T94N01D (part number 01513-001) and, if needed, an NPS/NPT male coupler to attach the camera to the arm mount.

ii. Any pendant-mounted 360-degree multi-lens cameras shall also utilize the Axis pendant kit T94N01D (part number 01513-001) and an NPS/NPT male coupler.

iii. All cameras shall be provided with a white housing unless otherwise specified in the attached camera matrix spreadsheet.

iv. It shall be the responsibility of the Security Contractor to submit a bid to verify the compatibility of the cameras with the Salient Server.

f. The Security Contractor shall provide and install new multi-lens 360-degree cameras with PTZ functionality at the locations designated on the drawings as “4LC PTZ.” These cameras shall utilize H.264 compression and be powered via PoE. The cameras shall include AXIS Communications models Q6020-E (part number 02957-001) and Q6086-E (part number 03188-301).

i. Unless otherwise specified in the attached camera matrix spreadsheet, all 360-degree multi-lens PTZ cameras shall be mounted on the concrete column of the parking deck corner. Mounting shall be accomplished using the Axis telescoping parapet mount T91D62 (5507-271), and the pendant kit T94A01D (part number 5502-431).

ii. It shall be the responsibility of the Security Contractor to submit a bid to verify the compatibility of the cameras with the Salient Server.

g. Requirements are indicated elsewhere in this specification for work including, but not limited to:

i. Cameras and if required, associated power supplies and media converters for the cameras shall be provided and installed by the Security Contractor.

ii. The Security Contractor shall connect the central management server, video archiver, video monitoring workstations and cameras to the Owner’s security network. All new video management equipment shall be configured to communicate to the Owner’s existing Salient video management system.

1. The Security Contractor shall coordinate with the Owner for specific network standards and for local area network (LAN) connections.

h. Installing the cameras and bringing them to operational status for acceptance shall include but not be limited to the following:

i. Determine hardware, software, and operations requirements for implementation.

ii. Set up and configure parameters on each camera for recording on the NVR. Set-up optimum recording parameters on each NVR.

iii. Test video systems operations based on a camera-by-camera walkthrough.

i. The Security Contractor shall provide any lightning and surge protection as required by industry standards and the manufacturer’s recommendations.

3. Intercoms

a. Provide and install a new gooseneck gate pedestal on the entry and exit gate locations. The gooseneck pedestal shall be at minimum 42 inches to the top of the gooseneck and shall be powder-coated black. The base of the gooseneck pedestal shall be large enough for a 1 1/2-inch conduct.

i. The housing shall be powder-coated black and shall be securely fastened to the gooseneck pedestal with tamperproof screws or bolts. The housing shall be large enough to accommodate a card reader and intercom on the faceplate of the housing.

ii. The gooseneck pedestal shall be a Pedestal Pro 42-3-12 and the housing shall be MC-CS-10-E or approved equal(s).

1. Before ordering, the Security Contractor shall confirm the neck reach of the pedestal. The face of the pedestal housing shall not extend past the face of the curbing.

iii. The Security Contractor shall remove and reinstall the HID iClass card reader from the existing pedestal housing and reinstall it into the new housing. Additionally, the Security Contractor shall remove the existing intercom and install a new intercom into the new housing.

1. Card reader shall be centered on the right-hand side of the pedestal housing.

2. The intercom shall be centered on the left-hand side of the pedestal housing.

iv. Provide and install all required anchors and bolts to securely fasten to the concrete median.

b. The Security Contractor shall provide and install new pedestal mounted intercom station on the faceplate of the pedestal housing. The intercom shall be constructed from stainless steel with a mechanical push button and shall have the capability of power via POE.

i. The intercoms shall be manufactured by Zenitel with the part number of TMIS-1 with the item number of 1008116010.

ii. Reuse the existing CAT5 cabling used to connect the existing intercom to the County’s PBX system.

c. The Security Contractor shall provide and install new emergency intercom station inside the existing wall mounted emergency intercom blue light housing. The emergency intercom shall be constructed from stainless steel with a mechanical push button and ONVIF compliant camera and shall have the capability of power via POE.

i. The emergency intercoms shall be manufactured by Zenitel with the part number of TCIV-2+ with the item number of 1008315020.

ii. The emergency intercom shall be installed inside a flush-mounted back-box within the faceplate of the existing wall mounted emergency intercom blue light housing. The flush-mounted back-box shall be manufactured by Zenitel with the part number of TA-18 with the item number of 1008140180.

iii. The Security Contractor shall connect the blue lights and strobe lights to the intercom and configure in a

iv. Reuse the existing CAT5 cabling used to connect the existing intercom to the County’s PBX system.

v. The emergency intercom shall be secured to the housings using tamperproof Torx style stainless-steel screws.

d. The Security Contractor shall provide and install new desktop video master station on the Sheriff’s LEO desk inside the main entrance of the Wake County Detention Center. The Security Contractor shall utilize existing wiring from the desk to the telco room 1298-M and connect to the existing security switch located inside the 2-post rack.

i. The desktop video master station shall be manufactured by Zenitel with the part number of ITSV-5 with the item number of 1490005010.

e. The Security Contractor shall remove the existing 66 punch-down blocks and connect the existing CAT5 cable to wall mounted patch panels. From the wall mounted patch panels to the network switch within the 4-foot floor rack within the DROP location.

4. Midspan Injectors

a. The Security Contractor shall provide and install two (2) 16-port 500-watt PoE midspan to power the cameras and the intercoms within the parking deck. The midspan shall be located within the 4-foot floor rack within the DROP location. The midspan shall be manufactured by Life Safety Power with the model number BT500-16R.

i. Provide a twenty-five (25) MSM Enterprise license to the Owner to program into the existing MSM Enterprise software application.

5. Miscellaneous

a. The Security Contractor shall include all necessary wiring, cabling, labor, tools, equipment, lifts, and ancillary materials required to furnish and install complete and operational card access, video and communication systems as indicated on the drawings.

b. The Security Contractor shall provide all lifts required to perform this work.

c. All major runs of conduit will be provided by others.

d. The extent of security systems work is defined to include but is not limited to the following:

i. Installation of new IP-based cameras, network switch, video server and associated hardware.

ii. Installation of all CAT6 cables associated with the camera equipment.

e. The Video Management System shall provide management, control, recording and monitoring of IP-based cameras.

f. The Security Contractor shall install the specified security systems and bring them to operational status for acceptance. This shall include but not be limited to the following:

i. Determine hardware, software, off-site servers and operations requirements for implementation.

ii. Install security systems hardware and programming software.

iii. Set up and configure communications between the host Server and control panels.

iv. Set up and configure security systems application.

v. Test security systems operations based on a point-by-point physical walkthrough inspection and specification per section line-item testing using owner and Security Contractor’s inspection documents.

vi. Perform end-user training.

Questions and Supporting Documentation

1. Mark-up drawings will be provided by Wake County in the Bonfire Files page. Please review and send all questions to the Wake County General Services Administration – Safety and Security – Administrative Manager – Security Project Manager Travis Hall at travis.hall@wake.gov. For all other general questions please submit them through the Bonfire portal.

2. In the event you wish not to provide a price on this project, please notify Travis Hall as soon as possible.

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