5-26-034 SOW Rend Lake dock project .docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: March 2026 File# 5-26-034

PROJECT TITLE: Boat Dock Project

PROJECT NARRATIVE:

Rend Lake State Fish and Wildlife Area (SFWA) is located on the northwest side of Rend Lake, approximately eight miles south of Mt. Vernon and just west of Bonnie. Rend Lake SFWA consists of approximately 12,690 acres comprised of bottomland hardwoods, upland ag fields, and approximately 3,000 acres of impounded water. This site is managed for wildlife opportunities for public use, primarily for waterfowl.

In 2006, a Boat Access Capital Development Board (CDB) project was completed at Waltonville Dam Access Area and Nason South Access Area. This project included the construction of boat ramps, a dock system, parking areas, etc. at both facilities. Over the past several years, complaints have been made that the dock system has been overtopped with water, preventing public use.

As a result of the complaints, a survey was completed on the dock system at each facility. It was determined that when the pool elevation reaches 407.5’, the ramp to the dock at the Waltonville Dam Access area was overtopped and when the pool elevation reaches 408.0’, the ramp to the dock at the Nason South Access Area was overtopped.

Based on the review of 5 years of historical data, the pool elevation of Rend Lake has consistently been at or above elevation 408.0’ for seven out of the twelve months. Therefore, over the majority of the year, the access to each dock system at the Waltonville Dam Access Area and the Nason South Access Area have been inundated with water, preventing public use. Therefore, this project is necessary to make the appropriate repairs to each dock system to allow for public use year-round.

SCOPE OF WORK:

This project will include the Contractor providing all labor, equipment, and materials needed to upgrade the dock systems at Waltonville Dam Access Area and Nason South Access Area. Refer to Attachment 1 for Plan Drawings associated with this project. Specific tasks required at each facility are as follows:

Waltonville Dam Access Area:

· Contractor shall remove the existing floating dock and float it across the channel to the Nason South Access Area, approximately ¾ mile.

· Once the existing dock is removed, Contractor shall re-position the bridge by pulling it in approximately 19’, with the rollers resting on the existing concrete sidewalk.

· The position of the bridge will be so that there is at minimum a 6” clearance between the face of the existing ramp footing and the new floating dock. Refer to Sheet E-2 in Attachment 1 for the proposed dock elevation detail.

· One existing bridge structure has been re-positioned; the Contractor shall install a new 6’ wide by 40’ long floating dock. Refer to the project specification below for details regarding the new floating dock structure.

· The Contractor shall provide a new 2’6” x 5’-0” diamond tread trip plate and fasten it to the existing bridge as shown on the plan sheets. The tread plate shall be 3/16” thick.

Nason South Access Area:

· Once the floating dock from the Waltonville Dam Access Area is floated to the Nason South Access Area, it shall be connected to the existing floating dock.

· The existing spud poles shall be removed so that the Contractor can re-position the bridge by pulling in approximately 19’, with the rollers resting on the existing concrete sidewalk.

· Again, the position of the bridge will be so that there is at minimum 6” clearance between the face of the existing ramp footing and the floating dock.

· Once the existing bridge structure and connected floating docks have been repositioned; the Contractor shall re-drive the spud poles.

· Once dock system is secured, Contractor shall remove and replace the existing decking with treated southern pine #1 lumber.

· The Contractor shall install composite roto molded perimeter bumper on the entirety of the dock system.

· Replace and damaged and/or missing cleats.

· The Contractor shall provide a new 2’6” x 5’-0” diamond tread trip plate and fasten it to the existing bridge as shown on the plan sheets. The tread plate shall be 3/16” thick.

ATTACHMENTS:

The following documents are included:

1) Attachment 1 Plan Drawings

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) General Conditions The awarded Contractor must have at minimum five (5) years of experience in the commercial general construction industry and be able to provide documentation of at least 5 projects similar in size and scope as this one.

The Contractor will be required to abide to all site regulations and work with Site Superintendent Drew Fehrenbacher regarding working hours, staging areas, and securing the worksite.

The Contractor is required to be a licensed Contractor in the State of Illinois and be registered with the Small Business Set Aside Program (SBSP).

Once all construction activities are complete, the Contractor will be required to clean-up all construction debris and dispose of off-site.

Specific project specifications for the dock systems at each site are provided below.

2) Floating Dock System Waltonville Dam Access Area Dock:

QUALITY ASSURANCE.

A. Workmanship:

The floating dock system shall be completely pre-fabricated by the manufacturer and delivered ready for field assembly and installation. All finished metallic structural members shall be free from twists, bends, distortions, and open joints. All exposed parts shall be free of sharp edges and burns. Ends and edges to be rounded or beveled. All welding shall conform with the requirements of the American Welding Society. Openings between deck and adjacent modules shall not exceed ½ inch.

B. Experience:

The system shall be the standard commercial product of a marina manufacturer having no less than five (5) years’ experience in the design, manufacture, and installation of floating marina structures.

DESIGN LOAD CONDITIONS.

A. Dead loads shall consist of the entire weight of the floating structure including all accessories and appurtenances.

B. Deck surface and structural frame live load shall be equal to 30 PSF (pounds per square foot), applied to the full surface area of the deck. Concentrated 300 pounds plus 33% impact (total 400 pounds) applied over an area 12 inches x 12 inches.

C. Loads applied to flotation units shall include all bridge and walkway loads.

D. Horizontal Loads:

1. 20 PSF horizontal wind load on all projected surfaces.

2. Impact load, 10,000 lb. craft, with a velocity of three (3) feet per second striking the end of a finger dock at 10 degrees to the centerline of that dock.

E. The bridge/gangway shall be designed for 100 PSF load applied to the full surface area. Bridge handrails shall be designed for a 250-pound load applied in any direction and at any point along the handrail.

F. Under dead load conditions, the freeboard (top of deck) shall be 16-24 inches. In addition, the structural frame shall not float less than two (2) inches above of the water. The lower freeboard (16") is desired for most installations.

G. Under full uniform live load (30 PSF), the minimum freeboard shall be six (6) inches. At those locations with significant wave action, the live load freeboard should be increased so as to prevent the dock from getting wet.

H. Slope and Height Differences under Dead Load:

1. For main or header docks, the slope shall be no more than ½ inch per 6 feet length in any direction. For finger docks, the outer end of the dock shall not be more than 2 inches higher than where it attaches to the center dock. In addition, finger docks shall not have a cross slope greater than ½ inch per 3 feet width.

2. The height difference between two (2) adjacent dock units shall not be greater than 1/8 inch.

I. In order to prevent torsion, racking, and twisting, sufficient built-in torsional resistance shall be installed such that no more than three (3) inches variation in normal freeboard per 100 feet of length, as measured in any direction, under any possible combination of specified loads, excluding wave action loads.

J. Where bridges/gangways/ramps attach to the floating structure, there shall be floats attached either under the bridge or under the end of the structure, so that the structure remains level under dead load conditions, and that there is no excessive deflection under live load conditions.

K. Structures are to be factory assembled in the largest possible shippable units. Modular structures must be designed for quick and easy assembly and disassembly, with a minimum of bolts and connections.

MATERIALS & EQUIPMENT

A. Structural frame and other structural parts:

1. All floating units shall have a structural metal frame to which the flotation, decking, connectors and anchorage shall be attached.

2. Structural frames for bridges, ramps, and floating units shall be of all welded construction. Welding shall conform to the requirements of the latest edition of the American Welding Society (AWS) Specifications. Welds must be performed by qualified Code Welders.

3. Structural frame and other structural members shall be 3/16" minimum thickness galvanized steel. Steel members shall be rolled structural shapes with ASTM A-36 material and galvanized in accordance with ASTM A-123 requirements. All welds over galvanized steel material shall be thoroughly cleaned and coated with two coats of cold galvanized compound.

4. The substructural steel frames shall all be welded truss design made from angles, structural shapes or rounds, and straps, of sufficient strength to withstand the required design stresses. All members shall not be less than 1-1/2" x 1-½" x 3/16" angle after fabrication.

B. Flotation:

1. Flotation units shall be positively fastened to the structural frame and shall be capable of easy removal and field replacement. The units shall be of such size and quantity to maintain the freeboard listed in these specifications.

2. The flotations shall be 1.1 pounds per cubic foot (PCF) polystyrene with a thick wall polyethylene float shell conforming to the following specifications:

Environmental Stress

C. Concrete Deck

Concrete deck panels shall be at minimum 2’x2’ square panels with 1-1/2” thick reinforced pre-cast concrete with a compressive strength of 4,000 psi. The concrete panels shall have a “stamped rock” finish.

D. Anchorage:

Anchorage of the floating structure shall consist of telescoping pipes (2-4 sections) arranged with the larger pipes adequately braced to the dock unit with structural steel (hot-dipped galvanized after welding). The inner section shall be firmly imbedded into the lake (river) bottom. The telescoping spuds shall be sized for typical water depth of four (4) feet, and a maximum water depth of thirteen (13) feet, with the bottom sections equipped with an auger welded to the ends. In some instances, where the water fluctuation or water depths will allow, non-telescoping poles may be used. In those instances, the top of the poles shall all be cut to the same elevation and a cap supplied by the manufacturer shall be provide on the top of the pole.

E. Vinyl Bumpers:

Vinyl bumpers shall be located around the perimeter of the floating unit and attached to the wood rub rail with galvanized, non-protruding fasteners. The bumpers shall run continuously around the perimeter and shall be extruded vinyl with Durometer hardness approximately 86 Shore “A” (ASTM D2240); specific gravity of 1.30; 10% modulus strength of 1150 PSI (ASTM D638) and brittle temperature of 15 degrees F. (ASTM D746). The overall compression section shall be approximately 2-3/4" high attaching flange shall be 1-1/4" and bottom flange at least 7/8". Material thickness shall be 1/8".

E. Tie-Up Cleats:

10" tie-up cleats shall be installed along both sides of the docks at 6-8 ft intervals. These cleats shall be firmly attached to the dock for easy access from the water. Cleats shall be fabricated of 3/4" diameter steel rod and 1/4" thick steel plate, hot dipped galvanized after fabrication.

Nason South Access Area Dock:

MATERIALS & EQUIPMENT

A. Wood Deck:

1. Wood planks shall be nominal 2" x 6" Southern Yellow Pine, Grade 1, K.D. and grade stamped in accordance with the current grading rules of the Regional Lumber Association for the species, with stamp shown.

2. All lumber and deck timbers shall be Alkaline Copper Quat (ACQ) treated lumber and shall bear the quality mark of AWPA. A minimum of 0.4 pounds per cubic foot of preservative shall be retained after treatment.

3. Planks shall be fastened to the structural frame with bolts or screws. There shall be at least two fasteners at every structural cross support. Fasteners shall be flush with the deck surface and shall be of stainless or galvanized steel which is compatible with the material in the structural frame.

B. Anchorage:

Anchorage of the floating structure shall consist of telescoping pipes (2-4 sections) arranged with the larger pipes adequately braced to the dock unit with structural steel (hot-dipped galvanized after welding). The inner section shall be firmly imbedded into the lake (river) bottom. The telescoping spuds shall be sized for typical water depth of four (4) feet, and a maximum water depth of thirteen (13) feet, with the bottom sections equipped with an auger welded to the ends. In some instances, where the water fluctuation or water depths will allow, non-telescoping poles may be used. In those instances, the top of the poles shall all be cut to the same elevation and a cap supplied by the manufacturer shall be provide on the top of the pole.

C. Vinyl Bumpers:

Vinyl bumpers shall be located around the perimeter of the floating unit and attached to the wood rub rail with galvanized, non-protruding fasteners. The bumpers shall run continuously around the perimeter and shall be extruded vinyl with Durometer hardness approximately 86 Shore “A” (ASTM D2240); specific gravity of 1.30; 10% modulus strength of 1150 PSI (ASTM D638) and brittle temperature of 15 degrees F. (ASTM D746). The overall compression section shall be approximately 2-3/4" high attaching flange shall be 1-1/4" and bottom flange at least 7/8". Material thickness shall be 1/8".

D. Tie-Up Cleats:

10" tie-up cleats shall be installed along both sides of the docks at 6-8 ft intervals. These cleats shall be firmly attached to the dock for easy access from the water. Cleats shall be fabricated of 3/4" diameter steel rod and 1/4" thick steel plate, hot dipped galvanized after fabrication.

3) Warranty

A. General contractors’ warranty of one year from the date of final acceptance and in accord with general requirements.

B. All treated wood decking shall have a warranty of one year from the date of final acceptance.

C. All structural frames and flotation devices shall have a warranty of eight (8) years from the date of final acceptance. The float and its flotation material shall be 100% warranted against sinking, becoming waterlogged, cracking, peeling, fragmenting, or losing beads.

B. Project Instructions and Notes:

It is the responsibility of the Contractor to measure and verify all dimensions and lengths of the material required prior to bidding and/or ordering any materials.

1) Work Completed by Prime Contractor:

A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Deliverables and Staff Training:

The Contractor shall pay all independent laboratory testing.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a. Layout plan drawing of all docks.

b. Detail and sectional drawing of all components of the dock system, including but not limited to pipe anchors, cleats, decking materials, cleats, etc.

c. All drawings shall be sealed by a Registered Professional Engineer licensed to practice in Illinois.

7) As-Built Markups:

Not applicable.

8) Extended Warranty:

Workmanship, materials and equipment subject to seasonal loads will be in conformance with the contract and free from defects for a period of one year, commencing from the goods acceptance date.

9) Contractor’s Schedule of Values:

Not applicable.

C. Project Requirements:

There will not be a pre-bid meeting conducted for this project. It is encouraged for any prospective bidders to visit the site and view the project location and measure dimensions.

2) Duration

Bids shall be good for ninety (90) calendar days after the submittal date, or for an extended period, if agreed to in writing by the Bidder and DNR.

4) Prevailing Wage Rates

This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus, amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at http://labor.illinois.gov/. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

5) Certified Payroll

State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

6) Small Business Set-Aside

The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

7) Apprenticeship-in-Training

When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office

The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9) Subcontractors

The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

10) Insurance

Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

11) Performance Bond/Labor and Material Payment Bond

Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative

The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses

Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities

Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits

The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products

Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Steel Products

Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

18) Specified Materials

Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning

Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties

The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

21) Change Orders

Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $25,000 or more or the time of completion by more than 180 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

The DNR Architect/Engineer shall determine if the change was unforeseeable and/or germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material, and equipment.

22) Inducement Resolution

All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment

Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Contract Award

Contract award will be made to the lowest, responsible, responsive bidder. The Department of Natural Resources reserves the right to reject any or all bids.

25) Term of Contract

26) Bid Submittal

Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form.

27) Bid Submittal Date and Time

Refer to the BIDBUY solicitation for the bid date and time.

28) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO nicholas.a.bearss@illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

29) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the nicholas.a.bearss@Illinois.gov email address.

Project Architect/Engineer:

11731 North Highway 37 Benton, IL 62812