ATLANTA PUBLIC SCHOOLS

RFQ 26-06022-Q-AR

Purchasing Services 130 Trinity Avenue, S.W.

4th Floor Atlanta, Georgia 30303

Request for Qualifications (RFQ)

For

Surveying Services

February 20, 2026

RFP Number: 25-06022-Q-AR

Due Date: March 20, 2026

Time Due: 11:00 a.m., ET

NIGP Commodity Code(s): 905-10, 911-40, 925-86, 961-64,918-89,905-04

ADVERTISEMENT FOR REQUEST FOR PROPOSALS

The Atlanta Independent School System (“APS”) Invites qualified vendors to submit their statement of qualifications for Surveying Services.

In using this method for solicitation, we are requesting your best effort in seeking the best value for our requirements. To be eligible for consideration, online statements of qualifications shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the selected offeror to meet all specifications and guidelines set forth herein. Atlanta Public Schools, at its discretion, determines the criteria and process whereby statements of qualifications are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by Atlanta Public Schools.

If you are unable to download these documents, you may contact the assigned procurement officer, Alando Rozier, at (404) 802-2488 or alando.rozier@atlanta.k12.ga.us.

A Pre-Qualification Conference will be held at the address below on Thursday, February 26, 2026, at 2:00 p.m.

ET:

VDT Facilities Service Center 1631 LaFrance Street, NE

Atlanta, GA 30307

Attendance is not mandatory but is strongly encouraged.

All questions or requests for clarification must be sent via Bonfire under Message - Opportunity Q&A:

https://aps.bonfirehub.com/opportunities/220473.

All addendums related to this solicitation will be posted on the Bonfire website at https://aps.bonfirehub.com/opportunities/220473. It is the offeror’s responsibility to check the Bonfire website for any addendums, responses to offeror questions, or other communications related to this solicitation.

Statements of Qualifications shall be submitted online at https://aps.bonfirehub.com/opportunities/220473.

The Office of Procurement Services will only accept proposals submitted online. Submissions are due no later than 11:00 a.m. ET, March 20th, 2026.

APS will only accept online submissions for Statements of Qualifications. Qualifications can be submitted online at: https://aps.bonfirehub.com/opportunities/220473. Proposals submitted after the bid close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

mailto:alando.rozier@atlanta.k12.ga.us https://aps.bonfirehub.com/opportunities/220473.

https://aps.bonfirehub.com/opportunities/176873.

https://aps.bonfirehub.com/opportunities/176873.

https://aps.bonfirehub.com/opportunities/176873.

TENTATIVE TIMELINE

02/20/2026 Release RFP 02/26/2026 Pre-proposal conference, 2:00 p.m., ET 03/04/2026 Deadline for written questions, 12:00 p.m., ET 03/13/2026 Response to questions to be posted to Bonfire 03/20/2026 RFP due online Bonfire by 11:00 a.m., ET 03/23/2026 Administrative Review 03/25/2026 Initial Shortlist Evaluation 03/30/2026 Phase 2 On-Site Interview/Presentations (if applicable) 05/04/2026 Recommendation to the APS Board of Education

TABLE OF CONTENTS

Section 1 Introduction Section 2 Scope of work Section 3 Utilizing Qualified Pools Section 4 Statement of Qualifications Submission Requirements Section 5 Company Qualifications and Experience Section 6 Methodology and Operations

Section 7 Pricing Section 8 Evaluation Section 9 Phase 2: Presentation / Interview Section 10 Additional Requirements Section 11 General Requirements Section 12 General Terms and Conditions Section 13 Award Section 14 Contract

Appendices:

Appendix 1 APS School Calendar

Attachments:

Attachment 1: Solicitation Acknowledgement Form Attachment 2: Offeror Compliance Form Attachment 3: Offeror Inclusion Form Attachment 4: Primary Vendor/Subcontractor Utilization Form Attachment 5: Promise of Non-Discrimination Attachment 6: E-Verify Affidavit of Compliance

1. Contractor Affidavit under O.C.G.A 13-10-91 (b)(I)

2. Subcontractor Affidavit under O.C.G.A. 13-10-91 (b)(3); if applicable

3. Affidavit of Exception (if applicable)

Attachment 7: Joint Venture Affidavit Attachment 8: Contract Exceptions Attachment 9: No Influence and Non-Collusion Affidavit Attachment 10: Local Preference

Offeror Reference Form

Attachment A: Price Proposal Form

1.0 INTRODUCTION

1.0.1 To be entitled to consideration, statements of qualification shall be submitted online at https://aps.bonfirehub.com/opportunities/220473. The Office of Procurement Services will only accept statements of qualification submitted online. Submissions are due by 11:00 a.m. ET on the date outlined in the solicitation (as determined by the time stamp clock when submitted online)..

1.0.2 Statements of qualification can be submitted online at:

https://aps.bonfirehub.com/opportunities/220473. Statements of qualification submitted after the solicitation close date will not be accepted. Note: Any statement of qualification submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

1.1 PURPOSE

The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) is requesting vendors to submit a statement of qualification for Surveying services.

1.1.1 In using this method for solicitation, we are seeking to identify a pool of qualified vendors to present to the board for approval. If approved by the board, the firm will become eligible for consideration for future projects. To be eligible for consideration, an online submission shall be presented in accordance with the instructions of this solicitation and within the time frame specified. It shall be the responsibility of the selected Offeror to meet all specifications and guidelines set forth herein. Atlanta Public Schools, at its discretion, determines the criteria and process whereby qualifications are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by Atlanta Public Schools.

1.2 BACKGROUND

1.2.1 Atlanta Public Schools operates approximately eighty-three (83) school sites, nine (9) administrative sites (special programs, administrative offices, two transportation centers, warehouses, storage facilities, etc.), three (3) stadiums and an inventory of discontinued facilities. There are approximately 11 million square feet of buildings, 7 million square feet of roofing and approximately 1,100 acres of land. Approximately two-thirds of the facilities have been renovated and were built within the past eleven years.

1.2.2 The current, approved annual expenditure is $300,000.00 amongst the pool of vendors. The actual annual expenditure may be less and is dependent on the number of projects conducted. On average, 3-6 tests are conducted annually.

1.3 CONTRACT TERM

The first one (1) year term of the contract will commence upon contract execution. The contract will include an option of up to four (4) additional one (1) year contract renewals if agreed upon by both Atlanta Public Schools and the vendor.

https://aps.bonfirehub.com/opportunities/220473 https://aps.bonfirehub.com/opportunities/220473

1.4 AWARD

APS intends to award to a pool of vendors. APS reserves the right to make multiple awards, based on experience and qualifications if it is deemed to be in the District’s best interest. APS reserves the right to negotiate with the highest ranked firm regarding statement of qualification, quality, price and any other issues it considers relevant to awarded performance of the services.

2.0 SCOPE OF WORK

Atlanta Public Schools is seeking proposals from qualified vendors for survey services. This scope will include newly constructed facilities as well as facilities undergoing renovation projects.

2.1.1 Specific Survey tasks will be requested on an as-needed basis and may include the following:

2.1.1.1 Location and Design Surveys

2.1.1.2 Property and right-of-way surveys

2.1.1.3 Photogrammetry/Aerial Mapping

2.1.1.4 Plats

2.1.1.5 Legal deed research

2.1.1.6 Utility locations

2.1.1.7 Horizontal and vertical site control analysis

2.1.1.8 Topographic survey

2.1.1.9 Cross-section and profile survey

2.1.1.10 Location and as-built surveys

2.1.1.11 Record plat and easement plat preparation

2.1.1.12 Construction layout and cut sheet preparation

2.1.1.13 Preparation of Plats of Revision for Easements

2.1.1.14 Digital terrain modeling

2.1.1.15 Property and right-of-way surveys

2.1.1.16 Photogrammetry/Aerial Mapping

2.1.1.17 Plats

2.1.1.18 Legal deed research

2.1.1.19 Utility locations

2.1.1.20 Horizontal and vertical site control analysis

2.1.1.21 Topographic survey

2.1.1.22 Cross-section and profile survey

2.1.1.23 Location and as-built surveys

2.1.1.24 Record plat and easement plat preparation

2.1.1.25 Construction layout and cut sheet preparation

2.1.1.26 Preparation of Plats of Revision for Easements

2.1.1.27 Digital terrain modeling

2.1.1.28 Aerial Mapping

2.1.1.29 Right-of-way acquisition

2.1.1.30 Construction surveying

2.1.1.31 Plan and profile surveys

2.1.1.32 Provide legal boundary surveys

2.1.1.33 Provide construction staking

2.1.1.34 Provide legal descriptions of any right-of-way or easements

2.1.1.35 Miscellaneous surveying services as required by the school district.

2.2 Selected firms shall follow the Atlanta Public Schools’ Design Standards that can be found at the following site:

http://www.atlanta.k12.ga.us/Page/32597

2.3 Vendor will provide land surveying services projects for APS school district. They shall conduct general land surveys in accordance with industry standards, practices, and local governing jurisdiction. Surveys will be for obtaining information on site development plans, boundary surveys for land acquisition, environmental assessments, and capital project construction sites.

2.4 Vendor shall provide field data on reproducible media and electronic file format compatible with the latest version of AutoCAD or the version used by the Atlanta Public Schools. Vendor will provide one (1) copy of field notes or data collector information to the Survey Manager.

2.5 Vendor will use their own equipment, materials, supplies, accessories, office space, etc., to perform the required work.

2.6 Authorized by the Surveyor, the vendor will provide record documents, drawings for authenticating, property ownership, and boundaries above and below group improvements, utilities, waterways, and trees.

2.7 Vendor is required to meet ALTA (American Land Title Association) and ACSM (American Congress on Surveying and Mapping) requirements to provide proof of the above mentioned information with bid documents.

2.8 Vendor is required to respond to emergency calls within one (1) hour and standard non-emergency calls by phone and be available onsite within twenty-four (24) hours of notification. All vendors considered must be capable of proceeding with the work within the notification stated.

2.9 Vendor shall submit a schedule for each job in coordination with the Survey Manager’s schedule. The Survey Manager will approve the work schedule and make any necessary changes to meet organizational needs. During the course of the contract vendor shall complete the work within the time stipulated in the approved work schedule. A school Schedule will be provided with all project request, which includes weekend project work on an as needed basis.

http://www.atlanta.k12.ga.us/Page/32597

3.0 UTILIZING QUALIFIED POOLS

Secondary Quoting: For any individual order or project anticipated to exceed $9,999.99, APS will obtain secondary quotes from all awarded Contractors, in accordance with School Board Policy DJB Purchasing Procedures.

APS reserves the right to request additional itemized supporting documentation for materials, labor, equipment rentals, and subcontractor costs as deemed necessary.

3.1 A request for quote will be sent to all pre-qualified vendors via email for individual surveying projects.

3.2 Vendor must provide a written quote for each individual project. Projects will be assigned on an as needed basis.

3.3 Site visits will be conducted for each Surveying Service project.

3.4 APS Facilities may accept the work plan and timeline; however, APS will be under no obligation to proceed with the project.

3.5 APS Facilities may, at times, issue a revised work plan and timeline. APS will provide a quote form and timeline for each occurrence during the site visit.

3.6 Vendor shall have a local company representative available to meet with a designated APS representative at the job site within forty-eight (48) hours of notification.

3.7 Prior to the start of each project, the awarded Vendor must participate in an onsite meeting with the project manager and the principal/site administrator to review the requirements, expectations, and the scope.

3.8 Vendor may be required to provide urgent services on a short notice and within a short time schedule.

3.9 REQUIRED LICENSES/CERTIFICATIONS (If Applicable)

3.9.1 The vendor shall provide experienced (licensed/certified) personnel to perform the surveying services.

3.9.2 Vendors providing surveying services to APS must have licenses/certifications in the services being provided.

3.9.3 APS reserves the right to reject any team member.

3.9.4 Vendor shall include licenses/certifications for current personnel with the qualifications.

Proof/Copies of certifications are required for the duration of the RFQ.

4.0 STATEMENT OF QUALIFICATION SUBMISSION REQUIREMENTS

4.1 MANDATORY REQUIREMENTS (See list in section 4.1.3 below)

4.1.1 Vendors are instructed to read all terms, conditions, and specifications set forth in the RFQ carefully. Responses must be either typed or written in ink. Any correction made within the RFQ submission (whiteout or strike-through) must be initialed by an authorized representative of the company submitting the proposal or the proposal may be rejected by APS.

4.1.2 The offeror shall submit a Statement of Qualifications with a response that fully responds to Sections 5, 6, and 7 in the Bonfire Portal. Failure to respond to Sections 5, 6, and 7 may result in the proposal being deemed non-responsive.

The offeror must reference each section as listed below.

Statement of Qualifications must be submitted online via the following link by the given due date:

4.1.3 List of Mandatory Attachment Documents

Responses must be on the forms furnished within this RFP and completed in their entirety.

Attachment 1: Solicitation Acknowledgement Form Attachment 2: Offeror Compliance Form Attachment 3: Offeror Inclusion Form Attachment 4: Primary Vendor/Subcontractor Utilization Form Attachment 5: Promise of Non-Discrimination Attachment 6: E-Verify Affidavit of Compliance

1. Contractor Affidavit under O.C.G.A 13-10-91 (b)(I)

2. Subcontractor Affidavit under O.C.G.A. 13-10-91 (b)(3); if applicable

3. Affidavit of Exception (if applicable)

Attachment 7: Joint Venture Affidavit Attachment 8: Contract Exceptions Attachment 9: No Influence and Non-Collusion Affidavit Attachment 10: Local Preference

Offeror Reference Form

Attachment A: Price Proposal Form

4.1.4 ALL forms listed on the OFFEROR’S AFFIRMATION page MUST be completed.

Failure to answer all questions or submit all forms as listed in section 4, 5, 6 and 7 of the Offer’s Affirmation may result in your Statement of Qualification being deemed nonresponsive.

5.0 COMPANY QUALIFICATIONS AND EXPERIENCE

5.1 Provide a brief history of the company. Offeror must demonstrate a record of company stability for the last five (5) years providing Surveying Services and provide information supporting evidence as follows:

• State the number of years in business.

• State the location, address, and telephone number of the Offeror’s offices.

• Discuss any name changes, changes in ownership, reorganizations, etc.

• Confirmation of your company’s understanding of the requirements/scope of services/specifications of this formal solicitation, and familiarity and interest in performing surveying services.

5.2 Describe five (5) individual surveying projects, in progress or completed in the past three (3) years that are similar to the scope of work described in the RFQ as follows.

5.2.1. List only projects involving current staff of the proposed prime consultant and any proposed sub-consultants. For each project listed, identify the key team member’s or sub-consultant’s role.

5.2.2 Provide an organizational chart of all key team members who will be directly involved in providing Surveying Service projects. Identify the Project Manager who will oversee projects and serve as the primary contact for APS.

5.3 List project in date order with newest projects listed first and include the following:

a. Brief project description;

b. Owner’s representative including contact name, phone, email and address;

c. Contract dollar amount, completion date and total time period involved;

d. Legal claims, if applicable;

e. Discuss the methods, approach and controls used on the project in order to complete it in an effective, timely, economical and professional manner

5.4 Provide a resume for each proposed key team member.

5.4.1 Provide information regarding those key team members who have worked together before as a team on specific Surveying Service projects. Discuss successful collaborations, the responsibility of each team member, and the overall project outcome.

5.5 Discuss your team’s ability to respond to an urgent request and provide a physical presence of key staff at the project site within the following time intervals: 1 hour, 4 hours, and 8 hours.

5.6 Indicate key staff availability for the next year.

6.0 METHODOLOGY AND OPERATIONS

6.1 Describe your methods and project approach for the following tasks:

6.1.1 Record Plat and Easement Plat Preparation.

6.1.2 Construction layout and cut sheet preparation.

6.1.3 Provide legal descriptions of right-of-way or easements.

6.1.4 Digital terrain modeling.

7.0 Pricing

7.1 All vendors must submit the pricing outlined in Attachment A – Price Sheet. The costs submitted should be inclusive of all costs associated with the scope of work included in the solicitation and required to complete the work outlined in the work plan. Additional services performed outside of the scope of work and tasks outlined on the price sheet will be paid based on the hourly professional rate.

Add additional professional services offered – for informational purposes only

7.2 Pricing information shall be listed ONLY in the proposal pricing form. Any mention of pricing in any other section of your statement of qualification may result in your statement of qualification being deemed non-responsive and rejected without evaluation.

8.0 EVALUATION

8.1 To be eligible for consideration, statement of qualification must be presented in accordance with the instructions of this solicitation and within the timeframe specified.

It shall be the responsibility of the awarded contractor to meet all specifications and guidelines set forth herein.

8.2 An APS evaluation committee will evaluate each proposal deemed responsive. APS, at its sole discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of the determinations or decisions by APS.

8.3 APS reserves the right during the evaluation process to contact offerors who submit

Statement of Qualifications and request additional information or clarification necessary to complete the evaluation.

8.4 After the closing date and time, Procurement Services will conduct an administrative review of all Statements of Qualifications received to determine responsiveness.

Statements of Qualifications that are deemed to be responsive will be submitted to the evaluation committee to review Statements of Qualifications that are deemed to be non-responsive will not be evaluated or considered for award.

8.5 APS will evaluate all proposals and reserves the right to develop a competitive range for consideration. The competitive range is defined as a group for competitive negotiation, as determined during the evaluation process, composed of only those proposals that are considered to have a reasonable chance of being selected for an award and who are, therefore, chosen for additional discussions and negotiations. Proposals not in the competitive range are given no further consideration.

8.6 Statements of Qualifications will be evaluated on the following criteria:

# Criteria for Phase I Points Possible

1 Company Qualifications and Experience 50

2 Methodology and Operations 40

3 Pricing 10

4 Total 100

8.7 The formula to evaluate price is as follows:

(Lowest price/price of the proposal being evaluated) x points possible for price = score (If applicable)

8.8 It is anticipated that the top evaluated proposals submitted in Phase 1 will be shortlisted and may be asked to participate in presentations/interviews as a part of Phase 2 of the evaluation process. APS at its sole discretion will determine which/how many proposals will move forward into Phase 2.

8.9 APS reserves the right to NOT hold a Phase 2 presentation/interview.

9.0 PHASE 2: Criteria for Phase 2 Presentation/Interview: (Solely at APS discretion)

9.0.1 Offerors who have been shortlisted may be invited to participate in the presentation/interview Phase of the RFQ process.

9.0.2 The shortlisted offerors will be sent an email outlining the date/time/agenda of their scheduled invitations.

9.0.3 Offerors who chose not to participate in the presentation/interview process will be removed from consideration for an award.

9.0.4 Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 scores will be the final score of the evaluation process.

9.0.5 Phase 2 Presentation/interview evaluation criteria will be provided to the shortlisted offerors.

Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 scores will be the final score of the evaluation process unless BAFOs are requested.

9.0.6 APS reserves the right to request a best and final offer (BAFO) from offerors during either Phase 1 or Phase 2 of the evaluation process.

9.0.7 APS reserves the right to negotiate terms and conditions, scope of work, price, and/or non-price terms and conditions with selected vendor(s) to meet the needs of the district.

9.0.8 Negotiations may be:

- Concurrent which may be conducted concurrently with multiple offerors.

- Exclusive which may be conducted with the offeror whose statement of the qualification is the highest rated overall.

9.0.09 Phase 2 Presentation/interviews will be evaluated on the following criteria:

# Criteria for Phase II Points Possible

TBD 100

10.0 ADDITIONAL REQUIREMENTS

10.1 All responses submitted become the property of APS and are subject to applicable open records policies and laws.

10.2 Statement of qualification cannot be withdrawn after they are submitted to APS unless the offeror makes a request in writing to the Executive Director of Procurement Services prior to the time set for receiving statements or unless the Executive Director of Procurement Services fails to accept or reject the statement of qualification within one hundred and twenty (120) days after the due date of the statement of Qualification.

10.3 Statement of qualification that contains irregularities of any kind and/or do not comply fully with requirements stated in the solicitation documents may be rejected at the discretion of the Executive Director of Purchasing Services. APS shall not be liable for any costs associated or incurred by the offeror in conjunction with preparation of solicitation process.

10.4 APS reserves the right to waive any minor informality or error in the solicitation or offeror’s statement of qualification that will not adversely affect competition.

10.5 By submitting a response, the offeror certifies that this statement of qualification is made without prior understanding, agreement, or connection with any corporation, company, or person submitting a bid for the same service and is in all respects fair and without collusion or fraud; that collusive pricing is understood to be a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. It is further agreed that the offeror agrees to abide by all conditions of the solicitation, notice of award, and/or purchase order(s) of APS and that the person signing this bid is duly authorized to bid on behalf of the offeror.

10.6 Failure to provide an online submission with correct information may result in the rejection of the statements of qualification. If further information is required to demonstrate responsibility, such as providing copies of licenses or permits (other than those mentioned in 6.4 and 7.4), certificates, etc., the offeror will be notified, in writing and given five (5) days from notification to supply such information.

10.7 After the closing date and time, Procurement Services will conduct an administrative review of all bids received to determine responsiveness. Bids that are deemed to be responsive will be evaluated. Bids that are deemed to be non-responsive will not be evaluated or considered for award.

11.0 GENERAL REQUIREMENTS

11.1 All work conducted must be in accordance with all local, state, and federal guidelines.

11.2 CONTRACT EXCEPTIONS:

The terms and conditions contained in this solicitation comprise the contract terms and conditions proposed by APS. APS does not intend to make changes to those terms and conditions, unless it is necessary to clarify the scope of work and/or technical requirements.

In order for any exceptions to be considered by APS, you must submit your exception request as a question through the Bonfire System by the questions due date as noted in the Scope of Work.

11.3 WMBE OUTREACH EFFORTS:

The Atlanta Public Schools’ Equity and Social Justice Supplier Diversity efforts aim to eliminate discrimination against businesses on the basis of race, color national origin and gender. You may access the Atlanta Public Schools’ Equity Policy by clicking the link below:

Atlanta Public Schools' Equity Policy If your firm plans to use subcontractors for this project, the following organizations may help with identifying qualified Minority and Female Owned firms:

GMSDC

NAMC

The National Association of Women in Construction National Association of Black Women in Construction Georgia Hispanic Chamber of Commerce City of Atlanta Supplier Diversity

You may also seek assistance from the Atlanta Public Schools’ Supplier Diversity. You may access information regarding APS Supplier Diversity by clicking the link below:

Supplier Diversity

11.4 Vendor Conduct

11.4.1 Vendor’s employees are expected to exhibit professional, courteous conduct and an appropriate appearance at all times. Any conduct or appearance deemed inappropriate by an APS representative will be grounds for removal from APS property.

11.4.2 Vendor’s employees are to be respectful to faculty, students, and visitors; these employees are prohibited from fraternizing with these groups. Flirtatious behavior, soliciting monies, names, addresses, and other such inquiries will cause for the employee to be removed from the premises.

11.4.3 Also, radios or audible music are not allowed at worksites. Vendors shall assign the required staff to each location to be serviced to ensure the work can be conducted quickly and efficiently.

11.5 Lost/Damaged APS property

11.5.1 The vendor shall be responsible for repairing or replacing, to the satisfaction of APS, any damage caused by any willful or negligent act of its employees. The Contractor https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsimbli.eboardsolutions.com%2FPolicy%2FViewPolicy.aspx%3FS%3D36031014%26revid%3Dzx4bAX2FzpkDqx2XNgwicQ%3D%3D%26PG%3D6%26st%3Dequity%2520policy%26mt%3DExact&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456949953%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=F2fxBhVBYkXr5adqaduAm%2FcqtkUOlQnyrZlbxO%2FgHM8%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgmsdc.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456960556%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=B42Z0uYf98hOgKnpYrOj%2FbKUzikBmF5N8YQRJ%2F1aI6s%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnamcatlanta.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456970538%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=ZvGUrySy7O%2FEEcEZVtdesZwCWKVFrIJVNUUlV7PV3HY%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnawic.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456980948%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=aEU%2BsmoPD%2FXdRJMlZc8urRPusmILsGq5%2Fsf2ZOWns1I%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnabwic.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456992018%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=Y1y5MyRTi2LrV3IKKFJBqzfUjkuXXFOXGPqUA2VWt7A%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fghcc.org%2Fen%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457002409%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=yaP5CHe6V8XONE33WEOrElqBSzGsWnj2jk0UMv2FlbU%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fatlantaga.gob2g.com%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457012458%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=UE705iWfIqXfsUOEvNzTr0MAGeQf1mb7iVOtChWsB1s%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.atlantapublicschools.us%2Fdomain%2F18253&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457022673%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=zU3syxqb8htIHFvZRO8OLHGMZ4VDBhnOPRrlYrsATE0%3D&reserved=0 is also liable for any theft proven to be either committed by its employees or made possible by the willful or negligent action of its employees.

11.5.2 If APS incurs any costs due to illegal or inappropriate conduct by the Contractor’s employees, the contractor will reimburse APS for such costs such costs shall include, but are not limited to the following:

11.5.3 Re-keying or restoring of locks; Service charges levied by security alarm Contractors, law enforcement agencies, or security companies in response to false alarms;

11.5.4 Payments to law enforcement agencies or security companies for investigations of conduct that prove an employee’s inappropriate or illegal conduct.

11.5.5 Replacement costs of items missing or damaged, due to employee’s conduct.

11.5.6 APS reserves the right (in its sole discretion) to remove the Contractor from site based on the severity of the acts committed by the Contractor’s staff.

11.6 Additional APS Requirements for working on APS property

11.6.1 Standard business hours are 7:00 a.m. EST to 2:30 p.m. EST unless otherwise indicated herein.

11.6.2 No work shall be performed in an area where children are present

11.6.3 All areas of work shall be left in a clean condition, and all debris shall be removed daily and upon completion of service.

11.6.4 APS is a tobacco-free environment; tobacco use is prohibited on all APS properties.

11.7 Vendor/Contractor Requirements:

11.7.1 APS policy requires that all contractors, consultants, or vendors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. There is a $45 fee (plus a service fee) for background checks.

11.7.1 This may be paid in advance using our online payment option:

(https://aps.bonfirehub.com/opportunities/176873.)

11.7.2 Please keep your digital receipt for your records and proof of payment. The payment of this fee is the sole responsibility of the contractor, consultant, vendor or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by APS.

11.8 Use of Subcontractors:

11.8.1 If subcontractors will be used in the performance of this contract, the contractor must complete and submit with its response the Primary Contractor/Subcontractor Utilization form.

11.8.2 The contractor shall not assign any duties to perform services nor to provide goods to APS under this contract to a subcontractor that is not listed in contractor’s response to this solicitation.

11.8.3 If a subcontractor is removed from the contract at any time during the term, the contractor must notify APS Procurement Services in writing with name of subcontractor, reason for removal, and effective date.

11.8.4 If the contractor desires to add a subcontractor at any time during the term of the contract, the contractor must submit to APS Procurement Services in writing the following information on the subcontractor; company name, address, telephone and fax number, and service they will be providing and proposed effective date.

Subcontractors may not begin providing service until approved by APS.

11.8.5 The contractor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and conditions of the contract.

11.8.6 The contractor shall give APS immediate notice in writing of any claim, action or suit filed against the contractor by any subcontractor.

11.8.7 APS reserves the right to require that a subcontractor be removed from the contract.

11.9 The contractor must complete and submit with their proposal the applicable documentation related to Georgia House Bill 87 (commonly known as the “Illegal Immigration Reform and Enforcement Act of 2011”).

11.9.1 Information on Georgia House Bill 87 may be viewed on the APS website at:

https://www.atlantapublicschool.us/Page/22476

11.9.2 Failure to provide the required Georgia House Bill 87 documentation may result in the offeror’s response to the solicitation being deemed non-responsive and ineligible for evaluation.

11.9.3 The Atlanta Board of Education desires that the Atlanta Public Schools operate in the most ethical and conscientious manner possible. Employees are expected to not only avoid any direct conflict of interest but also to avoid even the appearance of impropriety. In an effort to comply with Board policy and to ensure that our relationship with contractors is above reproach, contractors are prohibited from giving any APS employee any gift, favor, loan, reward, political contribution, gratuity, entertainment, transportation, lodging, or meal except those of nominal value (less than $50.00), which must be disclosed to the immediate supervisor and the Department of Internal Auditing. Advertising items and instructional products that are widely distributed may be accepted. (Refer to Policy GAG and GAJB -https://www.atlantapublicschools.us/Domain/3944 ).

11.9.4 All contractors who desire to do business with APS as an awarded contractor shall be required to comply with Board policy GAG, Staff Conflict of Interest. All awarded contractors to APS solicitations shall provide persons with equal opportunity without regard to race, color, sex, religion, national origin, marital status, sexual orientation, age, or disability.

11.9.5 Contractors shall not contact APS Board members individually for the purpose of soliciting a purchase or contract between the time a request for proposal, request for qualifications or invitation to bid is formally under development and a https://www.atlantapublicschool.us/Page/22476 https://www.atlantapublicschools.us/Domain/3944 recommendation is made by the administration to the Board if applicable. If a contractor violates this prohibition during this time frame, consideration of the contractor for award shall be invalidated. Board members shall be notified of possible violations and actions taken.

11.9.6 APS policy requires that all vendors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. There is a $45 fee (plus a service fee) for background checks. This may be paid in advance using our online payment option: Background Check Payment Online. Please keep your digital receipt for your records and proof of payment. The payment of this fee is the sole responsibility of the contractor, consultant, vendor, or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by APS.

11.9.7 The contractor agrees to and shall extend all of the same pricing, terms, and conditions quoted to Atlanta Public Schools (APS), to all APS authorized charter schools through a separate legal agreement with the charter school (with the expectation that payment and coordination of services will be worked out individually between the contractor and the respective charter school). While charter schools are separate legal entities from APS, they do serve APS students and are a part of the APS school district.

11.9.8 The vendor must have proven experience in providing the goods specified in this bid.

11.9.9 The vendor must have adequate equipment, qualified personnel, and the financial ability to provide the services specified in this bid.

12.0 GENERAL TERMS AND CONDITIONS

By submitting a response to this request, the offeror accepts the responsibility of reading, understanding, and abiding by the General Terms and Conditions below:

12.1 OWNER

The Owner for whom the work will be executed is Atlanta Independent School System (hereinafter

“APS”, “District”, or the “Board”).

12.2 PURCHASING POLICY

12.2.1 The APS Purchasing Policy, Procedures, and Regulations are incorporated in this solicitation

(and, therefore, any contract awarded as the result of this solicitation) by reference. By participating in this solicitation, the Offeror agrees to be bound by the APS Purchasing Policy, Procedures, and Regulations in any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

12.2.2 Addendum(s) issued in writing during the time of solicitation will be incorporated in the subsequent contract. No oral interpretations will be made to Offeror as to the meaning of solicitation documents. Requests for such interpretations shall be made in writing to the Executive Director of Purchasing and Warehouse Operations Services not later than seven (7) days prior to the time for receiving bids and failure on the part of the successful vendor to submit a written request for interpretation shall not relieve them of the obligation to execute such work in accordance with a later interpretation by the APS.

12.2.3 All interpretations made to the offerors shall be made in the form of an addendum to the solicitation documents and sent to all who have obtained these solicitation documents from the APS Purchasing and Warehouse Operations Services Department. If solicitation documents were obtained via the APS website, review the website for any addendum(s) up until the date and time the bid is due.

12.2.4 It is the offeror’s responsibility to check Bonfire for any addendums, responses to vendor questions, or other communications regarding the solicitation.

12.3 VENDOR ELIGIBILITY AND FORMAL SOLICITATION INFORMATION

12.3.1 Vendor Registration

If the offeror/contractor is awarded a contract under this solicitation, in order to do business with APS, a offeror/contractor must first register with the district. The offeror/contractor must complete and submit an electronic application to Procurement Services.

The application is available at https://b2gnow.gob2g.com/?TN=APS.

The application process can take 5-7 business days to complete. Once the application has been processed, the offeror/contractor will be assigned a offeror/contractor number.

Offeror/contractors are responsible for notifying Purchasing and Warehouse Operations Services of any changes in company or company contact information.

12.3.2 Eligibility

Because APS is committed to awarding contracts to responsible parties, entities listed on the United States Government’s System for Award Management (sam.gov) that have an active exclusion will not be eligible for a contract award.

APS policy requires that all contractors, consultants, or vendors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. There is a $45 fee (plus a service fee) for background checks. This may be paid in advance using our online payment option: Background Check Payment Online.

Please keep your digital receipt for your records and proof of payment.

The payment of this fee is the sole responsibility of the contractor, consultant, vendor, or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by APS.

12.3.3 Formal Solicitations

Under board policy DJEA, a formal solicitation is required for all purchases and contracts that exceed $50,000. All formal solicitations must be conducted by the Procurement Service Department. All contracts with a total value over $100,000 require board approval.

All formal solicitations are advertised on:

https://b2gnow.gob2g.com/?TN=APS

(1) Bonfire website at https://aps.bonfirehub.com/portal/?tab=openOpportunities

(2) Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/PR_login.jsp

Vendors are encouraged to visit the APS website periodically to view outstanding solicitations and register as a supplier with the Georgia Procurement Registry.

12.4 INDEMNIFICATION

The vendor shall indemnify, hold harmless, and defend the Board, its agents, servants, and employees from and against any and all claims, liability, losses, charges, expenses (including attorney fees), and/or cause of action, which may arise from any negligent act or omission of the vendor, its agents, servants, or employees in the performance of services under this contract.

The vendor further agrees to indemnify, hold harmless and defend the Board, its agents, servants, and employees from and against any claim, demand, liability loss, charges, expenses (including attorney fees), and or cause of action of whatever kind or nature arising out of any conduct or misconduct of the vendor not included in the paragraph above and for which the board, its agents, servants or employees are alleged to be liable.

Nothing contained herein is intended to be a waiver in any respect whatsoever of the Board’s right to assert under any circumstances whatsoever its claims of governmental and or official immunity from any liability or damages asserted against it by any natural person, or entities created by law.

12.5 INSURANCE

Upon receipt of Intent to Award, the vendor shall provide a current certificate of insurance as required within five (5) days after notification issued by the APS Purchasing and Warehouse Operations Services Department.

12.5.1 The following general insurance requirements apply to any and all work under this contract by all vendors and subcontractors of any tier.

12.5.2 The Vendor shall provide a current certificate of insurance as required within five (5) days after notification issued by the APS Purchasing and Warehouse Operations Services Department.

12.5.3 All insurance required by this Agreement shall be maintained during the entire length of this Agreement, including any extensions thereto, and until all work has been completed to the satisfaction of the APS. All insurance must be on an occurrence basis unless otherwise specified.

12.5.4 Policies written on a “claims made” basis (typically, cyber, professional liability, and pollution liability) shall include the following provisions:

12.5.5 The retroactive date must be shown on the certificate of insurance.

12.5.6 Insurance must be maintained for at least two (2) years after completion of the work and/or Agreement.

12.5.7 Coverage is canceled or non-renewed after the work has been completed and/or the

Agreement has ended. The Vendor must purchase the extended reporting period for at least two (2) years.

https://aps.bonfirehub.com/portal/?tab=openOpportunities http://ssl.doas.state.ga.us/PRSapp/PR_login.jsp

12.5.8 The Vendor or any of its subcontractors shall not commence work under the Agreement until all insurance requirements have been complied with and until evidence of all insurance requirements in each contract with each subcontractor of any tier is provided, and the Vendor shall require the same to comply with all such requirements.

12.5.9 APS does not represent that coverage and limits will necessarily be adequate to protect the Vendor. Insurance provided by the Vendor shall not limit the Vendor’s obligation to indemnify and defend APS for claims or suits which result from or are connected with the performance of this contract.

12.5.10 APS shall be covered as an Additional Insured, where applicable, under all insurance required by this Agreement. Confirmation of this shall appear on all certificates of insurance and on all applicable policies. The title of the awarded Agreement shall also appear on all applicable policies.

12.5.11 APS shall be given no less than thirty (30) days’ notice of cancellation, material change, or nonrenewal of insurance policies required under this Agreement.

12.5.12 Each and every insurance agent shall warrant when signing the certificate of insurance that she/he is acting as an authorized representative on behalf of the company or companies affording insurance coverage under the Agreement and that she/he is licensed by the State of Georgia to conduct insurance business in the State of Georgia and that the companies affording insurance coverage are currently licensed by the State of Georgia and are currently in good standing with the Commissioner of Insurance for the State of Georgia.

12.5.13 All companies providing insurance required by this Agreement shall meet the minimum financial security requirements as set forth below. The rating for each company must be indicated on the certificate of insurance. For all contracts, regardless of risk, companies providing insurance under this Agreement must have a current:

a) Best’s Rating not less than A-

b) Best’s Financial Size Category not less than Class VII

12.5.14 In the event the Vendor neglects, refuses or fails to provide insurance required by the Agreement, or if such insurance is canceled for any reason, APS shall have the right, but not the duty, to procure the same, and the cost thereof shall be deducted from monies then due or

12.5.15 thereafter to become due to the Vendor or APS shall have the right to cancel the Agreement.

12.5.16 All policies shall provide a Waiver of Subrogation in favor of APS.

12.5.17 Worker’s Compensation and Employer’s Liability Insurance The vendor shall procure and maintain Worker’s Compensation and Employer’s Liability

Insurance in the following limits. Such insurance is to cover each and every employee who is or may be engaged in work under this contract.

Workers Compensation:

Statutory limit Employers Liability:

$500,000 Bodily Injury by Accident – Each Accident $500,000 Bodily Injury by Disease – Each Disease

$500,000 Bodily Injury by Disease – Each Employee

12.5.18 Comprehensive General Liability Insurance

$2,000,000 General Aggregate $2,000,000 Products & Completed Operations Aggregate $1,000,000 Each Occurrence $1,000,000 Personal & Advertising Injury $500,000 Damages to Premises / Fire Legal $5,000 Medical Payments

12.5.19 Automobile Liability Insurance

The Vendor shall procure and maintain Automobile Liability Insurance in an amount not less than $1,000,000 for bodily injury and property damage combined single limit except for products or services that are remote. The following extensions of coverage shall be provided and indicated on the certificate of insurance.

Owned, hired, leased, and non-owned vehicles must be covered.

If the Vendor does not own any vehicles in the corporate name, non-owned vehicle coverage shall apply and must be endorsed on either the Vendor’s personal automobile policy or the Comprehensive General Liability coverage required under this Agreement.

12.5.20 Umbrella Liability Insurance. The Vendor shall procure and maintain Umbrella Liability Insurance in an amount not less than $1,000,000 per occurrence / $2,000,000 aggregate.

12.6 NON-DISCRIMINATION

The vendor agrees to not discriminate against any person or persons in employment or refuse to continue the employment of any person or persons, because of such person’s or persons’ race, color, religion, gender, national origin, age, veteran status, disability, familial status or sexual orientation.

12.7 PROTESTS

Written protests relative to the specifications or the solicitation document shall be filed not later than five (5) working days prior to the requested due date.