5-23-033 SOW (1) (2) (1).docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: May 22, 2023 File# 5-23-033

PROJECT TITLE: Replace Boat Docks

PROJECT NARRATIVE:

Pyramid State Recreation Area (SRA) is located five (5) miles south of Pinckneyville, Illinois on State Highway 127 in Perry County. The SRA is the largest in the State of Illinois with approximately 19,701 acres, with excellent fishing in many lakes, waterfowl hunting and wildlife viewing opportunities available. Two (2) existing wood floating docks, one at Wesseln Cut and the other at Boulder Lake, have deteriorated due to years of weathering and shall be replaced.

SCOPE OF WORK:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids for a Contractor to provide all labor, materials, and equipment needed to replace two (2) wood floating docks located at Wesseln Cut and Boulder Lake. The specific tasks associated with the project include but is not limited to, the following:

Demolition:

The Contractor will be required to remove the two (2) existing wood floating docks and dispose of all materials off-site in accordance with all applicable disposal rules and regulations.

Floating Dock Installation:

The floating docks to be located at Wesseln Cut and Boulder Lake will be 8’ wide by 24’ in length with a 6’ wide by 12’ access bridge.

ATTACHMENTS:

The following documents are included:

1) Attachment 1: A-1 Locations Drawing

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) The awarded Contractor must have 2 years of experience in the commercial dock industry and be able to provide documentation of completion of at least 2 projects similar in size and scope to this one.

2) The components of the floating dock system shall be in accordance with IDNR Standard Specification 35 51 00, as detailed below.

1. GENERAL PROVISIONS

1-01 WORK INCLUDES

A. Base Bid: General Contractor shall provide:

1-02 RELATED WORK.

A. Specified Elsewhere:

1. 00 73 00 – Supplementary Conditions

2. 01 33 23 – Shop Drawings, Product Data & Samples

1-03 SUBMITTALS

A. The Contractor shall submit detailed design calculations and construction drawings in accordance with Section 01 33 23.

B. Shop Drawings: Shop drawings are original drawings prepared by the Contractor, subcontractor, supplier or distributer which illustrate some portion of the work showing fabrication and/or layout and including setting or erection details.

1-04 QUALITY ASSURANCE

A. Workmanship:

The floating dock system shall be completely pre-fabricated by the manufacturer and delivered ready for field assembly and installation. All finished metallic structural members shall be free from twists, bends, distortions, and open joints. All exposed parts shall be free of sharp edges and burns. Ends and edges to be rounded or beveled. All welding shall conform to the requirements of the American Welding Society. Openings between deck and adjacent modules are not to exceed ½ inch.

B. Experience:

The system shall be standard commercial product of a marina manufacturer having no less than five (5) year experience in the design, manufacture, and installation of floating marina structures. Special circumstances will be considered by IDNR on a case-by-case basis.

1-05 WARRANTY

A. General contractors’ warranty of one (1) year from date of final acceptance and in accord with general requirements.

B. All composite wood decking shall have a warranty of 25 years from the date of final acceptance.

C. All structural frames and flotation devices shall have a warranty of ten (10) years from the date of final acceptance. The float and its flotation material shall be 100% warranted against sinking, becoming waterlogged, cracking, peeling, fragmenting, or losing beads.

1-06 DESIGN LOAD CONDITIONS

A. Dead loads shall consist of the entire weight of the floating structure including all accessories and appurtenances.

B. Deck surface and structural frame live load shall be equal to 50 PSF (pounds per square foot), applied to the full surface area of the deck. Concentrated 300 pounds plus 33% impact (total 400 pounds) applied over an area 12” x 12”.

C. Loads applied to floatation units shall include all bridge and walkway loads.

D. Horizontal Loads:

E. Bridge/walkway shall be designed for 100 PSF applied to the full surface area. Bridge handrails shall be designed for a 250-pound load applied in any direction and at any point along the handrail.

F. Top of deck freeboard, under dead load conditions shall be 20-22 inches. In addition, the structural frame shall not float less than two inches (2”) inches above the water. Freeboard under dead load and 50 PSF live load shall not be less than 18”. At those locations with significant wave action, the live load freeboard should be increased to prevent the dock from getting wet.

G. In order to prevent torsion, racking and twisting sufficient built-in torsional resistance shall be installed such that no more than three inches (3”) variation in normal freeboard per 100 feet of length, as measured in any direction, under any possible combination of specified loads, excluding wave action loads.

H. Slope and Height Differences under Dead Load:

1. For main or header docks, the slope shall be no more than ½ inch per six feet (6’) length in any direction. For finger docks, the outer end of the dock shall not be more than 2 inches higher than where it attaches to the center dock. In addition, finger docks shall not have a cross slope greater than ½” per 3 feet width.

2. The height difference between two (2) adjacent dock units shall not be greater than 1/8 inch.

I. Where bridges/walkways/ramps attach to the floating structure, there shall be floats attached either under the bridge or under the end of the structure, so that the structure remains level under dead load conditions, and that there is no excessive deflection under live load conditions.

J. Structures are to be factory assembled in the largest possible shippable units. Modular structures must be designed for quick and easy assembly and disassembly, with a minimum of bolts and connections.

2. PRODUCTS

2-01 FLOATING DOCK

The following manufactures have confirmed that they can produce a floating dock system that meets or exceeds current Illinois Department of Natural Resources Boat Dock Specifications. Should a Contractor propose another manufacturer, the project may be delayed while DNR verifies that all specifications have been met. The manufacturers listed below are in no particular order.

2-02 MATERIALS AND EQUIPMENT

A. Structural frame and other structural parts:

1. All floating units shall have a structural metal frame to which the flotation, decking, connectors and anchorage shall be attached.

2. Structural frames for bridges, ramps and floating units shall be of all welded construction. Welding shall conform to the requirements of the latest edition of the American Welding Society (AWS) Specifications. Welds must be performed by qualified Code Welders.

3. Structural frame and other structural members shall be 3/16” minimum thickness steel or aluminum alloy. Members shall be rolled structural shapes with ASTM A-36 material and galvanized in accordance with ASTM A-123 requirements. All welds over galvanized material shall be thoroughly cleaned and coated with two coats of cold galvanized compound. All aluminum frames shall comprise of alloy 6061-T6, and be shop welded into full size units without bolting being necessary. Stainless steel fasteners must be used on aluminum frames.

4. The sub-structural steel frames shall all be welded truss design made from angles, structural steel shapes or rounds and straps of sufficient strength to withstand design stresses. All members shall not be less than 1-1/2” x 1-1/2” x 3/16” angle after fabrication.

B. Flotation:

Characteristic

Standard

C. Composite Wood Deck:

1. Composite HDPE plastics, polymer/lumber composites such as:

1. Trex Fire Defense Decking (www.trex.com)

1. Timbertech – Docksider Plank (www.timbertech.com)

1. Polyforce (www.tangentusa.com)

1. 2x6 nominal size boards.

1. Wood-grain surface.

1. 25-year warrantee against rot, splinters, decay, structural damage from termites, or fungal decay under normal use.

1. Color to be selected by site staff.

6. Planks shall be fastened to the structural frame with bolts or screws. There shall be at least two fasteners at every structural cross support. Fasteners shall be flush with the deck surface and shall be of stainless or galvanized steel which is compatible with the material in the structural frame.

D. Bridges:

Bridges shall be six feet (6 ft) in width with attachments to shore as shown on the drawings. A metal transition piece shall extend from the bridge to form a smooth, anti-tripping hazard, transition to the concrete. The bridge frame shall be constructed of galvanized steel members of sufficient size to meet design loads as specified herein. The deck shall be the same as the floating dock. Handrails shall be designed in accordance with the ADA Accessibility Codes. Bridges shall be fitted with wheels for easier removal during the winter.

Guard Rails shall be provided on all bridges and gangways between the shore line and floating docks. These guard rails shall be designed to prevent children and adults from falling off the bridge onto the riprap or shallow water below. The guard rails shall consist of vertical members to discourage children from climbing. The vertical members shall be positioned such that a four (4) inch diameter sphere cannot pass through any opening up to a height of 34 inches. Above 34 inches, a sphere of eight (8) inches in diameter shall not pass. Hand rails should be attached to the guard rail in accordance with the Illinois ADA Accessibility Code.

E. Anchorage:

Anchorage of the floating structure shall be designed by the dock manufacturer and shall be fully compatible with the bridge/dock system. Spud poles shall be mounted with the footprint of the dock, either internally or on the ends of the structure, in order to provide a smooth transition along both sides. Whether internal or end section mounting is used, any bracket design shall facilitate for the quick detachment of the docks for removal. If non-telescoping spud poles are used, the top poles shall be cut to the same elevation and a pile cap shall be provided on the top of each pole.

F. Wood Rubrail:

1. The floating unit shall have a wood rubrail around the entire perimeter and shall be nominal 2” x 12” Southern Yellow Pine, Grade 1 K.D., and grade stamped in accordance with current grading rules of the Regional Lumber Association for species, with stamp shown.

2. Wood shall receive the same preservative treatment as specified for the deck.

3. The wood rubrail shall be attached to the structural frame with non-protruding thru-bolts on maximum centers of four (4) feet. Bolting materials shall be compatible with the base frame material and galvanized to protect against corrosion. The attachment method shall allow for easy replacement in the event of damage.

4. In many cases, depending on the size of the boats using the boat docks, a second 2” x 6” wood rubrail shall be installed horizontally below the original rub-rail. The second rubrail is necessary to prevent smaller boats from crashing into the dock frame during rough water conditions.

G. Vinyl Bumpers:

Vinyl bumpers shall be located around the perimeter of the floating unit and attached to the wood rubrail with galvanized, non-protruding fasteners. The bumpers shall run continuously around the perimeter and shall be extruded vinyl conforming to the following specifications:

Characteristic

Standard

H. Tie-Up Cleats:

10” tie-up cleats shall be installed along both sides of the docks at 6-8 ft intervals. These cleats shall be firmly attached to the dock for easy access from the water. Cleats shall be fabricated of ¾” diameter steel rod and ¼” thick steel plate, hot dipped galvanized after fabrication. Aluminum alloy cleats with the same dimensions will also be accepted.

I. Wheel system:

Docks shall be fitted with wheels for easier removal during the winter.

3. EXECUTION

3-01 Assembly and Installation:

Structure modules shall be unloaded, assembled, and floated at the site. Maintain and protect all components. Install in accordance with the manufacturer’s instructions and specifications.

Pipe spud depth and location to be indicated on layout plan of docking system.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

4) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

2. Access Bridge

2. Floating Dock System, including transition plate.

5) Extended Warranty:

a) Workmanship, materials and equipment subject to seasonal loads will be in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date. This includes, but is not limited to, heating, ventilating, air conditioning, temperature control and test and balance work, as specified.

6) Contractor’s Schedule of Values:

The Contractor shall provide to the DNR Project Architect/Engineer, a cost breakdown of each item of work required to fulfill the contract. The breakdown shall be identified on the Contractor’s Schedule of Values (CSV) form.

C. Project Requirements:

1) Project Meeting

3) Duration

Bids shall be good for ninety (90) calendar days after the submittal date, or for an extended period, if agreed to in writing by the Bidder and DNR.

4) Prevailing Wage Rates

This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus, amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at http://labor.illinois.gov/. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

5) Certified Payroll

State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project. No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

6) Small Business Set-Aside

The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

7) Apprenticeship-in-Training

When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office

The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9) Subcontractors

The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

10) Insurance

Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

11) Performance Bond/Labor and Material Payment Bond

Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative

The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses

Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities

Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits

The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products

Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Steel Products

Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

18) Specified Materials

Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning

Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties

The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

21) Change Orders

Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

A change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. (720 ILCS 5/33E-9). Change orders to contracts over the Small Purchase Threshold of $100,000, shall be published to the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

The DNR Architect/Engineer shall determine if the change was unforeseeable and/or germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material, and equipment.

22) Inducement Resolution

All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment

Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Contract Award

Contract award will be made to the lowest, responsible, responsive bidder. The Department of Natural Resources reserves the right to reject any or all bids.

25) Term of Contract

All work shall be completed within 180 days from the last dated signature on the fully executed Contract or from the Notice to Proceed, unless agreed to by both the Contractor and DNR, that a time extension is warranted.

26) Bid Submittal

Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form.

27) Bid Submittal Date and Time

Refer to the BIDBUY solicitation for the bid date and time.

28) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO nicholas.a.bearss@illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

29) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the nicholas.a.bearss@illinois.gov email address.

Project Architect/Engineer:

11731 North Highway 37 Benton, IL 62812

Site Superintendent:

1562 Pyramid Park Road Pinckneyville, IL 62272