5 23 016 SOW 1.pdf

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: January 10, 2023

File# 5-23-016

LOCATION: Little Grassy Fish Hatchery

1258 Hatchery Lane

Makanda, Illinois 62958

PROJECT TITLE: Replace Fuel Tank

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to replace an existing 550-gallon diesel fuel tank located at Little Grassy Fish Hatchery, 1258 Hatchery Lane in Makanda, Illinois. This tank is being utilized to provide fuel necessary to operate an on-site emergency generator.

The inner tank of the existing double-walled tank has failed, allowing fuel to leak into the interstitial space, thus eliminating secondary containment. The improvements of this project will include the installation of a new 550-gallon steel, double-walled tank to provide required secondary containment per Office of the

Illinois State Fire Marshal (OSFM) regulations.

This project will consist of replacing the existing 550-gallon diesel fuel tank used to fuel an on-site emergency generator. The inner tank of the existing double-walled tank has failed, allowing fuel to leak into the interstitial space, thus eliminating secondary containment. The tank is located at the Little Grassy

Fish Hatchery, 1258 Hatchery Road in Makanda, Illinois. The improvements will include the installation of a new 550-gallon steel, double-walled tank. The installation of the fuel storage system tank must be installed per National Electric Code (NEC) standards and comply with all current State of Illinois Fire

Marshal codes related to “Dispensing Aboveground Storage Tank Installation” Section 180.20 and/or other related sections.

SCOPE OF WORK:

This project will consist of, but not limited to, the Contractor providing all labor, equipment, and materials needed to install a new 550-gallon diesel fuel storage system as described below and outlined on the

OSFM website, under “Aboveground Storage Tanks (AST)”. The installation of the new AST must meet and be approved by OSFM by submitting the AST Dispensing Application prior to the system being filled or fuel dispensed from. A summary of the tasks to be completed include the following:

1) The existing 550-gallon diesel tank will need to be emptied, dismantled, and properly disposed of per OSFM and Illinois Environmental Protection Agency (IEPA) rules and regulations. The tank and old diesel fuel (approximately 340 gallons) are required to be disposed of at an approved disposal site per code.

2) The new tank will be installed on the same reinforced concrete pad where the existing tank is located.

3) Provide one (1) single compartment double-walled steel AST that meets all requirements per Ill.

Adm. Code 41 Sections 160 and 180.20 of the OSFM Code and other related sections that may apply to fuel storage and dispensing of 550 gallons of diesel fuel.

4) IDNR wishes to utilize the existing electrical service and piping if in compliance with current OSFM and National Electric Code (NEC) requirements. If the existing system does not meet applicable code requirements, it will be the responsibility of the Contractor to include the upgrades in the

Base Bid.

5) Provide signage for the new AST that includes the following:

a) Tanks for the storage of flammable or combustible liquids shall be marked with the name of the product they contain and “FLAMMABLE-KEEP FIRE AND FLAME AWAY”, both in letters at least four (4”) inches high and in a contrasting color from the tank on which they are marked.

6) Provide one (1) new 20 lb. fire suppression portable fire extinguisher with a minimum rating of

4A:60BC.

7) The AST shall be properly protected from corrosion. The tank shall receive one (1) coat of rust inhibitive primer, using Sherwin Williams Pro-Cryl B66-310 Series Primer, or equivalent. The tank shall receive two (2) coats of industrial acrylic paint, using Sherwin Williams Sher-Cryl B66-350

Series Paint (White or Off-White), or equivalent.

8) All electrical connections must have seal-offs per OSFM requirements.

ATTACHMENTS:

The following documents are included:

1) Attachment 1 - AST Location Map

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) The awarded Contractor must have 3 years of experience in the commercial fuel storage tank industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

2) The AST installation shall be in accordance with applicable OSFM, IEPA, and NEC rules and regulations.

3) The Contractor will be required to abide by all site regulations and communicate with Hatchery Manager John Zeigler and site staff regarding working hours, site access, staging areas, and securing the work site.

4) Contractor is responsible for locating and verifying the location of all utilities.

5) The Contractor is responsible for completing and filing the AST Dispensing Application with OSFM.

The Application along with directions can be found on OSFM’s website at ast-dispensingapplication.pdf (illinois.gov).

6) The AST must be inspected and approved by OSFM prior to the completion of this project (tank being filled or before fuel can be dispensed from).

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the hatchery manager.

3) Deliverables and Staff Training:

Three (3) sets of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

4) Independent Testing:

The Contractor shall pay all independent laboratory testing, if applicable.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a) AST Storage Tanks – Office of Illinois State Fire Marshal

b) Licensed Electrician – For Tank Installation

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a) Product data for tank, piping, electrical components, etc.

b) Data sheets from primer and paint manufacturer.

c) Product data for fire suppression portable fire extinguisher.

7) As-Built Markups:

Not germane to this project.

8) Extended Warranty:

Not germane to this project.

9) Contractor’s Schedule of Values:

The Contractor shall provide to the DNR Project Architect/Engineer, a cost breakdown of each item of work required to fulfill the contract.

C. Project Requirements:

1) Project Meeting

PROJECT MEETING TO BE HELD: YES NO

MANDATORY ATTENDANCE: YES NO

There will be a non-mandatory pre-bid meeting to discuss the scope of work and view the work site on April 11, 2023 at 9:00 AM. It is highly recommended that all contractors visit the site and verify all measurements at this non-mandatory project meeting prior to bidding. Project location is Illinois Department of Natural Resources, Little Grassy Fish Hatchery, 1258 Hatchery Lane, Makanda, Illinois 62958, contact John Zeigler for directions at (618) 529-4100.

2) COVID-19 Requirements

In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have

COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care

Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the

Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

3) Duration

Bids shall be good for ninety (90) calendar days after the submittal date, or for an extended period, if agreed to in writing by the Bidder and DNR.

4) Prevailing Wage Rates

This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus, amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor

(IDOL) publishes the prevailing wage rates on its website at http://labor.illinois.gov/. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

5) Certified Payroll

State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources.

The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

6) Small Business Set-Aside

The contractor awarded the bid must be registered as a small business, as required by the Small

Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central

Management Services’ small business coordinator at 1-866-455-2897.)

7) Apprenticeship-in-Training

When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of

Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office

The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9) Subcontractors

The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement

Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only

Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

10) Insurance

Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty

(30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial

Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily

Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired

Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

11) Performance Bond/Labor and Material Payment Bond

Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative

The State requires a fee of $15 to cover Expenses related to the administration of the Minority

Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-

25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses

Permits and licenses necessary for the execution of the work shall be secured and paid for by the

Contractor.

14) Utilities

Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.)

800-892-0123.

15) Highway Permits

The Contractor is responsible for contacting the appropriate County Superintendent(s) of

Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor.

Special attention shall be given to load limits and seasonal restrictions.

16) New Products

Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Steel Products

Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

18) Specified Materials

Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning

Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties

The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project

Instructions and Notes, for any extended warranties that may apply.

21) Change Orders

Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-

25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

The DNR Architect/Engineer shall determine if the change was unforeseeable and/or germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material, and equipment.

22) Inducement Resolution

All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment

Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Contract Award

Contract award will be made to the lowest, responsible, responsive bidder. The Department of

Natural Resources reserves the right to reject any or all bids.

25) Term of Contract

All work shall be completed by June 30, 2023 unless agreed to by both the Contractor and DNR, that a time extension is warranted.

26) Bid Submittal

Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form.

27) Bid Submittal Date and Time

Refer to the BIDBUY for the bid date and time.

28) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE

DIRECTED TO Nicole.Bergee@Illinois.gov. ALL QUESTIONS MUST BE SUBMITTED IN WRITING

NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

29) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the Nicole.Bergee@Illinois.gov email address.

Project Architect/Engineer:

Jim Bowling

Illinois Department of Natural Resources

11731 State Highway 37

Benton, IL 62812

(618) 435-8130

James.bowling@illinois.gov

Hatchery Manager:

John Zeigler

Illinois Department of Natural Resources 1258 Hatchery Lane Makanda, Illinois 62958

(618) 529-4100

John.zeigler@illinois.gov

Billing:

Tammy Frauenfelder

Little Grassy Fish Hatchery

Illinois Department of Natural Resources

1258 Hatchery Lane

Makanda, IL 62958

Phone: 618-529-4100

Fax: 618-529-2415

E-mail: Tammy.Frauenfelder2@Illinois.gov