5-2026-85 Form M1.pdf
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- Solicitation number
- Not on record
- Issued by
- Lehigh County, Allentown City, Pennsylvania
About this file
This is an MBE/WBE Subcontractors and Supplier Solicitation and Commitment Form issued by the City of Allentown Purchasing Office for Bid No. 2026-85, which relates to Standard Boarding Up of Commercial and Residential Properties (Rebid). The form requires bidders to document their solicitation efforts and commitments regarding Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation. Bidders must solicit MBE and WBE vendors for any subcontracted work or supplies/materials required to perform the contract, with a minimum contact period of ten days prior to the bid opening date to allow adequate time for quote preparation. The form requires bidders to list all solicited and unsolicited quotes received from certified MBEs and WBEs within the scope of work, including company information, contact details, work descriptions, quote amounts, and acceptance or rejection rationale. Bidders must indicate whether they qualify as a prime contractor that is an MBE or WBE, or whether no subcontractor participation is needed.
Completion and submission of this form with bids exceeding $40,000 is mandatory; failure to do so will result in bid rejection as non-responsive. Bidders must provide copies of all MBE/WBE quotes received with their bid submissions. The form requires accurate matching of vendor certifications to the work scope—for example, an MBE certified for electrical supplies cannot be credited if assigned plumbing work. MBE/WBE vendors certified in multiple categories receive credit for either their MBE or WBE certification, not both. The form accommodates bidders with no subcontractor needs or prime contractors holding their own MBE or WBE certification through checkbox options.
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Text version
MBE/WBE SUBCONTRACTORS AND SUPPLIER
SOLICITATION AND COMMITMENT FORM
CITY OF ALLENTOWN
PURCHASING OFFICE
435 HAMILTON STREET
ALLENTOWN, PA 18101
BID NO. 2026-85
PAGE M1
No subcontractor needed _______ Prime Contractor is a MBE or WBE _______
INSTRUCTION FOR COMPLETION OF THE MBE/WBE SUBCONTRACTOR AND SUPPLIER SOLICITATION AND COMMITMENT FORM
The purpose of this form is to determine whether the bidder has discriminated in the selection of subcontractors and suppliers. Bidders must solicit MBE and WBE vendor participation for any work the bidders intend to subcontract or for any supplies/materials required to perform the contract.
1. Provide the company names, address, telephone number, fax number, email address and contact person.
2. Provide subcontractors name, address, zip code, telephone number and contact person.
3. Indicate whether the firm is a certified MBE or WBE. Place an (X) in the appropriate column. If the firm is certified MBE and WBE, the bidder will receive credit for the firm as either MBE or WBE.
4. Briefly describe the specific work to be performed and/or materials to be supplied by the certified MBE or WBE. In order to count towards reaching the MPLs, bidders must solicit certified MBE’s/WBE’s in the areas which they are certified. For example, if an MBE/WBE is certified for electrical supplies and the bidder lists plumbing supplies, the bidder will not receive credit.
5. Enter the total dollar ($) amount of the quote received. If the quote was received in the form of unit prices or hourly rates, a total dollar amount must still be provided. If the subcontractor did not respond to the bidder, the bidder must indicate “No Response”. Copies of all MBE/WBE quotes must be submitted with the bid.
6. Enter acceptance or rejection of the quote.
7. If quote is rejected complete the reason for rejection of the quote.
8. The bidder must complete both pages and submit form Page M1 with its bid.
9. The bidder must include on Page M1 all solicited and unsolicited quotes received by the bidder from MBE’s and WBE’s as long as the quotes are within the scope of work.
10. The bidder’s contact with MBE/WBE subcontractors and suppliers should be a minimum of (10) days prior to the bid opening date. This will ensure that MBE/WBE’s have sufficient time to prepare a quote. Ten days is a guide. However, adequate time must be provided to all subcontractors and suppliers to respond.
If additional forms are needed, you are permitted to photocopy form.
IMPORTANT NOTICE: FAILURE TO COMPLETE THIS FORM AND SUBMIT IT WITH BIDS OVER $40,000.00 WILL BE SUFFICIENT CAUSE FOR
REJECTION OF THE BID AS NOT RESPONSIVE.
COMPANY NAME:______________________________________________ FAX NUMBER:_________________________________________________
ADDRESS:_____________________________________________________ E-MAIL ADDRESS:______________________________________________
_____________________________________________________ CONTACT PERSON: _____________________________________________
TELEPHONE:___________________________________________________
| No subcontractor needed: |
| Prime Contractor is a MBE or WBE: |
| Textfield-0: |
| COMPANY NAME: |
| FAX NUMBER: |
| Textfield-1: |
| EMAIL ADDRESS: |
| CONTACT PERSON: |
| TELEPHONE: |
File details come from the government source that posted it. Updated .