5-2026-190-RFQ.pdf

DEPARTMENT OF ENTERPRISE SERVICES

FACILITY PROFESSIONAL SERVICES

OLYMPIA, WA

NOTICE TO CONSULTANTS

REQUEST FOR QUALIFICATIONS

Submittal Due Date: April 16, 2026, prior to 2:00 PM PT

Design Services Required for Project No. 2026-190: West Campus Hillside Stabilization for Department of Enterprise Services, Washington State Capitol Campus Olympia, WA

For Complete Information, including updates/addenda/amendments visit our DES public procurement portal Euna Procurement at: https://deswa.bonfirehub.com.

Description of Facility

Hillsides on West Campus above Capitol Lake pose a high risk of catastrophic slope failure, with weak soils, changing ground-water conditions on the slopes, and detrimental conditions at the top of slopes.

Geotechnical evaluations conducted over the last 50 years have all confirmed the West Capitol Campus hillsides are unstable and likely to fail due to heavy rains or earthquakes.

Scope of Work

This Request for Qualifications is for the purpose of selecting an Engineer for an alternatives analysis, cost estimates, and associated Design Services for the project located at the Capitol Campus in Olympia, WA. This scope of work includes Design Services only. Final engineering design and construction will be completed as a separate effort.

The purpose of this project is to assess slope stability and develop design solutions to reinforce the hillside on the West Campus in three locations identified in the 2010 Golder Associates report. The design solutions will consist of engineered structures, vegetation, and stormwater management.

The locations identified in the Golder Associates report are:

• Powerhouse Slope Stabilization – This project will reduce the risk of landslides to the Powerhouse, underground steam, gas and sewer lines, the Buildings and Grounds Maintenance Facility, and the 350,000-gallon diesel tank on the shoreline of Capitol Lake.

• Conservatory (aka Greenhouse) Slope Stabilization – This project will reduce the impact of a landslide to the site, roadway, and underground utilities below the Conservatory.

• Governor’s Mansion Slope Stabilization – This project will have an engineered solution to stabilize the hillside below the Governor’s Mansion.

To accommodate time constraints for future funding requests, the information should be developed in two phases. The first phase, estimated due date early August 2026, will involve review and site evaluation to prepare an alternative analysis, concise project description, prioritization, and cost estimate for DES staff to use in budget development. The second phase will comprise the formal report https://deswa.bonfirehub.com/ and recommendations intended for public release. Construction of design solutions will be made as future funding requests.

The preliminary Maximum Allowable Construction Cost (MACC) for this project is $10,800,000. This Project is pending funding for Design Services only in the 2025-2027 biennium with construction funding anticipated in 2027-2029 biennium.

Project Goals

Phase 1

• Review existing slope stability reports and data.

• Complete site evaluation and subsurface explorations to be determined as part of the scope development process.

• Provide an alternatives analysis for up to three slope stabilization measures (such as dewatering, surface armoring/vegetative control, and buttressing or other structural improvements) that mitigates potential slope failure and protects existing infrastructure/buildings. The alternatives analysis will include calculation of existing stability and stability improvements, cost estimates for detailed design and construction, comparison/ranking matrix, and a concise description of each alternative. Design alternatives should use bioengineering methods to the extent feasible.

• Prioritize the urgency of each slope for future funding requests.

• Meet with DES project team to discuss alternatives to select a final approach for each of the three locations. This information will be used to inform future funding requests.

• Design work for the Deschutes Estuary Restoration project will be in process concurrently with the Hillside Stabilization project. The successful/selected consultant should be prepared to maintain communication with the Deschutes project team for any coordination/collaboration efforts, as needed.

Phase 2

• Provide a comprehensive report on slope stability and risk in the identified areas including a summary of the alternatives analysis and detailed design criteria for the selected approach.

• Develop a detailed public sector cost estimate for the selected mitigation approach at each location, accounting for State mandates such as prevailing wage, bonding, DAHP reporting, etc.

• Assist with AHJ coordination and complete necessary permit documents, SEPA requirements, etc.

Submitting firms should have a strong background in slope stability analysis, soils engineering work involving slope stability, groundwater movement, and soils percolation rates. Firms should also be well versed in multi-phased State agency construction, the State of Washington capital budget process, planning, and sustainable design.

Project-Specific Information

2010 – Hillside Evaluation & Preliminary Design

Anticipated Selection Schedule

RFQ Notice Issued April 2, 2026 Informational Meeting April 9, 2026, at 10:00 AM PT Statement of Qualifications (SOQ) Due See above date and time

Short-listed firms selected and notified April 23, 2026 Interview Period Week of May 4, 2026 Firm(s) Selected and Announced Week of May 4, 2026 Agreement(s) Executed Late May 2026

Informational Meetings and Site Tours

An informational meeting will be held remotely for this project.

Date/Time Teleconference Meeting Links / Call-In Information

April 9, 2026 at 10:00 AM PT

A site tour will not be held immediately following the remote informational meeting.

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/28674474741269?p =67c18mjENlwHb5wBt4 Meeting ID: 286 744 747 412 69 Passcode: sm3Ts9VL

Dial in by phone +1 564-999-2000,,861218751# United States, Olympia Find a local number Phone conference ID: 861 218 751#

Firms who have previously not performed business with the state are encouraged to attend. Any information provided at the Informational Meeting will be posted on our Current Projects webpage (provided above) including a Q&A sheet from the meeting.

Addenda to this Notice

It is the responsibility of the interested firms to track any changes to this solicitation. Refer to the DES Euna Procurement portal https://deswa.bonfirehub.com for any addenda to the published public notice and/or RFQ.

Submittal Maximum Page Count and Additional Content

SOQs must not exceed twenty-five (25) single sided pages (total) of content using 8½ x 11 size sheets.

Provided informational content is not included, the following will not be counted against the maximum page count:

• Title and Back Cover Pages

• Section Dividers/Tabs

• Consultant Selection Contact Form

• Attachment 2 Federal SF330 (Part II only) Form

When 11”x 17” size sheets or fold outs are used, each side will be counted as two 8½ x 11 sheets.

A submitting firm may elect to include any other pertinent data it deems appropriate to address the selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content must remain within the maximum page count.

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Submittal Requirements

DES is accepting only electronic submittals. All electronic submittals must be uploaded and received no later than the date and time specified.

Format the Statement of Qualifications (SOQ) to meet the following requirements. SOQs that do not follow this format may impact final scoring:

• Title Page indicating: (not included in page count) o Project No. 2026-190: WEST CAMPUS – HILLSIDE STABILIZATION o DEPARTMENT OF ENTERPRISE SERVICES – 1500 JEFFERSON ST SE OLYMPIA o Name of Firm o Date of Submission

• Cover Letter (not included in page count)

• Consultant Selection Contact Form (see description below) (not included in page count)

• Executive Summary

• Qualifications of Key Personnel

• Relevant Experience

• Past Performance

• Diverse Business Inclusion Strategies

• Federal SF330 Form (Part II only) for Prime and key Subconsultants (not included in page count)

The Consultant Selection Contact Form must identify the Designated Point of Contact, contact information, and address the Firm. Form must be situated behind a Title Cover or Cover Letter AND before any table of contents.

Consultant Selection Contact Form and Standard Form 330 can be found in the Supporting Documentation within the Euna Procurement project opportunity.

How to submit the Statement of Qualifications (SOQ)

SOQs must be uploaded to the DES public procurement portal Euna Procurement for this project:

https://deswa.bonfirehub.com.

This link will be active until the submittal deadline, at which point the upload access will be deactivated.

If you have trouble uploading, please contact Ryan Grimes via email: ryan.grimes@des.wa.gov.

Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements may also render the SOQ as non-responsive to this notice and rejected by DES for consideration.

Selection Process

The selection process will consist of two phases: Phase 1 SOQ Evaluation and Phase 2 Oral Interviews.

The firms submitting qualifications in Phase 1 will be scored and ranked using the Phase 1 evaluation criteria in this RFQ. The most qualified firms (Finalists) will be invited to Phase 2 Oral Interviews. The Finalists will be scored and ranked based on the Phase 2 evaluation criteria. The Finalist with the best Phase 2 rank will be chosen to begin negotiations to provide consultant services for this project. Note, Phase 1 and Phase 2 scores are NOT combined.

mailto:ryan.grimes@des.wa.gov

Phase 1: SOQ Evaluation (total 100 points)

Each SOQ received and deemed responsive to this notice will be reviewed and evaluated by a selection panel as determined by DES. This panel will review each SOQ for responsiveness and apply the following weighted selected criterion to determine a score for ranking:

Weighted evaluation criterion for Phase 1

SOQ Evaluation will be used by the selection committee to score each top-rated firm as follows:

Qualifications of Key Personnel

Identify specific individuals and sub-consultants for key positions and show interrelationships and reporting hierarchy for your proposed team. Describe how each individual’s professional experiences are relevant and bring value to the project. Provide proposed percentage of time that the Owner intends to assign each individual or sub-firm to the Project.

30 points

Relevant Experience Discuss projects your firm has undertaken of similar scope, size and complexity within the past five to eight years. Describe attributes of past projects that have met goals similar to the Owner’s goals for this project.

Identify delivery methods for each project. Provide original project budget and actual completed costs along with current contact information for reference checking.

40 points

Past Performance Describe the approach the Proposer might utilize to achieve and maintain Owner’s project scope, schedule and budget. Describe and provide examples of how the proposer successfully developed Owner’s project scope while staying within the proposed budget. Discuss tools and methods for scheduling projects for both design and construction. Show how the interrelationship of successful management of scope, schedule, and budget creates successful projects.

30 points

Diverse Business Inclusion Strategies Describe strategies to increase opportunities for diverse business participation.

Not scored

Based on each score, each SOQ will be ranked, and a short-list of top-qualified firms will advance to Phase 2 Selection: Oral Interviews. DES reserves the right to determine the total number of top-qualified firms to advance to Phase 2 Selection.

Phase 2: Oral Interviews (total 100 points)

Top-qualified firms (highest ranked firms) will be invited to participate in Phase 2 of the selection. Oral Interviews on a specified date and time, and will be formatted in three periods:

Firm Presentation Period (Maximum: 30 Minutes) Question and Answer (Q&A) Period (Maximum: 20 minutes) Firm Closing Statements (Maximum: 5 Minutes)

Remote Interview (Video Teleconference) Considerations:

A meeting link for accessing the oral interview will be provided to each top-listed firm following completion of Phase 1 Selection.

Weighted evaluation criterion for Phase 2

Oral Interviews will be used by the selection committee to score each top-rated firm as follows:

Organization:

Management Plan Team Member Qualifications Capacity/Production Capabilities

25 points

Project Management:

Scope management Budgeting and Cost Control Project Scheduling

25 points

Project Approach:

Understanding of this project Challenges & Opportunities

30 points

Experience:

Relevant Past Projects (firm) Relevant Past Projects (key team members)

20 points

Diverse Business Inclusion Plan (written submittal) NOT scored

Additional Considerations for Selection

Diverse Business Inclusion Plan Requirements

This submittal is a Phase 2 mandatory requirement. It is not scored, however, failure to submit will result in a firm being deemed non-responsive.

Each top-ranked firm, including diverse businesses, will be required to submit DES’ Public Works Diverse Business Inclusion Plan form.

A complete Diverse Business Inclusion Plan will be submitted to the DES Project Manager no later than one (1) full business day prior to the scheduled interview date and time.

The Diverse Business Inclusion Plan must demonstrate in detail the specific strategies, approaches, and steps your firm will use in seeking to help meet or exceed the state’s aspirational diverse business participation goals. Achievement of the goals is encouraged.

Aspirational Goals The Governor’s Office’s aspirational goals for diverse business inclusion are:

10% Minority Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

6%, Women Owned Business certified by the Washington State Office of Minority and Women Business Enterprises 5% Veteran Owned Business certified by the Washington State Department of Veterans Affairs

5% Washington Small Businesses self-identified in the Washington Electronic Business Solution https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips (WEBS).

Following final selection, the successful firm and its subconsultants must register and create an account with the DES Diversity Compliance program (B2Gnow). B2Gnow is designed to streamline and automate reporting requirements.

Firms may contact the following resources to obtain information on certified and registered diverse business firms for the inclusion of potential diverse business subconsultants:

• The Office of Minority and Women’s Business Enterprises: 866.208.1064 or 360.664.9750 or www.omwbe.wa.gov.

• For small business information: Sarah Erdmann, Public Works Business Diversity Program Manager at the Washington State Department of Enterprise Services: 360.999.7667 or sarah.erdmann@des.wa.gov.

• The Department of Veterans’ Affairs: 360.725.2169 or 360.725.2200 or www.dva.wa.gov.

Evaluation and Scoring Considerations

In evaluating each of the criteria, the Selection Committee will identify significant and minor strengths and weaknesses from the submissions. The Selection Committee will then use the following guidelines to evaluate the submissions for each Selection Criterion, based on the weighting assigned in the RFQ and any addenda. After initial scoring, the selection team will come to a consensus ranking of the Firms.

1. Definition of “strength” and “weakness”:

a. The term “strength” ultimately represents a benefit to the Project and is expected to increase the Firm’s ability to meet or exceed the Project Goals. A minor strength has a slight positive influence, and a significant strength has a considerable positive influence on the Firm’s ability to exceed the Project Goals.

b. The term “weakness” detracts from the Firm’s ability to meet the Project Goals and may result in inefficient or ineffective performance. A minor weakness has a slight negative influence, and a significant weakness has a considerable negative influence on the Firm’s ability to exceed the Project Goals.

2. Scoring:

a. Excellent (81-100 percent of points available): The Evaluative Criteria demonstrates an approach that is considered to exceed the Project Goals and the RFQ requirements and provide a consistently outstanding level of quality. To be considered Excellent, it must be determined to have significant strengths and/or a number of minor strengths and few or no appreciable weaknesses.

b. Good (61-80 percent of available points): The Evaluative Criteria demonstrates an approach that is considered to meet the RFQ in a beneficial way (providing advantages, benefits, or added value to the Project) and offers quality. To be considered Good, it must be determined to have strengths and few, if any, significant weaknesses. Minor weaknesses are offset by strengths.

c. Fair (41-60 percent of available points): The Evaluative Criteria demonstrates an approach that contains minor and/or significant weaknesses and limited appreciable strengths.

d. Deficient (0-40 percent of available points): The Evaluative Criteria demonstrates an approach that contains significant weaknesses and no appreciable strengths.

https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips http://www.omwbe.wa.gov/ mailto:sarah.erdmann@des.wa.gov http://www.dva.wa.gov/

e. Non-Responsive: Does not meet the Minimum Qualifications required for evaluation. In addition, the Owner, at its sole discretion, may reject any Evaluative Criteria deemed non-responsive to any of the requirements.

Other Information

The successful most-highly qualified firm will be expected to enter upon DES’ standard Engineering and Architectural Services Agreement which follow the State of Washington Conditions of the Agreement.

Level of effort and relative fees will be negotiated using the OFM Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects following selection of the most-highly qualified firm.

The state reserves the right to continue with the consultant selected or has the option to conduct a new consultant selection process for future services for this project beyond those services advertised above.

The state also reserves the right to terminate negotiations with the successful most-highly qualified firm if mutual agreement is unachievable. The state may at its discretion enter into negotiations with the next highly qualified firm determined as a result of this selection process; or conduct a new selection process for the procurement of services necessary to complete this project.

Required to Register in Euna Procurement: All consultants responding to this request are required to register in Department of Enterprise Services’ DES public procurement portal at:

https://deswa.bonfirehub.com/.

Encouraged to Register in WEBS: All consultants responding to this request are encouraged to register in Washington’s Electronic Business Solution Application (WEBS) at: https://fortress.wa.gov/ga/webs/.

All Statements of Qualifications and submittals shall become property of the State of Washington and are subject to public disclosure, at the conclusion of the selection process, according to the provisions of RCW 42.56 Public Records Act.

For questions specific to the project, please contact the Project Manager Dave Hinkson at 360.401.9528 or david.hinkson@des.wa.gov.

For more information concerning this notice, please contact Ryan Grimes at 360.819.6937 or ryan.grimes@des.wa.gov.

NO FAXED, OR E-MAILED COPIES WILL BE ACCEPTED.

https://www.des.wa.gov/services/facilities-and-leasing-management/construction-contractors/formsreference-documents https://deswa.bonfirehub.com/ https://fortress.wa.gov/ga/webs/ mailto:david.hinkson@des.wa.gov mailto:ryan.grimes@des.wa.gov