5-2-18-rfp-classsroomsoundfield-tech.pdf

This is a Request for Proposal (RFP) issued by Hartland Consolidated Schools in Michigan for classroom sound field amplification systems. The RFP seeks bids for the purchase and installation of 26 Classroom Sound Field Amplification Systems plus an additional 4 units, along with removal of existing systems. The base requirements include infrared transmission with ceiling-mounted receiver, four wall-mount speakers with plenum-rated cabling, wireless microphones (two pendant and one handheld), auxiliary stereo inputs, and individual volume controls. Bids are due May 25, 2018 at 10:00 AM, with post-bid interviews scheduled for the week of May 28, 2018, anticipated Board of Education consideration on June 11, 2018, and installation to be completed by August 17, 2018.

The RFP requires bidders to submit both hard copy and electronic versions of their proposals, including detailed product specifications and pricing. No performance bonds are required. The equipment is not subject to state sales tax or use tax. Installation must occur in classrooms without drop ceilings, where speaker wire and IR receiver wire may need to be run on exposed wood structure surfaces. Pricing must be provided as both a base bid price and unit price, with the option to submit voluntary alternates. All deliveries must be made to the central warehouse at the maintenance wing of the administration building, with no deliveries accepted after 3:00 PM or on weekends/holidays.