5-2-18-rfp-classsroomsoundfield-tech (1).pdf

This is a Request for Proposal (RFP) issued by Hartland Consolidated Schools in Hartland, Michigan for classroom sound field amplification systems. The RFP requests bids for the purchase, installation, and setup of 26 classroom sound field amplification systems plus an additional 4 units, along with removal of existing systems. The base specifications include infrared transmission with ceiling-mounted receiver, four wall-mount speakers with plenum-rated cabling, wireless microphones (two pendant and one handheld), auxiliary stereo inputs, and individual volume controls. Bids are due May 25, 2018 at 10:00 AM, with post-bid interviews scheduled for the week of May 28, anticipated Board of Education consideration on June 11, and installation completion required by August 17, 2018.

The RFP requires bidders to submit both hard copy and electronic versions of their proposals, along with detailed product specifications, warranty information, and references from K-12 installations. While cost is a consideration, other factors including product availability, manufacturer references, features, benefits, and product lifecycle will influence vendor selection. The equipment is not subject to state sales tax, and no performance bonds are required. The school district reserves the right to make awards within 6 months of the bid opening and may choose to purchase additional units at the bid pricing. Delivery must be made to the central warehouse at the maintenance wing of the administration building, with no truck well available.