5-1-MP27008-27388900 Solicitation.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Value Based Selection for Consultant Services Programming & Design Services

Budget for the specified services is over $150,000

November 10, 2026

Cottonwood Canyons Transit Stations Utah Department of Transportation (UDOT)

Big Cottonwood Canyon & Little Cottonwood Canyon, Utah

DFCM Project #27388900 U3P Reference # MP27008

DFCM VBS Programming and Design - Request for Proposals, 3.3.2026 DFCM Form 3c 2

Solicitation Summary The State of Utah Division of Facilities Construction and Management (DFCM) is requesting proposals for Programming and Design services for the following project:

Cottonwood Canyons Transit Stations Utah Department of Transportation Big Cottonwood Canyon & Little Cottonwood Canyon, Utah DFCM Project #27388900 | U3P Reference # MP27008

Communication during the selection process shall be directed to the DFCM Representatives below only.

DFCM Project Manager: Clint Bunnell DFCM VBS Coordinator: dfcm_vbs@utah.gov

Brief Project Description: The project includes substantial improvements at two resort bus stops (one at the Solitude Ski Resort and the second at Brighton Ski Resort).

Project Substantial Completion Prior To: September 30, 2028 Construction Cost Estimate: $19,100,000.00 Energy Incentives: Yes ☐ No ☒

Solicitation Schedule Event Date Time Location

Solicitation Posting Tuesday, November 10, 2026 3:00 PM U3P

Mandatory Meeting Wednesday, November 18, 2026 1:00 PM

☒In person: Taylorsville State Office Building (TSOB) 4315 South 2700 West, Taylorsville Utah – Big Cottonwood Canyon Conference Room

Questions Deadline Monday, November 23, 2026 3:00 PM U3P

Addendum Deadline Wednesday, November 25, 2026 3:00 PM U3P

Proposal Documents Deadline Wednesday, December 2, 2026 12:00 NOON U3P

Selection Committee: Short Listing Wednesday, December 9, 2026 9:00 AM

Announcement of Short Listed Consultants Thursday, December 10, 2026 5:00 PM U3P

For Short Listed Consultants Only Detailed interview information, including interview times, will be included in the Short Listing Announcement posted in U3P

Wednesday, December 16, 2026 Taylorsville State Office Building

Announcement of Selected Consultant Thursday, December 17, 2026 5:00 PM U3P mailto:dfcm_vbs@utah.gov https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Form 3c 3

Project Details Detailed Project Description:

1. Executive Overview & Design Philosophy

• Project Purpose: The primary goal of the Big Cottonwood Canyon Transit Station Optimization project is to significantly reduce wintertime traffic congestion along State Route 190 (SR-190) and Brighton Loop Road.

• Project Scope:

o Two Major Resort Transit Stations: Full architectural and site design for Solitude Mountain

Resort and Brighton Ski Resort bus stops.

• Option for third station at Snowbird: Full architectural and site design

• Architectural Strategy ("Kit-of-Parts"): Station buildings utilize a flexible, modular "kit-of-parts" design approach based on a standardized 9x2 structural bay layout. This methodology ensures economies of scale in construction, maintains design consistency across facilities, and allows adaptive massing and detailing.

• Contextual & Environmental Integration: Designs must strictly comply with USDA Forest Service guidance, and special use permit, complementing the existing built environment, historical, cultural, and ecological mountain landscape while maintaining a civic scale and fiscal responsibility

2. Transit Capacity, Operational Criteria & Spatial Sizing The station interior sizing and passenger flow dynamics are modeled after a hybrid transit hub and airport hold room, accounting for distinct arriving versus departing passenger behaviors.

• Design Ridership & Operations:

o Peak Service Capacity: Designed to accommodate peak transit flows of 400 passengers per hour.

o Surge Sizing: While baseline simultaneous occupancy is ~50 passengers, holding areas are sized for weather delays and traffic congestion surges of 200 to 300 passengers simultaneously.

• Level of Service (LOS) Benchmark:

o Station waiting zones are engineered to achieve Fruin’s Level of Service C (LOS C) during peak volume periods.

o Passenger Split: Space allocation follows a 60% seated / 40% standing split (120 seated passengers requiring 1,800 sq ft; 80 standing passengers requiring 680 sq ft)

3. Core Building Program (Standard Modular Components) The base building design (9x2 bay grid) contains standardized public and transit operational amenities:

• Passenger Waiting & Storage Plaza (~5,600 SF): 7 bays @ 20'x40' featuring optimized seating orientation along passenger pathways to maximize resort/bus views.

o Seating Layout (Option D): 232 total seating spaces across multiple bench configurations (backed and backless benches).

o Storage Lockers: 480 total locker units (252 1/3-height lockers and 228 1/2-height lockers) to serve transit users and rightsized for demand.

• All-Gender Restroom Facilities (~530 SF): Open-access grooming and washing zone with private enclosed toilet stalls for high visibility, safety, and efficient traffic flow, plus 1 universal single-use restroom.

• Driver Breakroom Suite (~617 SF): Includes a driver lounge/kitchenette (489 SF) and two dedicated driver restrooms (64 SF each) with direct sightlines and access to bus boarding plazas.

• Building Support Facilities: Mechanical/Electrical Room (1,530 SF) and Janitor Closet (75–118 SF).

4. Site-Specific Facilities & Site Civil Requirements

Big Cottonwood Canyon Transit Stations (SR-190) Solitude Mountain Resort Station Brighton Ski Resort Station

• Total Building Footprint: 10,504 SF • Total Building Area: 10,320 SF

DFCM Form 3c 4

• Maintenance Storage: 2,109 SF (2 bays) • Avalanche Crew Lodging: 2 Bedrooms/Baths

• Bus Berths: 4 UTA Sawtooth Bays • Resort Crew Lockers: 683 SF (2nd Floor)

• Civil: 180' Pedestrian Creek Bridge • Bus Berths: 3 UTA Sawtooth Bays

• Traffic: Dedicated Signal & Turn Lane • Civil: Parking Lot & Utility Shifts

A. Solitude Mountain Resort Bus Stop

• Total Building Area: 10,504 SF.

• Integrated UDOT Maintenance Equipment Storage Facility (2,109 SF / 20.08% of total area):

o Includes two maintenance vehicle bays (574 SF each), two equipment storage areas (213 SF each), single-use restroom, and circulation.

o Environmental Constraints: Layout the station to protect the Mill F East Fork stream, to the extent practical, reduce total site footprint, and connect directly to the bus loop. No fuel, lubricant, or hazardous material storage is permitted on site.

• Integrated Second-Floor Facilities (683 SF):

o o Resort Storage Facilities: 683 SF of full-height storage lockers replacing an existing resort structure o scheduled for demolition.

• Civil & Highway Engineering Scope:

o Single-entrance 450-foot loop pavement (~31,000 SF) featuring 4 Utah Transit Authority (UTA) standard sawtooth bus bays for independent arrivals/departures.

o Up to 1,100-foot maximum bus turn lane on SR-190 utilizing existing pavement footprints.

o Bus-only traffic signal at SR-190 left-turn access.

o 180-foot pedestrian bridge spanning the creek to move passengers safely toward Moonbeam

Lodge and ski lifts.

o Roadway drainage capture waterway and roadside treatment ditch before discharging into the creek.

B. Brighton Ski Resort Bus Stop

• Total Building Area: 10,320 SF (Two-Story Configuration).

• Integrated Second-Floor Facilities (1,968 SF / 19.07% of total area):

o UDOT Avalanche Crew Overnight Lodging: Two bedrooms with private full bathrooms (233 SF each).

o Resort Storage Facilities: 683 SF of full-height storage lockers replacing an existing resort structure scheduled for demolition.

o Vertical Core: Elevator and stair lobby (284 SF).

• Civil & Highway Engineering Scope:

o 3 UTA-standard sawtooth bus bays along a 1-way loop.

o Site impacts affect approximately 25,000 SF of existing resort parking area.

o Transit-only traffic signal and dedicated 20-foot wide parking lot access road.

o Structural buffer zone separating travel lanes from bus pullouts, along with electrical power pole and meter box relocations

Reference Documents: Please reference shared document 261027 BCC Arch & Aesthetics Program Updates & Optimization v8 and PIN_21400_BCC_EA_02D_Bus_Stop_Architecture_Report for additional information and programmatic details.

The intent IS for the A&E team to focus primarily on the station buildings, passenger areas, and associated architectural and engineering services, while roadway access, bus circulation, and broader transportation infrastructure remain with HDR/WSP/UDOT. And based on that division of responsibility, the proposing prime should include civil associated with the buildings and roadway within the project site boundaries; however, transportation engineering is not required on its team. The RFP will provide directions. WSP or anyone from their team participating on the selection committee has not been discussed, and is not anticipated

DFCM Form 3c 5

Coordination with USDA Forest Service to help UDOT address the SF-299 special use permit conditions and providing the architectural and engineering plans. An initial permit for the two bus stations in Big Cottonwood has been submitted and then the permit will be an amendment to the design requirements. There is also a potential that an authorization for a Snowbird station is received by UDOT and will be included as an additional component of the project to serve Little Cottonwood Canyon.

This solicitation offers DFCM/UDOT the ability to move forward with the selected design firm for professional services to complete a Snowbird Transit Station and potentially an Alta Transit Station.

Pre-Programming Services to be included, but not limited to the following in preparation for a program document:

Site Analysis

• Master Plan analysis

• ALTA & topographical survey of the site

• Geotechnical evaluation, percolation evaluation, and analysis of the site – two borings minimum to be within the building foot print

• Surrounding facility analysis and integration of design into existing ski resort architecture and design

• Comprehensive utility impact and connection fee analysis

• Bus parking requirements

• Existing landscape assessment

• Future landscape considerations

• Storm water retention and treatment.

• Fire water flow analysis

• Solitude bridge connection

Facility Analysis:

• Summary of spaces

• Individual space list

• Individual space information (one for each space including building support and core spaces)

• Function and use of space

• Spatial relationships

• Programmatic relationships

• Power requirements

• Lighting requirements

Water use requirements

• Mechanical / HVAC requirements – depending on the type of space

• Acoustical requirements

Project Development Requirements:

• Cost estimating (including a breakout for AV, telecommunications, and impact / connection fees

• Cost estimate for project soft costs – including FF&E

• A proposed schedule for all phases of the project

Deliverables:

Programming document

• Acknowledgments

• Table of contents

• Signature approval page

• Executive summary

• Program methodology/program format

DFCM Form 3c 6

• Introduction

• Site considerations

− Site plan – with proposed facility – to scale

• Space considerations/facility analysis

− Space summary list

DFCM VBS Programming & AE Design, updated 4.10.2023 6

− Individual space lists − Individual space diagrams with FF&E − Affinity and stacking diagrams − Building code analysis

• Design considerations − Architectural requirements − Engineering requirements − Special requirements

• Development considerations − Project FF&E schedules/costs − Project design and construction costs − Project development options − Project design and construction schedule − Architectural Renderings – two exterior views and two interior views − Case Studies

• Appendix − Topographical and ALTA survey with all utilities − Geotechnical survey − Water flow and use analysis/ fire flow analysis − Special FF&E reference material − Other related documents

Deliverable Formats:

• Draft and final document in electronic format

• Final document also in PDF with linked pages and files (four thumb drives)

• The survey and other CAD work shall be furnished and delivered in DWG and PDF format

Project Risk Factors:

• Site Conditions and constrained construction area

• Soil Conditions

• Weather Conditions and seasonal construction restrictions

• Traffic Flow/Interruptions and pedestrian traffic and safety

• Schedule – Substantial Completion by September 30, 2028.

• Brighton Facility Abatement and Demolition

• Potential Impact Fees

• Avalanche Risks

• Fire Flows and Water Storage capacity

• Stakeholder Engagement and Coordination with Multiple Ski Resorts and Forest Service

Project Requirements:

- DFCM Approved Fabricator List

- DFCM Design Management Documents

- DFCM Roofing Design Requirements https://dfcm.utah.gov/construction-management/building-official/inspections-and-testing/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/roofing-program/

DFCM Form 3c 7

- State of Utah High Performance Building Standard and all appendixes

- DFCM General Conditions https://dfcm.utah.gov/construction-management/high-performance-building-program/ https://dfcm.utah.gov/wp-content/uploads/General-Conditions-August-2020-Clean-rev-07122023.pdf#page=1

DFCM Form 3c 8

Solicitation Documents The solicitation documents consist of all documents listed below and referenced within this solicitation.

Solicitation Documents and Forms The following project specific documents and standard documents and forms can be accessed in the U3P procurement posting for this solicitation under ‘Supporting Documentation’:

Project specific documents:

- Request for Proposals Solicitation

- Programming Documents

Standard documents and forms:

- DFCM Performance References Form

- DFCM Termination or Debarment Form

DFCM Construction Management Standard Reference Documents All DFCM standard documents referenced in this solicitation can be accessed by visiting the DFCM Construction Management – Standard Documents page of the DFCM website.

DFCM General Conditions The DFCM General Conditions (“General Conditions”) and all Supplemental General Conditions (“also referred to as General Conditions”) are available on the DFCM Construction Management – Standard Documents page of the DFCM website and made part of this solicitation by reference.

https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ http://www.dfcm.utah.gov/

DFCM Form 3c 9

Procurement Process This solicitation is a Request for Proposals in which the intent of the Selection Committee is to develop a short list of Consultants based on the information provided in their proposals who will be invited to interview. Only Consultants short listed by the Selection Committee will be invited to interview..

Individual Consultants or alliances between two or more Consultants are allowed to form a team. However, one Consultant must be declared as the lead Consultant representing the team. If the Consultant team is short listed, the State will only enter into a contract with the lead Consultant. The lead Consultant must be licensed by the State of Utah and comply with and require all of its Subconsultants to comply with the license laws as required by the State of Utah.

1. Mandatory Meeting A mandatory meeting will be held on the date and time and at the location specified on the Solicitation Schedule. All prime Consultants wishing to propose on this project must attend and sign in. Consultants not in attendance at this meeting are ineligible to propose on this project. Subconsultants and suppliers are invited to attend this meeting, but it is not mandatory.

During the mandatory meeting, a presentation will be made describing the project and overall scope of work. Interested Consultants may ask questions and request clarification about the project and the procurement process.

2. Requests for Information, Questions and Addendum All project related requests for information, clarifications, and questions must be submitted to DFCM via the U3P website no later than the time and date specified on the Solicitation Schedule. An addendum in response will be posted on the U3P website no later than the time and date specified on the Solicitation Schedule. All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Consultant’s proposal.

3. Proposal Documents Deadline All proposals must be submitted through the U3P website no later than the time and date specified on the Solicitation Schedule. Late proposals will not be accepted.

Consultants attempting to submit a proposal through U3P website after the proposal deadline has passed will not be successful and therefore not consideration for award of this project. It is the sole responsibility of the Consultant to confirm their proposal is successfully submitted into U3P prior to the proposal deadline. Technical questions related to U3P should be directed to u3padmin@utah.gov.

4. Proposal Requirements for Business Confidential Information A Consultant wishing to claim that information in a proposal is 1) a "trade secret" as that term is defined in Utah Code 63G-2-305; or 2) protected commercial information; or 3) non-individual financial information, shall submit with the proposal:

a) the Claim of Business Confidentiality Form, which can be found on the DFCM website - Construction Management - Standard Documents page, and a concise statement of the reasons supporting the claim for business confidentiality on the Claim of Business Confidentiality Form; and

b) in addition to the Consultant's unredacted proposal, a copy of the Consultant's proposal with the confidential business information redacted.

Provided that a Consultant complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Consultant's proposal under 63G-2-204, DFCM will provide the requestor with a copy of the Consultant's redacted proposal. Provided that a Consultant complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Consultant's proposal under Utah Code 63G-2-204, DFCM will not provide the requestor with a copy of the Consultant's unredacted proposal without notification to the Consultant as provided in Utah Code 63G-6a-309 and then only as provided in Utah Code 63G-2-309.

Failure to provide a Claim of Business Confidentiality Form or redacted proposal with the proposal shall result in the Consultant's proposal being classified as an unprotected public record. In the event proposal documents are GRAMA https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov

DFCM Form 3c 10 requested, DFCM will not contact Consultants to provide a second opportunity to submit a redacted proposal. If the Consultant has chosen not to submit a redacted version of their proposal with their non-redacted proposal, the non-redacted version will be released as required by law.

Pricing may not be classified as business confidential and will be considered public information. An entire proposal may not be designated as "PROTECTED", "CONFIDENTIAL" or "PROPRIETARY".

5. The Selection Committee The Selection Committee may be composed of individuals from DFCM, the User Agency/Institution, and representatives from the design or construction disciplines. The Selection Committee is responsible for the following, as the events apply to the solicitation:

- Evaluating and scoring proposal documents

- Short listing Contractors and Consultants

- Interviewing and scoring or ranking Contractors and Consultants for selection of the awarded Contractor or

Consultant

To maintain the fair and equitable treatment of everyone, Consultants shall not unduly contact or offer gifts or gratuities to DFCM employees, State of Utah Agency/Institution employees, Selection Committee members or any others involved with this project to influence the selection process or in a manner that gives the appearance of influencing the selection process. This prohibition applies before the solicitation is issued and extends through the award of a contract. Failure to comply with this requirement may result in a disqualification in the selection process. Consultants should be aware that Selection Committee members will be required to certify that they have not been contacted by any Consultants to influence the selection process.

The Selection Committee members for this project are:

- Clint Bunnell, DFCM

- Devin Weder, UDOT

- TBD

6. Short Listing and Interviews DFCM intends to conduct interviews with all responsive and responsible Consultants. In the event that more than four Consultants submit proposals meeting all solicitation requirements, DFCM may convene the Selection Committee to develop a short list of Consultants, at their discretion, who will be invited to interview for the award of the Contract.

The purpose of the interview is to allow the Consultants to elaborate upon the information provided in their proposals.

Interviews also provide an opportunity for the Selection Committee to seek clarification of the Consultants proposal. The interview presentation format is at the discretion of the Consultant.

During the interviews, the Selection Committee will expect to see, at a minimum, the proposed project principle/ executive. The project principle/executive is the Consultant’s representative who has overall project authority, will attend all project meetings, and who is authorized by the Consultant to negotiate and sign all change orders, if necessary. Unless otherwise noted, the attendance of subconsultants at the interviews is at the discretion of the Consultant.

Interviews will be held on the date specified in the Solicitation Schedule. Details regarding interview times and location will be provided after proposals are reviewed by the Selection Committee.

7. Fee Negotiation and Contract Following selection of a Consultant by the Selection Committee, and prior to the award of the Contract, DFCM will negotiate the final Contract fee with the highest scoring Consultant. Should the DFCM be unable to agree to a satisfactory fee with the Consultant that DFCM determines to be fair and reasonable to the State, discussions with that Consultant shall be formally terminated. Negotiations will then be entered into with the second highest scoring Consultant.

DFCM Form 3c 11

At the conclusion of negotiations, DFCM will only enter into a Professional Services Contract with the selected Consultant. After satisfactory completion of the programming, DFCM may award the Design Contract to the programming Consultant.

8. Withdrawal of Proposals Consultants may withdraw their proposals by written request to dfcm_vbs@utah.gov up until the Award Notification is issued.

9. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to reject any or all proposals or to waive any formality or technicality in any proposal in the best interest of the State.

10. Licensure The Consultant shall comply with and require all subconsultants to comply with the license laws as required by the State of Utah.

11. Financial Responsibility of Consultants, Subconsultants, and Sub-Subconsultants Consultants shall respond promptly to any inquiry by the DFCM to any concern of financial responsibility of the Consultant, subconsultant, or sub-subconsultant.

DFCM Form 3c 12

Selection Criteria and Additional Requirements The following selection criteria will be used in evaluating each proposal. Each criterion is assigned a point value and weighed accordingly. The Selection Committee will consider all selection criteria in performing a comprehensive evaluation of the proposals. DFCM intends to enter into a Contract with the Prime Consultant providing the best value to the State as determined by the Selection Committee and according to the selection criteria.

Selection Criteria Points Summary Statement of Qualifications 100

Management Plan 100 Past Performance References 50

Total Possible Points 250

A. Statement of Qualifications | 100 Points The Statement of Qualifications describes the experience and qualifications of the Consultant, and the project team members identified in the proposal. Include sufficient information in the Statement of Qualifications addressing each of the following selection criteria:

30 points | Project Specific Team Experience: Describe the overall specific experience of the project team in relation to projects of similar scope and size and complexity.

40 points | Project Manager Experience: Describe their experience on relevant past projects, years of experience with current firm, and years of experience in general. Project manager to specifically speak to and provide statements in response to the project management approach. Outline with quotations.

30 points | Design Architect Experience: Describe the experience of relevant past projects, their years of experience with the current firm, and years of experience in general. Project manager to specifically speak to and provide statements in response to the project management approach. Outline with quotations.

B. Management Plan | 100 Points The Management Plan describes how the project will be managed. Include sufficient information about the proposed Management Plan addressing each of the following selection criteria:

10 points | Preconstruction Services: Does the team have a plan in place to provide the required deliverables, adequate plan reviews and provide the needed quality control? How do you lead the conversations so that wish lists are clearly defined vs needs? How do you gather the right information to present in the program to ensure it is thorough and complete?

25 points | Scope, Budget, and Schedule Control Plan: Was the scope, budget, and schedule control plan clearly defined, and will it work for this project? How will you ensure that material selection, procurement, and decisions reflect the needs vs wants and are achievable given the current economic conditions to meet the schedule and scope of the project while staying in budget?

20 points | Project Communication, Change Control, and Closeout Plan: Show how the team will identify and communicate with the Stakeholders (Owner, User and Contractor). How will expectations be met and what happens if there are differing opinions? How do you help facilitate effective team dynamics when issues arise within the plans, specifications, or with team members?

20 points | Subconsultant Management Plan: Show how sub-consultants will be selected and managed. How will you ensure the quality of their work and hold them accountable through the design and construction process to limit change orders in errors and omissions?

25 points | Risk Identification, Mitigation Plan and Value-Added Ideas: Has the team demonstrated an understanding of the project through identification of risks and have they provided a detailed mitigation plan and value-added ideas? How do you develop a space utilization plan that is versatile for future growth and changes? How do you mitigate economic risk of inflation, procurement issues, labor shortages within the industry, in particular during the programming, design, and construction phase?

DFCM Form 3c 13

C. Past Performance References | 50 Points DFCM Performance Ratings DFCM rates the performance of each Contractor on a scale of 1 (low) to 5 (high). Ratings for completed DFCM projects over the past five years will be averaged and used in the selection scoring matrix.

It is the Contractor’s responsibility to confirm and review for accuracy their DFCM performance ratings prior to the proposal deadline. Changes made to DFCM ratings resulting from discrepancies found after the proposal deadline will be reflected in future selections.

DFCM performance ratings are available for review upon request by contacting the DFCM VBS Coordinator via email at dfcm_vbs@utah.gov.

Non-DFCM Performance References If a Contractor does not have a minimum of three active DFCM performance ratings, they are required to submit references for non-DFCM projects of comparable type, scope, size, and completed within the past five years that will supplement any of the Contractor’s DFCM performance ratings. All references must be for projects in which the Contractor was the prime Contractor.

Complete and accurate information for non-DFCM references must be provided on the DFCM Performance References Form. The form requires a minimum of five references. Incomplete reference information or the inability for DFCM to acquire a rating from a provided reference may result in the Contractor being disqualification from the selection process.

How does DFCM rate non-DFCM projects?

To obtain a minimum of three collective performance ratings for each Contractor, references provided for non- DFCM projects will be contacted at random and asked a series of predetermined questions. The reference will be asked to rate the Contractor on a scale of 1 (low) to 5 (high) for each question. The ratings will be averaged and result in a performance rating for the corresponding project. DFCM will only contact references until a collective total of three performance ratings for non-DFCM and DFCM projects are obtained. The three performance ratings will be averaged and used in the selection scoring matrix. Contractors that fail to meet this requirement or a minimum of three collective ratings may be disqualified from the selection process.

Additional Requirements The following documents are not part of the selection criteria but are requirements that, if not met, may disqualify the Consultant from the selection process or award of the Contract if not submitted.

D. DFCM Termination or Debarment Form The Consultant must sign and submit the provided DFCM Termination or Debarment Form certifying that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any government agency. This form also certifies that neither they nor their principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If the Consultant cannot certify these two statements, the form provides a section for a written explanation of the circumstances to be provided for review by DFCM. Although this form is not part of the selection criteria, it is a required proposal document. Proposals submitted without this form may lead to Consultant disqualification.

E. Health Insurance Statement of Compliance Form (applicable to the awarded Consultant only) The Health Insurance Statement of Compliance Form applies to: (i) a prime Contractor (and design professional) if the prime contract (or design professional contract) is in the aggregate amount of $2,000,000 or greater; and

(ii) applies to a subcontractor (and subconsultant of design professional) if the subcontract is in the aggregate amount of $1,000,000 or greater. For benchmark information, please visit Health Insurance Statement of Compliance Benchmark Information.

If applicable to this project, the awarded Contractor must submit the Health Insurance Statement of Compliance Form to DFCM via email at dfcmcontracts@utah.gov before the Construction Contract Notice to Proceed will be mailto:dfcm_vbs@utah.gov http://www.health.utah.gov/chip/PDF/2016Benchmark.pdf http://www.health.utah.gov/chip/PDF/2016Benchmark.pdf mailto:dfcmcontracts@utah.gov

DFCM Form 3c 14 issued. The form can be found on the DFCM website – Construction Management - Standard Documents page and is also posted in U3P.

DFCM Form 3c 15

Proposal Documents The proposal documents consist of all requirements in the sections listed below. Proposals must address all selection criteria detailed in the Selection Criteria section of this solicitation.

Proposals exceeding the total page limit, the section page limits, or not following the formatting requirements may be considered non-responsive and may not be evaluated. Do not include any additional pages such as section dividers or blank pages.

Please note: U3P has a 1 GB size limit for any individual upload.

Proposals shall be organized as follows: Section Page Limits

Section One: Cover Page. Include the project name and project number as well as the prime Contractor’s name. The cover page may have a picture on it with a brief description. The cover page must include the name of the Contractor’s primary contact for this project, phone number, address, and email.

Section Two: Letter of introduction. 1

Section Three: Organizational chart, including team member roles and responsibilities. Resumes are required.

20 Statement of Qualifications. Address all items listed in the ‘Statement of Qualifications’ section of the Selection Criteria.

Management Plan. Address all items listed in the ‘Management Plan’ section of the Selection Criteria.

Section Four: Project Schedule. Indicate critical dates and other information in sufficient detail for the Selection Committee to determine if the time frames are reasonable.

Section Five: Proposal Summary Page(s). Include in these page(s) a summation of Section Three, above.

Contractor may utilize an 11x17 size page(s).

Total Page Limit for Sections 1 - 5: 26 Proposal documents listed in Sections 1 – 5 above must be combined and uploaded as one PDF document.

Hyperlinks to additional pages and external sources are not allowed and will not be assessed as part of the proposal.

DFCM Termination or Debarment Form:

The DFCM Termination or Debarment Form shall be uploaded independent of Sections 1

– 5 and the DFCM Past Performance References Form.

DFCM Past Performance References Form:

The DFCM Past Performance References Form shall be uploaded independent of Sections 1 – 5 and the DFCM Termination or Debarment Form.

Only required if Contractor does not have three or more past performance ratings on record for DFCM projects. Contact dfcm_vbs@utah.gov to verify.

Proposal Document Formatting Requirements:

Font Size: 12 minimum Page Size: 8.5 x 11, margins no smaller than 0.5” (excludes Project Schedule)

Proposal Documents