5-06 - BD25-00028772 - Jet A Fuel Pre-Bid Presentation.pptx
PPTX presentation 4 MB Posted
- Attached to
- Jet A Fuel
- Solicitation number
- BD25-00028772
- Issued by
- Dallas County, Dallas City, Texas
About this file
This document is a pre-bid meeting presentation for a Jet A Fuel Request for Bid (RFB) issued by the Dallas Police Department's Office of Procurement Services. The solicitation (BD25-00028772) seeks to establish a five-year Indefinite Delivery/Indefinite Quantity (ID/IQ) service price agreement for Jet A Fuel without prist, to be ordered on an as-needed basis. The pre-bid meeting was scheduled for Tuesday, September 23, 2025, at 2:00 PM CDT, with questions due by 2:00 PM on September 26, 2025, and bid submissions due by 1:00 PM on October 10, 2025.
The procurement process includes reviews by the Office of Risk Management and the Office of Business Development (OBD), with a local preference program that allows local firms to be considered for award if their bid is within 3% of the lowest bid for contracts over $500,000 or 5% for contracts under $500,000. All submissions and communications will be processed through the Euna Procurement Portal (formerly Bonfire), with potential suppliers required to maintain updated profile information. The evaluation will focus on selecting the lowest responsive and responsible bidder, with the ultimate contract award subject to City Council approval.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-02 - Standard form -with insurance, no Bonding.pdf | ||
| 6-01 - Specifications Rev..pdf | ||
| 2-03- Insurance Requirement.pdf | ||
| 4-05 -Vendor List.xlsx | XLSX spreadsheet | |
| 3-04 - OPS-FRM-640 -Team Make-Up and Local Workforce Form.xlsx | XLSX spreadsheet |
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Text version
PRE-BID MEETING
Tuesday 09, 23, 2025 @ 02:00 P.M. CDT Solicitation No. BD25-00028772 Title: Jet A Fuel
Request For Bid (RFB)
Please sign in and leave your business card
INTRODUCTIONS
Office of Procurement Services Gwagee-Amos Gwagee III, Sr. Procurement Specialist
Dallas Police Department (DPD) Melissa Hale – Senior Contract Compliance Administrator
Pre-BID meeting
This is your opportunity to review the solicitation process and ask the Department questions.
During this meeting, please write down any questions you ask and submit through Euna Procurement Portal/Bonfire.
Following this meeting, all communications will be with the Procurement Specialist only through Euna Procurement Portal/Bonfire.
Procurement process
| RFB | RFCSP | RFQ/RFP | RFP only | ||
| Timeline (approx.) | 3 months | 6 months | 6-9 months | 6-9 months | |
| When to use | Straightforward goods | ||||
| (i.e. power tools, janitorial supplies, etc.) | Insurance, technology, general services | Certain professional services (architects, bond counsel) | Revenue contracts; contracts that do not require a competitive process | ||
| Evaluation | Lowest Responsive & Responsible Bidder | Most Advantageous Proposer | Most Qualified Proposer | Most Advantageous Proposer | |
| Negotiations | Not Allowed | Allowed | Allowed | Allowed |
Procurement process
Buyer review, including insurance by Office of Risk Management (ORM) and MWBE (OBD) review 1-3 weeks
Solicitation advertisement (pre-proposal meeting; written questions and answers) 4-6 weeks
Evaluation, including supplier presentations 2-4 weeks
Negotiations and formal contract preparation (CAO); Supplier shall sign contract before it is presented to Council 4-6 weeks
Council Agenda Process (Agenda Office) & Approval; OBD discusses minority participation goals with recommended Suppliers 4-8 weeks
Fully execute contract with stamped resolution from City Secretary’s Office (CSO) and enter information into City’s financial system 1-3 weeks
ONLINE SOLICITATION PORTAL
The City migrated to Bonfire now renamed Euna Procurement as of March 1, 2019. Please submit all proposals, questions, and correspondence through the online solicitation portal.
Please check Euna Procurement/Bonfire often.
Please ensure your Euna Procurement/Bonfire profile contact information is up-to-date.
Supplier names should be consistent with State registration.
Jet A Fuel
SOLICITATIONS & QUESTIONS
QUESTIONS DUE DATE
2:00 PM on 09/26/2025
SOLICITATION SUBMISSION DUE DATE
01:00 PM on 10/10/2025 Submissions may be updated, until the submission due date and time.
Please review and complete all required forms in Bonfire.
Other forms may be requested by City staff.
Start submission early and please submit before the due date.
PROJECT CONSIDERATIONS & REQUIREMENTS
Updated General Terms & Conditions Living Wage Affidavit Local Preference Insurance Requirement Etc.
Local preference program
The City’s Local Preference Program values the participation of companies who have their principal place of business in the City of Dallas and who hire City of Dallas residents.
Request for Bids A local firm whose bid is within the following percentages may be considered for award over the lowest bidder (City Council ultimately decides):
3% of the lowest bid for a contract valued at greater than $500,000 for goods.
5% of the lowest bid for a contract valued at less than $500,000 for goods or services.
5% of the lowest bid for a contract valued at less than $100,000 for construction services.
QUESTIONS
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