5-01 - RFQ 2026-016 Municipal Court Prosecutor.pdf

REQUEST FOR QUALIFICATIONS

Reference Number: RFQ 2026-016

Project Title: Municipal Court Prosecutor Services

ANTICIPATED SCHEDULE

RFQ Issue Date February 28, 2026

RFQ Publication Dates February 28, 2026

March 7, 2026

Deadline for Questions March 11, 2026 @ 5:00 PM

Statement of Qualifications (SOQs) Due March 19, 2026 @ 2:00 PM

Projected Interviews (if applicable) Week of March 23, 2026

Recommendation to City Council (tentative) April 20, 2026

Important Information The City of Burleson will receive sealed statements of qualifications (SOQ) for the services specified until the deadline indicated above. SOQ will only be received electronically through the City’s e-procurement system, Euna Solutions, formerly Bonfire, at https://burlesontx.bonfirehub.com (registration required). Extensions will not be granted. Late submittals will not be accepted.

Questions and requests for additional information should be made in writing and no later than the questions deadline above and shall be directed to the Purchasing Agent via https://burlesontx.bonfirehub.com.

Any interpretations, corrections, clarifications, or changes to this Request for SOQ or specifications will be issued via addendum. Addenda will be posted at https://burlesontx.bonfirehub.com. It is the responsibility of the

Proposer to monitor the Bonfire website for addenda. Proposers shall acknowledge receipt of each addendum by submitting a signed copy with their proposal. Oral explanations will not be binding.

The City of Burleson reserves the right to reject any proposal in its sole discretion, for any reason and for no reason, and to waive defects in proposals. No officer or employee of the City of Burleson shall have financial interest, direct or indirect, in this or any contract with the City of Burleson. Minority and small business vendors are encouraged to submit bids/proposals on applicable City solicitations.

https://burlesontx.bonfirehub.com/ https://burlesontx.bonfirehub.com/ https://burlesontx.bonfirehub.com/

TABLE OF CONTENTS

Request for Qualifications

1. Introduction

2. Definitions

3. General Information

4. RFQ Withdrawals and/or Amendments

5. SOQ Submittal Requirements

6. SOQ Evaluation and Contract Award

Appendix A – Scope of Services

1. Scope of Services Descriptions ……………………………… A-1

Appendix B –Statement of Qualifications

1. Cover Page for Online Submittals ………………………….… B-1

2. Required Information …………………………………...…... B-2-5

Appendix C – Standard Terms & Conditions

1. Contract Terms & Conditions ………………………………………….C-1

City of Burleson RFQ 2026-016

Municipal Court Prosecutor

1. Introduction

A. Project Overview:

The City of Burleson, Texas (“City”) is accepting Statements of Qualifications (SOQs) from law firms/private attorney practices for a qualified individual or firm to provide Municipal Court

Prosecutor services. The selected firm or individual is expected to begin in Spring 2026.

The City of Burleson is located in both Johnson and Tarrant Counties and serves a population of approximately 50,000 residents. The City operates under a council-manager form of government.

The Municipal Prosecutor represents the State of Texas in the prosecution of Class C misdemeanor offenses and other matters within the jurisdiction of the Burleson Municipal Court and performs related prosecutorial duties as required by state law and City ordinance.

The selected firm or individual must possess a Juris Doctor degree from an accredited law school, be licensed to practice law in the State of Texas, and be a member in good standing with the State Bar of Texas. The attorney or firm must have a minimum of ten (10) years of experience practicing law and at least five (5) years of experience handling cases in Texas municipal courts, either as a municipal prosecutor or as a defense attorney.

The City requests that one (1) attorney be designated as the primary point of contact for coordination with Municipal Court, including the Presiding Judge and court staff, as well as for communication with City administration. The contract shall be administered by the City through its Legal Services division, and the designated attorney shall coordinate with the Deputy City

Attorney (or designee) regarding contractual matters, performance concerns, and policy-related issues.

2. Definitions

Statement of Qualifications (SOQ):

The signed and executed submittal of the entirety of Appendix B – Proposal.

Proposer:

The Proposer and the Proposer’s designated contact signing the first page of the SOQ.

City of Burleson (“City”):

The City of Burleson, Texas.

Project:

The name of this Request for Qualifications as identified on the cover sheet and first page of Appendix

A – Scope of Services.

Purchasing Agent:

The City of Burleson Purchasing Agent is Jennifer Swim.

Phone: (817) 426-9602

E-Mail: purchasing@burlesontx.com

Request for Qualifications (RFQ):

The entirety of this document, including all Appendices and Addenda.

mailto:purchasing@burlesontx.com

3. General Information

A. Professional Service:

This solicitation is issued pursuant to Texas Government Code Chapter 2254, the Professional Services

Procurement Act, and seeks professional legal services as defined under Section 2254.002.

B. No Price Information:

The selection of a proposer under this RFQ shall be in accordance with Chapter 2254 of the Texas

Government Code. Do not include any price information within the submission. Submissions containing price information will be automatically disqualified.

C. Public Inspection of SOQ:

The City strictly adheres to the Texas Public Information Act (Texas Government Code Chapter

552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of

RFQ information. SOQ are not available for public inspection until after the contract award. If the

Proposer has notified the City, in writing, that the SOQ contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City’s failure to take any such reasonable steps, even if the City is negligent in failing to do so.

D. Notification of Errors or Omissions:

Proposers shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFQ. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

E. Anti-Boycotting Provisions:

Vendor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

i. Pursuant to Section 2271.002 of the Texas Government Code, Proposer certifies that either (i) it meets an exemption criterion under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the Agreement. Proposer acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

ii. Pursuant to SB 252, 85th Texas Legislature, Proposer agrees per SB 252 Proposer shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Burleson.

iii. Pursuant to SB 13, 87th Texas Legislature, Proposer certifies that either (i) it meets an exemption criterion under SB 13, 87th Texas Legislature; or (ii) it does not boycott energy companies, as defined in Section 1 of SB 13, 87th Texas Legislature, and will not boycott energy companies during the term of the Agreement. Proposer acknowledges this

Agreement may be terminated and payment withheld if this certification is inaccurate.

iv. Pursuant to SB 19, 87th Texas Legislature, Proposer certifies that either (i) it meets an exemption criterion under SB 19, 87th Texas Legislature; or (ii) it does not discriminate against a firearm entity or firearm trade association, as defined in Section 1 of SB 19, 87th

Texas Legislature, and will not discriminate against a firearm entity or firearm trade association during the term of the Agreement. Proposer acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

v. Pursuant to SB 2116, 87th Texas Legislature, Proposer agrees per SB 2116 it is not owned by or the majority of its stock or other ownership interest is held or controlled by i) individuals who are citizens of China, Iran, North Korea, Russia, or a designated country as defined by Texas Government Code § 2275.0101; or ii) a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country;

nor is it headquartered in China, Iran, North Korea, Russia, or a designated country

4. RFQ Withdrawals and/or Amendments

A. RFQ Withdrawal:

The City reserves the right to withdraw this RFQ in its sole discretion, for any reason or for no reason.

B. RFQ Amendments:

The City reserves the right to amend any aspect of this RFQ by formal written addendum prior to the

Proposal submittal deadline and will endeavor to notify all potential Proposers, but failure to notify shall impose no obligation or liability on the City.

5. SOQ Submittal Requirements

A. Submittal Packet – Required Content:

All SOQ must be submitted electronically. The Proposer must visit https://burlesontx.bonfirehub.com/login and register. Once registered for this complimentary service, the Proposer may submit SOQ documents electronically by selecting the appropriate SOQ identification.

Each Statement of Qualifications shall include, at a minimum, the following:

• Completed Appendix B Cover Page & Proposer Authorization

• Narrative demonstrating compliance with all Minimum Requirements

• Narrative addressing each Evaluation Criterion identified in Appendix B

• Identification of the primary attorney proposed for assignment, including resume

• Three (3) references as specified in Appendix B

• Completed statutory certification forms (Conflict of Interest Questionnaire, Form 1295, W-9, etc.)

B. Submittal Deadline:

It is the Proposer’s responsibility to have the SOQ Documents correctly electronically submitted by the submittal deadline. No extensions will be granted and no late submissions will be accepted.

C. SOQ Received Late:

Proposers are encouraged to submit their SOQ as soon as possible. The time and date of receipt as recorded within the Bonfire electronic system shall be the official time of receipt. The City is not responsible for late submission regardless of the reason. Late SOQ will not be considered under any circumstances.

D. Alterations or Withdrawals of SOQ Document:

Any submitted SOQ may be withdrawn or a revised SOQ substituted prior to the submittal deadline.

SOQ documents cannot be altered, amended or withdrawn by the Proposer after the submittal https://burlesontx.bonfirehub.com/login deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the

Purchasing Agent.

6. SOQ Evaluation and Contract Award

A. SOQ Evaluation:

The City will evaluate all Statements of Qualifications (SOQs) to determine which proposers are reasonably qualified for award of the contract. Evaluation will be conducted in accordance with the requirements of this RFQ, and the City reserves the right to determine which SOQ is most advantageous to the City.

During the evaluation process, the City may request additional information or clarification from respondents and may allow the correction of errors or omissions when doing so is in the City’s best interest. At the City’s discretion, firms submitting SOQs may be requested to participate in oral presentations or interviews as part of the evaluation process.

The City of Burleson reserves the right to retain all SOQs submitted and to use any ideas contained therein, whether or not the SOQ is selected. Submission of a SOQ constitutes acceptance of the conditions and requirements contained in this Request for Statements of Qualifications unless clearly and specifically noted in the SOQ and subsequently confirmed in a contract executed between the

City and the selected firm.

B. Evaluation

Individuals/Firms meeting the minimum requirements outlined in this RFQ will have their Statements of Qualifications evaluated for technical quality. Detailed scoring will be conducted in accordance with the evaluation criteria and weighted values listed below in order of importance to the City, and further explained in Appendix B.

The City may shortlist the highest-ranked firms and, at its discretion, conduct interviews to further evaluate qualifications.

Emphasis Criteria

40 Experience Working in Texas Municipal Courts

30 Qualifications & Courtroom Experience of Assigned Attorney

10 Approach to Case Management, Docket Administration, and Availability

20 References from Texas Municipal Clients

100 Total Points

+15 possible Interview (If conducted)

C. Negotiations

Proposers will be ranked in the City’s order of preference, and final contract negotiations will begin with the top-ranked Proposer. Should negotiations with the highest-ranked Proposer fail to yield a contract, or if the Proposer is unable to execute the contract, negotiations will be formally ended and may then commence with the second highest ranked Proposer, etc.

If an agreement can be reached, a formal written agreement, which will include insurance documentation will be drafted and such may require consideration by the City of Burleson City

Council. An agreement may not be finalized until the City Council takes formal action at an appropriately posted public meeting to approve said agreement.

D. Contract Award

Award of the contract shall be based on demonstrated competence and qualifications, and the City shall negotiate a fair and reasonable fee in accordance with Chapter 2254 of the Texas Government

Code.

E. Contract Term

The anticipated initial contract term is one (1) year, subject to annual appropriation, with the option for renewal upon mutual agreement.

F. Completeness:

If the SOQ is incomplete or otherwise fails to conform to the requirements of the RFQ, the City alone will determine whether the variance is so significant as to render the SOQ non-responsive, or whether the variance may be cured by the Proposer or waived by the City, such that the SOQ may be considered for award.

G. Ambiguity:

Any ambiguity in the SOQ as a result of omission, error, lack of clarity or non-compliance by the

Proposer with specifications, instructions and all conditions shall be construed in the favor of the City.

In the event of a conflict between these standard RFQ requirements and details provided in Appendix

A – Scope of Services or Appendix B – SOQ, the Appendices shall prevail.

H. Additional Information:

The City may request any other information necessary to determine Proposer’s ability to meet the minimum standards required by this RFQ.

I. Terminate for Cause:

The occurrence of any one or more of the following events will justify termination of the contract by the City of Burleson for cause:

i. The successful Proposer fails to perform in accordance with the provisions of these specifications; or

ii. The successful Proposer violates any of the provisions of these specifications; or

iii. The successful Proposer disregards laws or regulations of any public body having jurisdiction; or

iv. The successful Proposer transfers, assigns, or conveys any or all of its obligations or duties under the contract to another party(ies) without written consent of the City.

v. If one or more of the events identified in subparagraphs H.i through H.iv occur, the City may terminate the contract by giving the successful Proposer seven (7) days written notice. In such case, the successful Proposer shall only be entitled to receive payment for goods and services provided before the effective date of termination. The successful Proposer shall not receive any payment on account of loss of anticipated profits or revenue or other economic loss resulting from such termination.

vi. When the contract has been terminated by the City, such termination shall not affect any rights or remedies of the City then existing or which may thereafter accrue.

J. Terminate for Convenience:

The City reserves the right to terminate this contract, in whole or in part, without cause and for its convenience, upon thirty (30) days' prior written notice to the Contractor. In the event of such termination, the Contractor shall be entitled to compensation for services satisfactorily performed up to the effective date of termination. No other costs or fees, including anticipatory profits, will be paid.

A-1

Appendix A – Scope of Services

A. Scope of Services Description

The City of Burleson intends to award a contract to a qualified firm or individual to provide

Municipal Court Prosecutor services pursuant to this RFQ.

The Prosecutor shall represent the State of Texas in the prosecution of all Class C misdemeanor offenses filed in the City of Burleson Municipal Court, including traffic offenses, penal code violations, and City ordinance violations.

The duties of the Prosecutor shall include, but are not limited to, the following:

• Prosecute all Class C misdemeanor cases filed in the City’s Municipal Court.

• Represent the City in all Municipal Court proceedings.

• Attend regular court sessions as well as any special settings or jury trial dates as scheduled.

• Review cases for legal sufficiency and determine appropriate disposition, including plea negotiations, deferred dispositions, and dismissals when warranted.

• Meet with defendants and/or defense counsel to discuss case resolution consistent with applicable law and prosecutorial discretion.

• Prepare and respond to discovery requests in accordance with applicable law.

• Conduct legal research related to municipal court matters and applicable City ordinances.

• Sign complaints, motions, and related prosecutorial documents as required.

• Maintain regular coordination with the Municipal Court Administrator, Police Department, and other City staff to promote efficient and effective case management.

• Utilize the City’s Municipal Court case management software and related systems as required in the performance of services.

• Be reasonably available to respond to inquiries from Municipal Court staff regarding pending cases and prosecutorial matters.

• Adhere to all applicable local, state, and federal laws, including the Texas Code of Criminal

Procedure and the Texas Disciplinary Rules of Professional Conduct.

The Prosecutor shall maintain professional standards of conduct and provide additional prosecutorial services reasonably necessary to support Municipal Court operations.

B-1

Appendix B – Statement of Qualifications

Submittal Checklist: (To determine validity of SOQ)

Appendix B (Pages B-1 through B-5) must be included in the SOQ

Conflict of Interest Questionnaire (Public files in Bonfire)

Form 1295 Certificate of Interested Party (Public files in Bonfire)

W9 (Public files in Bonfire)

All SOQ submitted to the City of Burleson shall include this page with the submitted SOQ.

RFQ Number: RFQ 2026-016

Project Title: MUNICIPAL COURT PROSECUTOR SERVICES

Submittal Deadline: March 19, 2026 @ 2:00 PM (CST)

Submit Electronically* to:

https://burlesontx.bonfirehub.com/login

* Requires email account login and password.

Proposer Information:

Proposer’s Legal Name:

Address:

City, State & Zip

Federal Employers

Identification Number #

Phone Number:

Fax Number:

E-Mail Address:

Proposer Authorization

I, the undersigned, have the authority to execute this SOQ in its entirety as submitted and enter into a contract on behalf of the Proposer.

Printed Name and Position of Authorized Representative:

Signature of Authorized Representative:

Signed this (day) of (month), (year) https://burlesontx.bonfirehub.com/login

B-2

Appendix B – SOQ (continued)

1. Minimum Requirements

To be considered responsive, the Proposer must demonstrate all of the following:

• The individual or firm is licensed to practice law in the State of Texas.

• The assigned attorney(s) is/are in good standing with the State Bar of Texas.

• The Proposer has a minimum of ten (10) years of experience practicing law and at least five (5) years of experience handling cases in Texas municipal courts, either as a municipal prosecutor or as a defense attorney.

• The Proposer affirms that no conflicts of interest exist that would impair the ability to represent the

State of Texas or the City of Burleson in Municipal Court proceedings.

• Failure to meet any minimum qualification may result in rejection of the SOQ

2. Evaluation Criteria

Statements of Qualifications will be evaluated and ranked based on demonstrated competence and qualifications in accordance with the Texas Professional Services Procurement Act (Texas Government

Code Chapter 2254). Price will not be considered in the evaluation of qualifications.

A. Experience Working In Texas Municipal Court Cases – 40 Points

This criterion evaluates the Proposer’s overall experience providing municipal prosecutorial services. Proposers should address:

• Total years providing municipal prosecution services

• Number and size of municipalities served

• Volume and type of cases handled annually

• Experience managing comparable docket sizes

• Experience handling jury trials in municipal court

B. Qualifications & Courtroom Experience of Assigned Attorney – 30 Points

Proposers shall identify the primary attorney proposed for assignment and provide:

• Education and Texas licensure status

• Years of prosecutorial experience of the assigned attorney

• Specific courtroom experience of the assigned attorney

• Experience in plea negotiations and case disposition

• Demonstrated knowledge of the Texas Code of Criminal Procedure

B-3

C. Approach to Case Management & Docket Administration & Availability – 10 Points

Proposers should demonstrate their approach to providing efficient and effective prosecutorial services, including:

• Coordination with court staff and law enforcement

• Case review and disposition processes

• Approach to discovery compliance

• Availability and responsiveness

D. References from Texas Municipal Clients – 20 Points

Provide a minimum of three (3) references from Texas municipalities or governmental entities for which similar municipal prosecutorial services have been provided. Each reference must include:

• Entity name and approximate annual operating budget

• Primary contact name, title, phone number, and email

• Description of services provided

• Length of engagement

Preference may be given to references from municipalities of similar size and docket volume to the City of Burleson.

E. Interviews (+ 15 points)

At the City’s discretion, interviews may be conducted with the highest-ranked firms. If interviews are conducted, up to 15 additional points may be awarded based on interview performance.

Reference # 1

Entity Name:

Population (if municipal): Primary Contact Name, Title:

Phone: Email:

Description of Services Provided & Length of Engagement:

B-4

Reference #2

Entity Name:

Approximate Annual Operating Budget: Primary Contact Name, Title:

Phone: Email:

Description of Services Provided & Length of Engagement:

Reference #3

Entity Name:

Approximate Annual Operating Budget: Primary Contact Name, Title:

Phone: Email:

Description of Services Provided & Length of Engagement:

3. Federal, State and/or Local Identification Information

A. Centralized Master Bidders List registration number: .

B. Prime contractor HUB / MWBE registration number: .

C. An individual Proposer acting as a sole proprietor must also enter the Proposer’s Social Security

Number: # - - .

4. Compliance with HB 89: Proposer agrees per HB 89 vendor shall not boycott Israel at any time while providing products or services to the City of Burleson.

[ ] Yes, we agree [ ] No, we do not agree

5. Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Burleson.

B-5

6. Compliance with SB 13: Proposer agrees per SB 13 vendor does not boycott energy companies as those terms are defined in the Texas Government Code § 809.001, and will not boycott energy companies during the term of any contract with the City of Burleson.

7. Compliance with SB 19: Proposer agrees per SB 19 vendor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in the Texas Government Code § 2274.001, and that vendor will not so discriminate during the term of any contract with the City of Burleson.

8. Compliance with SB 2116: Proposer agrees per SB 2116 it is not owned by or the majority of its stock or other ownership interest is held or controlled by i) individuals who are citizens of China, Iran, North Korea, Russia, or a designated country as defined by Texas Government Code § 2275.0101; or ii) a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of

China, Iran, North Korea, Russia, or a designated country; nor is it headquartered in China, Iran, North Korea, Russia, or a designated country.

C-1

Appendix C – Standard Terms & Conditions

1. CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER MAKES SPECIFIC

EXCEPTION IN THE SUBMITTED SOQ, ANY CONTRACT RESULTING FROM THIS RFQ WILL

CONTAIN THE TERMS AND CONDITIONS OUTLINED IN THE PROVIDED SAMPLE

PROFESSIONAL SERVICES AGREEMENT, WHICH PROPOSER HEREBY ACKNOWLEDGES,

AND TO WHICH PROPOSER AGREES BY SUBMITTING A SOQ.