4th QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman September Produce 2025
- Solicitation number
- 15B30225Q00000033
About this file
This document is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex in Coleman, Florida, detailing procurement requirements for the 4th quarter of 2025. The memo outlines four distinct delivery schedules for food service items, ranging from single shipments to weekly deliveries between July 1 and September 30, 2025, with specific requirements for delivery timing, temperature control, and product handling.
Key compliance requirements include palletized and wrapped deliveries, strict temperature controls for perishable and frozen items (34-40°F for non-frozen items, 0°F or below for frozen goods), and potential performance consequences for missed delivery windows or substandard products. The solicitation is a small business set-aside with competitive reverse auction bidding through Unison Marketplace, targeting NAICS code 311999 with a small business size standard of 700 employees. Vendors must submit bids online, adhere to specific delivery schedules, and meet stringent product specification standards, with the potential for performance issues to impact future contract awards.
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Other files
| File | Type | Posted |
|---|---|---|
| Produce specs.xlsx | XLSX spreadsheet | |
| 1198681_BuyDetails.pdf |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: April 23, 2025 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, July 1-15, 2025, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, July 1-15, 2025 and the second delivery, remainder of the order, must be delivered between the following dates August 1-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, July 1-15, 2025the second delivery, another one third of the order must be delivered between the following dates August 1-15, 2025, and the third delivery, the remainder of the order, must be delivered between the following dates, September 2-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning July 1, 2025 and ending with the last delivery no later than, Tuesday, September 30, 2025. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Friday, July 4, 2025 (Independence Day); Monday, September 1, 2025 (Labor Day).
This quarter (July1, 2025 – September 30, 2025) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .