Request for Proposal.doc

RFP No. 4-P124-P-00244-00

John M Patton Procurement Specialist 2 Financial Management and Procurement Services Procurement Department

Argonne National Laboratory

9700 South Cass Avenue, Bldg. 201

Lemont, IL 60439

Phone: (630)252-6356 E-Mail: jpatton@anl.gov

July 11, 2024 To All Offerors:

Subject:

Request for Proposal (RFP) No. 4-P124-P-00244-00 based on Argonne National Laboratory Statement of Work for Telecommunications Operations & Support Services, dated May 1, 2024.

Argonne National Laboratory (Argonne) under a prime contract with the U.S. Department of Energy (DOE), has the responsibility of obtaining the item(s) which are the subject of this Request for Proposal (RFP). You are invited to furnish a price proposal for meeting this requirement. Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with as indicated.

Enclosure No. 1:

Contract Articles and General Provisions applicable to any resultant contract. These include the following documents:

A.

Sample Contract.

B.

1. Appendix “A” Argonne Terms and Conditions for (For Commercial Items) ANL-71-COM, dated February 13, 2023 (For CLIN 0001 Work).

2. Appendix “A” Argonne Terms and Conditions (For Labor-Hour and Times and Materials Contracts) ANL-528, dated April 24, 2024 (For CLIN 0002 Work).

C.

Appendix "B", Argonne National Laboratory Statement of Work entitled, “Telecommunications Operations & Support Services”, dated May 1, 2024.

D.

Appendix "D-8-C", Intellectual Property Provisions, Commercial Supplies/Services Requiring Delivery of Data, dated December 12, 2023.

E.

Appendix “F”, Blanket Purchase Agreement Specific Assignment/Task, PD-117, dated October 1, 2006.

F.

Low Risk Work by Contractors on the Argonne Site, Supplemental Conditions, ANL-366L, dated September 1, 2023.

Enclosure No. 2:

Pre-Award Information and Booklet of Representations and Certifications, ANL-70B, dated June 6, 2022. (Complete and Return) Enclosure No. 3:

Pricing Schedule. (Complete and Return) Enclosure No. 4:

Instructions to Offerors, dated July 11, 2024.

Enclosure No. 5:

Evaluation Criteria, dated July 1, 2024.

Enclosure No. 6:

Organizational Conflicts of Interest Disclosure/Representation, ANL-548, dated June 1, 2011.

GENERAL INSTRUCTIONS

Your immediate requirement are to submit a technical and price proposal for performing the work set forth in the Statement of Work for Telecommunications Operations & Support Services, dated May 1, 2024, identified as Appendix “B” to the sample contract included under Enclosure No. 1 to the RFP. Your proposal should also respond to all the requirements contained in the Enclosures to the RFP, as well as the requirements described in the following paragraphs. Based upon your submission(s) and determination by this office for any subsequent award, a potential contract similar to that transmitted to you for information purposes may be transmitted to you.

For ease of evaluation of the proposals by the Laboratory, it is requested that your proposal be segregated into three (3) separate packages: (1) Technical Proposal, (2) Business/Management Proposal, and (3) Cost/Price Proposal, including all non-technical portions of your proposal. Detailed instructions for preparation of proposals are outlined in Enclosure No. 4, dated July 11, 2024. Enclosure No. 5 sets forth proposal evaluation criteria and their relative importance.

A.

General Terms and Conditions

Enclosure No. 1 represents the anticipated contractual vehicle, including standard terms, provisions, and scope of work. This enclosure was provided for your information and review. Unless notified during any subsequent negotiations, these documents will be included in any resultant agreement. Any request for deviation or waiver from terms or conditions provided herein must be addressed in writing with your response. Your request must specify the particular term or condition that you desire altered, changed, or deleted. Identify the basis of your request.

B.

Representations/Certifications

Enclosure No. 2 should be reviewed, completed, and returned with your price submission. Ensure that you have signed and dated the last page of the document. Additionally, ensure your firm has completed the Representations and Certifications on the System for Award Management (www.SAM.gov).

C.

Rights in Proposal Data

Offerors should indicate on the fore page, and all subsequent pages of their proposal, those sections, paragraphs, or areas which they consider to be proprietary or otherwise considered confidential (see enclosure entitled, "Representations and Certifications,"). Argonne National Laboratory assumes no liability for disclosure or use of unmarked data and may use or disclose such data for any purpose. Unless restricted, information submitted in response to this RFP and subsequently used for procurement purposes may become subject to public disclosure pursuant to the provisions of the "Freedom of Information Act."

D.

Organizational Conflict of Interest (OCI)

Enclosure No. 6 provides information relative to OCI. The representation must be signed by an officer of your organization. If the individual(s) performing the work is(are) an officer/director of your organization, separate certification must be signed by each such individual. The model contract contains language based on a "no-OCI" final determination by the Department of Energy. In addition to the certification(s), or disclosure requirements, if they apply, you must include with your proposal a list of work performed for the Department of Energy (DOE) and/or any DOE Facility for the last five years. Since the OCI process is quite lengthy, submission of this paperwork in advance of your proposal will facilitate the possibility for a timely award. Your cooperation would be appreciated.

E.

Cost/Pricing Data Enclosure No. 3 is a pricing format to be used when submitting your price estimates. Full disclosure on the development of each cost element is required. Instructions have been provided to assist you in costing preparations.

F.

Authorized Contracting Representatives and Key Personnel Proposals should identify the proposed key individual(s) performing the project, and the individual(s), (name, title, email address, and telephone number) who will represent the establishment in any ensuing negotiations.

G.

Submission, Modification, Revision, And Withdrawal Of Proposals (1) Proposals shall be submitted via email to jpatton@anl.gov and must include the solicitation number and the name of the offeror within the email subject line.

(2) The first page of the proposal must show--

(i) The solicitation number;

(ii) The name, address, telephone number, and any preferred primary contact email addresses of the Offeror; and (iii) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

(3) Late proposals and revisions.

Any proposal received at the office designated in the solicitation after the exact time specified for receipt of offers will not be considered unless it is received before the award is made and it is in the best interest of the Laboratory.

(4) Proposals submitted in response to this solicitation shall be in English and in U.S. dollars, unless otherwise permitted by the solicitation.

(5) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(6) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Laboratory Procurement Official.

H.

Correspondence Submissions, Communications, and Due Date

Your proposal shall be submitted as soon as possible, but no later than 5:00 P.M., local prevailing time, THUSDAY, AUGUST 8, 2024. E-mail your proposal to jpatton@anl.gov.

Your proposal should be effective for a period of one hundred twenty (120) days from the receipt of your proposal. All proposals shall be submitted by e-mail. The OCI submittal is critical and must be received as soon as possible.

All communications or questions of a contractual nature related to this RFP should be directed, in writing, to the email address provided above. All questions must be submitted as soon as possible, but no later than 5:00 P.M., local prevailing time THURSDAY, JULY 25, 2025. Technical questions will be forwarded by appropriate Argonne Procurement Personnel to cognizant Argonne Technical Personnel.

I.

Award Authority

The Laboratory reserves the right to accept or reject all proposals if that is determined to be in the best interest of the Laboratory. Award may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms. The proposed award is based on a continuing program requirement and the issuance of obligational authority from the Procurement Department of the Laboratory. Any subsequent award issued by the Laboratory shall be constituted in writing from authorized representatives of the Procurement Department of Argonne National Laboratory. No other representatives of the Laboratory are authorized to issue contracts or agreements or bind the Laboratory to any form of agreement or understanding. The Authorized Laboratory Procurement Official is the only individual who can legally commit the Laboratory to the expenditure of funds in connection with this proposed procurement.

J.

Proposal Preparation Cost

This Request for Proposal does not commit the Laboratory to pay any cost for the preparation and submission of a proposal.

K.

Options A total Proposal Amount is being requested as well as a breakout of the proposal into separate prices for Base year and Optional years as follows:

1. Base Year:

Base year work includes all labor and materials necessary to complete all work as delineated in the statement of work entitled, Telecommunications Operations and Support Services, dated May 1, 2024.

2. Option Year No. 1:

Optional year work includes all labor and materials necessary to complete all work as delineated in the statement of work entitled, Telecommunications Operations and Support Services, dated May 1, 2024.

3. Option Year No. 2:

Optional year work includes all labor and materials necessary to complete all work as delineated in the statement of work entitled, Telecommunications Operations and Support Services, dated May 1, 2024.

4. Option Year No. 3:

Optional year work includes all labor and materials necessary to complete all work as delineated in the statement of work entitled, Telecommunications Operations and Support Services, dated May 1, 2024.

5. Option Year No. 4:

Optional year work includes all labor and materials necessary to complete all work as delineated in the statement of work entitled, Telecommunications Operations and Support Services, dated May 1, 2024.

Evaluation of Options The Laboratory will evaluate cost proposals by adding the Optional Prices and Base Price. Evaluation of the Options does not obligate the Laboratory to exercise the Options.

All questions, comments, and correspondence should be directed to the undersigned at the email address specified above or telephone (630)252-6356.

Sincerely, Jack Patton Procurement Specialist 2 Procurement Department

JP/jp Enclosures

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