Memo to File.pdf
PDF 116 KB Posted
- Solicitation number
- 4MS0260
About this file
This is a Memo to File documenting the absence of competition for a lease extension within the Simplified Lease Acquisition Threshold (SLAT).
Lease number LMS60362, expiring October 31, 2026, requires a 120-month extension. The estimated net annual rent falls within SLAT limits, eliminating the requirement for full and open competition. The government encounters unexpected delays outside its control in acquiring replacement space, which is the primary rationale for the extension. The extension is justified on cost-based grounds, as lease extensions protect government occupancy rights when vacation by the expiration date is not feasible and avoid costs associated with holdover tenancies. The contracting approach recognizes that relocation costs cannot reasonably be recovered through full and open competition for a separate short-term lease covering this extension period. The agency's mission for the location requires a unique location that cannot be satisfied through alternative options. The document was prepared by the Leasing Specialist on September 8, 2026, and approved by the Leasing Contracting Officer on September 15, 2026. Project Number 4MS0260 is associated with this action, with supporting documentation located in the Acquisition Plan in the lease file. The decision to extend is supported by GSAR 570.405.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Memo to File
Project Number: 4MS0260
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LMS60362 occupied by located at will expire on October 31, 2026. It has been determined that the government requires an extension for 120 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is $ , which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Prepared By:
Date Leasing Specialist
Approved:
Date Leasing Contracting Officer
File details come from the government source that posted it. Updated .