4LA0306_1_Functional_and_Technical_Requirements_including_Agency_Special_Requirements_(TI_Allowance)_LCD_POR_12_3_2024 (2) (1).pdf

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Program of Requirements

Bureau of Safety and Environmental Enforcement (BSEE)

Lake Charles District

February 15, 2024

I. SPACE - The space will house 34 employees and shall be configured generally as follows:

[34 employees X 180sf = 6,120sf + 425sf (galley) + 120sf (LAN closet) + 100sf (lactation room), and 1,300sf (conference/training room) = 8,065sf]

Room Sq.Ft Flooring Partition Construction

Reception Area 225 carpet4 S/S3

(4)-120sf Offices 480 carpet4 S/S2,3

(1)-180sf Office 180 carpet4 S/S2,3

Open Office/Circulations – (29) 8x8 Workstations 4,450 carpet4 CH1

Galley 425 vinyl S/S2

LAN Room 120 vinyl6 S/S3,7

Boardroom 700 carpet4 S/S2,5

(2)-Team Rooms @ 300sf 600 carpet4 S/S2

General Storage 60 carpet4 CH1

Secured File Room 475 carpet4 S/S3

Workroom/Plotter 250 carpet4 CH1

Lactation Room 100 vinyl S/S2,3

Total Square Footage 8,065

NOTES:

1. Ceiling high partition; 9’ minimum.

2. Partition to be constructed to achieve a sound rating of STC 45.

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3. Partition shall be from deck to deck.

4. Carpet tile squares.

5. Fabric wrapped acoustical wall panels.

6. Static dissipative vinyl composition tile.

7. Fire rated wall.

II. Reception Area (225 sf) - Main entrance door to the Government's space shall be 36"w with aluminum frame containing tinted, tempered glazing in a mill finish aluminum frame. Main entrance door shall have non-removable hinge pins or hinges exposed within the Government's space. The door shall be equipped with a lever handle mortise lock with a deadbolt having a 1" throw, and a door closer. A cylindrical lockset is not acceptable. The door must also be equipped with a door enunciator with an on/off switch and volume control at receiver point, sounding at a location to be determined by the Government. Door from reception area to primary office area shall be constructed of solid core wood in metal frame with hinges exposed on the office side of the door, or have non-removable hinge pins, and equipped with a lever handle mortise lock having a deadbolt lock with a 1" throw. Cylindrical locksets are not acceptable. A door closer is required for the door leading from the reception area to the primary office area. The door will have a contact alarm and will have a security card access reader, to be installed by BSEE. A transaction window, 40"H X 29'W, equipped with 3/4" Lexgard MP750 glazing, pass-thru tray, natural voice transmission system, and a laminate-covered ledge is required. A buzzer/bell shall also be installed adjacent to the transaction window along with ringer mechanism, location to be determined later. Visitor line of sight should include receptionist area only and should not include views of other areas of the office.

III. Private Offices (4 @ 120sf each and 1 @ 180sf) – Partitions shall be deck to deck, insulated to achieve an STC rating of 45, and painted. Doors shall be solid core wood, stained, with painted hollow metal frames and shall have 16” W sidelights containing tempered, translucent glass. Key-way locksets shall be installed on doors. Floors shall be carpet tiles. Each office shall have a 4’x6’ Claridge Glass Series Whiteboard (or equal).

Each office shall a (1) TV monitor mounted to the wall with blocking to bear 55” flat screen TV. (1) CAT6 data line, with RJ 45 connectors shall be looped from TV location to desk location (TBD)for HDMI extenders.

IV. Galley (200 sf)- Galley shall be adjacent to or near the Boardroom. Partitions painted and constructed to achieve a sound rating of STC 45. A water line for an ice maker and a

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11OV 20-AMP outlet is required for the refrigerator. Approximately (16) linear feet of base and upper cabinets constructed of plastic laminate covered 3/4" plywood with laminate covered interior surfaces. Actual length of cabinets will depend on layout. A laminate countertop with integrated back splash, double stainless-steel sink, and gooseneck faucet is required. Base cabinets shall have at least (1) interior shelf and upper cabinets shall have at least (2) interior shelves. (1) 110V 20-amp duplex GFI outlet is required for countertop microwave. The Lessor shall provide all necessary plumbing and electrical lines as well as installation of the following Government - provided appliances in this room:

a. (1) 36” W refrigerator with ice and water dispenser.

b. (1) automatic coffee brewer with 3 warmers, 3 wires plus ground service rated

120/240V, single phase, 60 Hz

V. LAN Room (120 sf)- LAN Room shall be adjacent to, or near the open office area. Partitions shall be slab-to-slab with a minimum of 1-hour fire rating and painted. Entrance door shall be constructed of solid core wood in a metal frame. Door hinges shall have non-removable pins and shall be exposed on the room side of the door. Door shall also be equipped with a lever-handle mortise lock with a deadbolt lock having a 1-inch throw. A cylindrical lockset is not acceptable. This door will have a contact alarm and will have a security card access reader, to be installed by the Government.

a. IT Room Layout: The 2-post IT Rack must be floor mounted with a three-foot (3’) clearance between the wall and all four sides of the rack. The 4-post rack to be positioned along the wall side next to the 2-post rack. The AC unit will be facing the front of the IT rack and the telephone board will be placed at the back of the IT rack. All raceways coming into the ITSR will be overhead and attached to the left top side of the IT Rack.

b. Lan Room HVAC Requirements: 1.5-ton DX split system with cooling only capability operating 24 hours per day, 7 days per week is required. This unit shall be either ceiling mounted or mounted in such a way that floor space is not utilized. All overtime HVAC expenses in the rental rate. LAN Room shall be cleaned during daytime hours at a time mutually agreed upon by the Government and the Lessor. LAN Room shall not be included in regular janitorial services provided by the Lessor except upon request by the Government.

c. Power Requirements:

i. (2) – Quad outlet (standard 110-volt outlet mounted to plywood (The TELCO wall behind server rack) and one mounted to the right side of the server rack.

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ii. (2) – L6-30 outlet for UPS (to be mounted via conduit on the right side of server rack)

iii. (2) – L5-20 outlets for UPS and bypass power

iv. (1) – Duplex (standard 110-volt outlet) mounted on each wall

d. IT Rack Requirements:

i. (1) Grounded, 2-post rack with thread holes– 84”H

ii. (1) Grounded, 4-post rack with square holes – 84”H

iii. (3)- Punch down Patch Panel, CAT6 Flat, 48 Port, 2RU.

iv. (6)- Horizontal Cable Manager Horizontal Front Only 2 RU

v. (2) - Patch Runner Vertical Cable Manager Front and Rear 6” (152mm) for

84” High (2134mm) Racks

e. Raceway Requirements: Overhead raceways shall be provided to support cabling running to the floor mounted rack. The overhead raceway needs to be secured on the top left side of the rack.

f. Telephone Requirements: Wall behind IT racks should be covered with 3/4” painted sheets of plywood with a building ground mounted to the board.

g. Cabling Requirements: The scope of this effort shall include installation, termination and testing of a Category 6 unshielded twisted pair (CAT 6 UTP EIA- 568/B Cable will be run through holes/drops in ceiling or power poles, pulled, or laid through cubicle framing, then terminated at cubicle base). Once terminated, all wiring must be tested and the test results and supporting documentation submitted to the Government.

VI. Conference/Training Room (700 sf) – Conference/Training Room should be centrally located. Partitions shall be slab-to-slab and constructed to achieve a sound rating of STC

45. Partitions shall be covered with fabric where able. Construct a reveal wainscot on three (3) walls and credenza cabinets on the fourth wall. Reveal shall be constructed of 1/2" plywood, painted, with wood edge band. Entrance doors shall have a keyway lockset. (2) walls shall be covered with fabric wrapped panel systems. Two walls shall have Claridge Glass whiteboards, approximately 18'L x 5'H. Approximately twenty (20) linear feet of plastic laminate covered credenza cabinets constructed of 3/4" plywood with laminate covered interior surfaces, and door locks shall be provided. Focal wall shall contain a 2”-3” metal conduit with pull string for audio visual cabling routed from designated location in credenza to back of TV monitors and floor cores. Provide and install sufficient blocking to bear the weight of two (2) 75” flat screens.

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a. Lighting: Supplemental can lighting is required in addition to the building standard lighting. All can lights shall be on a digital dimmer switch.

VII. Team Rooms (2 @ 300sf each) - Partitions shall be slab-to-slab and constructed to achieve a sound rating of STC 45. One wall shall have Claridge Glass whiteboards (or equal), approximately 10'L x 5'H. Focal wall shall contain a 2”-3” metal conduit with pull string for audio visual cabling routed from designated location in credenza to back of TV monitors and floor cores. Provide and install sufficient blocking to bear the weight of two (2) 75” flat screens. Entrance door(s) shall have a keyway lockset.

VIII. General Storage (60 sf) - Entrance door shall have a key-way lockset. Approximately 96 linear feet of 12" deep adjustable 3/4" plywood shelving, stained and capable of bearing a load of 50 pounds per square foot is required. Length of shelves to be determined by layout.

IX. Secure File Room (475 sf) - Partitions shall be slab-to-slab. Door(s) shall be constructed of solid-core wood in metal frame with hinges exposed within the room. All exterior bolts must be peened or spot-welded. Door(s) will have security card access reader(s), to be installed by the Government.

X. Work Room/Plotter (250 sf) – Workroom should be centrally located and is acceptable to be an open area near the workstation location. Approximately fourteen (14) linear feet of base and upper cabinets with open shelving constructed of laminate covered 3/4" plywood with laminate covered interior surfaces shall be provided. Actual length of cabinets will depend on layout. A laminate countertop with integrated back splash is also required. Base cabinets shall have at least one interior shelf and upper cabinets shall have at least two interior shelves. Power and data will be required to support a copier, fax machine, plotter, and two (2) network printers.

XI. Lactation Room (100 sf) – Partitions shall be slab-to-slab and painted. A 11OV 20-AMP outlet is required for a refrigerator. Approximately (7) linear feet of base and upper cabinets constructed of plastic laminate covered 3/4" plywood with laminate covered interior surfaces. A laminate countertop with integrated back splash, a stainless-steel sink, and gooseneck faucet is required. Base cabinets shall have at least (1) interior shelf and upper cabinets shall have at least (2) interior shelves. (1) 110V 20-amp duplex GFI outlet is required for countertop microwave. The Lessor shall provide all necessary plumbing and electrical lines. A privacy curtain and tracks shall be installed near door.

XII. Parking - (6) secured parking spaces shall be designated. An on-site area designated for the secured spaces shall be constructed to meet the following specifications: Eight (8) foot high chain link fence with 12-foot-wide automatic gate containing a keyless remote

6 | P a g e access system, and a separate pedestrian gate with keyed access. The fence shall be topped with 3 strands of barbed wire, pointed out. The area shall have sufficient lighting at night to deter thefts and/or vandalism. All exterior lights shall automatically turn on at dusk and off at dawn.

a. Charging Stations: (2) charging stations shall be provided and located in the parking cage per GSA specifications.

XIII. Other Requirements -

a. The contractor shall provide and install voice and data cabling in accordance with the Section V. All audio-visual and voice-data cabling must be plenum rated.

Voice-data cabling shall be Cat 6. All data jacks at wall locations shall have (2) drops terminated. Lessor’s contractor shall be responsible for connecting modular workstations to building power and routing/terminating data at each cubicle. Each workstation requires (2) data cable terminations.

b. Normal hours for services, utilities and maintenance will be from 5:30 a.m. to

6:30 p.m. Monday through Friday, excluding Federal holidays.

c. Daytime cleaning is required.

d. The Government will install a security card access system and a security alarm system. The Lessor shall provide boxes and adequate power at locations specified by the Government. The overall security requirements will depend upon the space layout and location. All entrances to the Government's space shall have card access readers and will be alarmed.

e. Doors with card readers, locations TBD, must be factory prepped per BSEE

Security specifications provided later. Including, but not limited to, coring from hinge to handset and cabling required.

f. The AutoCAD floor plans references in the main body of the Solicitation for

Offers shall also include a detailed electrical schematic as-build drawing of all electrical work associated with the construction of the LAN Room. These plans shall be provided to the Contracting Officer within 45 days of occupancy.

g. To demonstrate potential for efficient layout, offerors are requested to provide test fit layouts of the space offered. The Government will advise the offeror if the test fit layout demonstrates that the Government's requirement cannot be accommodated within the space offered. The offeror will have the option of

7 | P a g e increasing the occupiable space offered provided it does not exceed the maximum occupiable square footage in the solicitation. If the offeror is already providing the maximum occupiable square footage and cannot house the Government's space requirements, then the Government will advise the offeror that the offer is unacceptable.

h. All locks shall be master keyed and at least 1O master keys shall be provided.

Cylinders shall be Yale, LFIC, six pin.

i. At least 2 keys shall be furnished for each lock.

j. Wayfinding and signage shall be installed in approved locations as required by the Americans with Disabilities Act. BSEE will provide the Bureau’s standard signage specifications.