RLP Amendment 1 - 4AR0185.pdf

AMENDMENT NUMBER 1 to Request for Lease Proposal 4AR0185

Probation, Pine Bluff, AR April 17, 2026

Effective April 8, 2026, the RLP is hereby amended as follows:

1. Paragraph 4.01 Tenant Improvements and Pricing (Small) (Sep 2015) of the attachment

Supplemental Lease Requirements is hereby deleted in it entirety without substitution.

2. Paragraph 3.01 of Exhibit B (Supplemental Lease Requirements) is amended as follows:

A. Lessor-Provided Design Intent Drawings (DIDs). The Lessor must submit to GSA, as part of the shell cost, complete DIDs conforming to the requirements of this Lease and other Government-supplied information related to the tenant agency's interior build-out requirements not later than 15 Working Days following the Lease Award Date, provided that the Government supplies such information and direction as reasonably required for Lessor to timely complete DIDs. The Government (GSA and the tenant agency) shall attend two meetings at the Lessor's request for the purpose of providing information and direction in the development of DIDs. These meetings may be held either in person or virtually, at the discretion of the Government. The Lessor should anticipate at least two submissions of DIDs before receiving approval.

B. DIDs. For the purposes of this Lease, DIDs are defined as layout line drawings of the leased Space, reflecting all Lease requirements, showing partitions and doors; schematic demolition; voice, data, and electrical outlet locations; finishes;

generic furniture layout, and any additional details necessary to communicate the design intent to the lessor’s architect for the purpose of preparing the construction documents (CDs). A full DID set must include the following elements:

1. Level 1 (included in Shell rent).

a. Cover Sheet;

b. Demolition Plan (if applicable);

c. Construction (Partition) Plan;

d. Power/Communication (Electrical) Plan;

e. Furniture Plan (generic); and

f. Finish Plan.

C. Government review and approval of Lessor-provided DIDs. The Government must notify the Lessor of DID approval not later than 10 Working Days following submission of DIDs conforming to the requirements of this Lease as supplied by the Government. Should the DIDs not conform to these requirements, the Government must notify the Lessor of such non-conformances within the same period; however, the Lessor shall be responsible for any delay to approval of DIDs occasioned by such non-conformance. The Government’s review and approval of the DIDs is limited to conformance to the specific requirements of the Lease as they apply to the Space.

At the sole discretion of the Government, the Lessor may be required to submit a budget proposal based on the TIs and associated work as shown on the DIDs. This budget proposal shall be completed, as part of the shell cost, within 10 Working Days of the Government’s request.

F. The Lessor's preparation and submission of the TI price proposal. The Lessor shall prepare and submit a complete TI price proposal in accordance with this Lease within 10 Working Days following notification from the LCO to begin the TI bidding process.

H. Negotiation of TI price proposal and issuance of notice to proceed (NTP). The Government shall issue NTP within 10

Working Days following the submission of the TI and BSAC price proposals, unless these have been priced as turnkey, provided that price proposals conform to the requirements of the Lease and the parties negotiate a fair and reasonable price.

I. Construction of TIs and completion of other required construction work. The Lessor shall complete all work required to prepare the Premises as required in this Lease ready for use not later than 40 Working days following issuance of NTP.

Coordination and installation of Government furniture, fixtures and equipment that may impact the issuance of the Certificate of Occupancy shall be included in the schedule set forth in the paragraph entitled “Construction Schedule and Initial Construction Meeting (SLAT)”.

3. Paragraph 3.08 Construction Inspections is hereby incorporated into the Lease attachment Supplemental Lease Requirements

“Paragraph 3.08 Construction Inspections

A. The LCO or the LCO's designated technical representative may periodically inspect construction work to review compliance with Lease requirements and approved DIDs, if applicable.

B. Periodic reviews, witnessing of tests and inspections by the Government shall not constitute approval of the Lessor's apparent progress toward meeting the Government's objectives but are intended to discover any information which the LCO may be able to call to the Lessor's attention to prevent costly misdirection of effort. The Lessor shall remain responsible for designing, constructing, operating, and maintaining the Building in full accordance with the requirements of the Lease. At the discretion of the LCO, minutes from the progress meetings may satisfy the requirement for written progress reports.”

4. Paragraph 3.09 Tenant Improvement Price Proposal is hereby incorporated into the

Lease attachment Supplemental Lease Requirements:

“3.09 Tenant Improvement Price Proposal

A. The Lessor's TI price proposal shall be supported by sufficient cost or pricing data to enable the Government to evaluate the reasonableness of the proposal, or documentation that the Proposal is based upon competitive proposals (as described below) obtained from entities not affiliated with the Lessor. Any work shown on the DIDs that is required to be included in the Building shell rent shall be clearly identified and excluded from the TI price proposal. After negotiation and acceptance of the TI price, GSA shall issue a NTP to the Lessor.

B. Under the provisions of FAR Subpart 15.4, the Lessor shall submit a TI price proposal with information that is adequate for the Government to evaluate the reasonableness of the price or determining cost realism for the TIs within the time frame specified in this section. The TI price proposal shall use the fee rates specified in the “Tenant Improvement Fee Schedule” paragraph of this Lease. The Lessor shall exclude from the TI price proposal all costs for fixtures and/or other TIs already in place, provided the Government has accepted same. However, the Lessor will be reimbursed for costs to repair or improve the fixture(s) and/or any other improvements already in place. The Lessor must provide certified cost or pricing data for TI proposals exceeding the threshold in FAR 15.403-4, to establish a fair and reasonable price. For TI proposals that do not exceed the threshold in FAR 15-403-4, the Lessor shall submit adequate documentation to support the reasonableness of the price proposal as determined by the LCO.

C. The TIs scope of work includes the Lease, the DIDs, and written specifications. In cases of discrepancies, the Lessor shall immediately notify the LCO for resolution. All differences will be resolved by the LCO in accordance with the terms and conditions of the Lease.

D. In lieu of requiring the submission of detailed cost or pricing data as described above, the Government (in accordance with

FAR 15.403) is willing to negotiate a price based upon the results of a competitive proposal process. A minimum of two qualified general contractors (GCs) shall be invited by the Lessor to participate in the competitive proposal process. Each participant shall compete independently in the process. In the absence of sufficient competition from the GCs, a minimum of two qualified subcontractors from each trade of the Tenant Improvement Cost Summary (TICS) Table (described below) shall be invited to participate in the competitive proposal process.

E. Each TI proposal shall be (1) submitted by the proposed general contractors (or subcontractors) using the TICS Table in CSI

Masterformat (filling out all sheets, including each division tab, as necessary); (2) reviewed by the Lessor prior to submission to the Government to ensure compliance with the scope of work (specified above) and the proper allocation of shell and TI costs; and (3) reviewed by the Government. General contractors shall submit the supporting bids from the major subcontractors along with additional backup to the TICS Table in a format acceptable to the Government.

F. Unless specifically designated in this Lease as a TI cost, all construction costs shall be deemed to be included in the Shell

Rent. Any costs in the GC’s proposal for Building shell items shall be clearly identified on the TICS Table separately from the TI costs.

G. The Government reserves the right to determine if bids meet the scope of work, that the price is reasonable, and that the

Lessor’s proposed subcontractors are qualified to perform the work. The Government reserves the right to reject all bids at its sole discretion. The Government reserves the right to attend or be represented at all negotiation sessions between the Lessor and potential subcontractors.

H. The Lessor shall demonstrate to the Government that best efforts have been made to obtain the most competitive prices possible, and the Lessor shall accept responsibility for all prices through direct contracts with all subcontractors. The LCO shall issue to the Lessor a NTP with the TIs upon the Government’s sole determination that the Lessor’s proposal is https://www.acquisition.gov/far/current/html/Subpart%2015_4.html#wp1208430 acceptable. The Lessor shall complete the work within the time frame specified in this section of the Lease.

5. Paragraph 3.10 Lessor’s Project Management Responsibilities is hereby incorporated into the Lease attachment Supplemental Lease Requirements:

“3.10 Lessor’s Project Management Responsibilities

A. The Lessor’s project management fee shall cover all of the Lessor’s project management costs associated with the delivery of Tenant Improvements and BSAC, if applicable, including, but not limited to:

1. Legal fees

2. Travel costs

3. Insurance, e.g., performance bonds, builder’s risk, general liability, etc.

4. Home office overhead and other indirect costs

5. Carrying costs, exclusive of the TI and BSAC amortization rate. Carrying costs are those costs of capital incurred for the delivery of TI and BSAC, for the period starting from Lessor's outlay of funds, until the Lease Term Commencement Date.

6. Municipal, county, or state fees (not related to sales tax or construction permits associated with TI and BSAC buildout)

7. TI and BSAC proposal preparation costs

8. Lessor’s labor costs related to the management of the TI and BSAC build-out. This includes, but is not limited to, progress reports, schedule management, meeting attendance, distribution of construction meeting minutes, on-site job supervision.

B. At a minimum, the Lessor shall be responsible for performing the following services:

1. Provide assistance and expertise to the Government project team in the form of coordination, management, and administration of the design and construction process;

2. Monitor performance of the general contractor and other subcontractors, control schedules, and oversee financial accounts;

3. Conduct and document design and construction project meetings;

4. Perform administrative tasks, including documentation, record keeping (issuing meeting minutes), and payment validation in addition to submittal and change order processing;

5. Maintain Request for Information (RFI), submittal, and change order logs; and

6. Provide technical expertise (e.g., testing, estimating, resolving claims, or responding to inquiries).

6. Paragraph 3.11 Tenant Improvement Fee Schedule is hereby incorporated into the

Lease attachment Supplemental Lease Requirements:

“3.11 Tenant Improvement Fee Schedule

For pricing TI and BSAC costs, the following rates shall apply for the initial build-out of the Space.

INITIAL

BUILD-OUT

ARCHITECT/ENGINEER FEES (A/E) ($ PER ABOA SF, $ FLAT FEE, OR % OF TI AND BSAC

CONSTRUCTION COSTS) $XX PER ABOA SF, $XX FLAT FEE, OR XX%

LESSOR'S PROJECT MANAGEMENT FEE (% OF TI AND BSAC CONSTRUCTION COSTS) XX%

Questions pertaining to this amendment should be referred to Thomas Sisson at 817-233-5108 or thomas.sisson@gsa.gov.

PLEASE ACKNOWLEDGE RECEIPT OF THE AMENDMENT BY SIGNING AND RETURNING ONE

COPY.

Acknowledge receipt Date