4a NWWN42002300190 Rehabilitation of ASOS - SOW 07 13 2023 RFQ.pdf

Revision 07 13 2023.0

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

STATEMENT OF WORK (SOW)

for

REHABILITATION OF SELECT AUTOMATED SURFACE OBSERVING SYSTEMS (ASOS)

PURCHASE REQUEST #NW-WN4200-23-00190

1.0 GENERAL

1.1 BACKGROUND

The National Weather Service (NWS) Eastern Region (ER) has a requirement to rehabilitate multiple Automated Surface Observing System (ASOS) locations at select FAA Airports. The ASOS is used to make timely meteorological observations which aids in the safety of Airport operations. Rehabilitation is necessary to prevent any deterioration of metal surfaces, stabilize ground surfaces and maintain site landscaping in order to ensure proper system operation. This equipment serves as a critical system which must maintained overtime to due to the effects of environmental conditions, specifically weather.

The purpose of this contract is to address wear on painted surfaces and provide maintenance to ground surfaces surrounding the sensor groups at fourteen (14) FAA-sponsored ASOS sites within ER. This equipment is deemed critical infrastructure and planned maintenance is required to ensure continuity of operations.

1.2 SCOPE

1.2.1 The scope of this contract is to address work at fourteen (14) ASOS locations. This maintenance work includes: preparing metal surfaces for the re-coating of paint on galvanized, aluminum, and ferrous metal materials, stainless steel hardware inspection/re-tightening/replacement, and rehabilitation of site landscaping (weed barrier, crushed stone, replacement landscaping box).

Work will include all supporting structures, electrical boxes, hangers, supports, conduits, weather instruments and sensor equipment, wind tower, other mechanical items, and landscaping rehabilitation.

Preparation and painting of any surface not specifically mentioned to be addressed herein, but for which painting is obviously necessary to complete the job, or for work which comes within the intent of this contract, is to be included as though specified.

The selected locations under this contract are as follows:

• North Adams, MA

• Bennington, VT

• Glens Falls, NY

• Pittsfield, MA

• Poughkeepsie, NY

• Clarksburg, WV

• Parkersburg, WV

• York, PA

• Harrisburg, PA

• Islip, NY

• Salem, NC

STATEMENT OF WORK (SOW)

• Burlington, NC

• Maxton, NC

• Fayetteville, NC

1.2.2 Work activities may vary between locations.

1.2.3 The Contractor is to perform a visual inspection of current site conditions prior to the start of any work. The COR is to be contacted and briefed prior to starting work. The Contractor is not to make any modifications to equipment owned by the Government under this contract.

1.2.4 All prospective bidders are encouraged to request a site visit to clarify the actual scope for work to be performed under this contract. Failure of a bidder to arrange a site visit shall not constitute grounds for a later claim against the Government. A pre-proposal site visit to each location is encouraged, but NOT a requirement in order to respond to this request for proposal. Any Contractor request for a site visit must be coordinated in advance with the Government by contacting the Contracting Officer’s Representative (COR) directly. The COR will coordinate a site visit for prospective bidders.

1.3 OBJECTIVE

The objective is to rehabilitate select ASOS locations (weather instruments and sensor equipment, supporting structures and infrastructure) by preparing and re-coating all metal surfaces, inspecting and replacing hardware, and restoring landscaping requirements to NWS standards. This includes site cleanup and proper disposal of waste.

1.4 APPLICABLE DOCUMENTS

1.4.1 COMPLIANCE DOCUMENTS

The following documents provide specifications, standards, and guidelines that must be complied with in order to meet the requirements of this contract:

29 CFR 1910, Occupational Safety and Health Standards (Occupational Safety and Health Administration 1970)

29 CFR 1926, Occupational Safety and Health Standards (Occupational Safety and Health Administration 1970)

Aerospace Material Specification (AMS) Color Standards / Federal Standard-595 https://www.gsa.gov/buy-through-us/purchasing-programs/requisition-programs/gsa-global-supply/supply-standards/color-standardsfedstd595c

FAA Advisory Circular 70/7460-1M Obstruction Marking and Lighting:

https://www.faa.gov/regulations_policies/advisory_circulars/index.cfm/go/document.current/docu mentnumber/70_7460-1

STATEMENT OF WORK (SOW)

Aerospace Material Specification Standard, SAE-AMS-STD-595:

• EA - 12197 (Aviation Surface Orange)

• EA - 17875 (Aviation White)

Exterior Solvent-Borne Alkyd-Based Paint

• coating products shall be ready-mixed

• exterior enamel for application directly to non-galvanized surfaces, such as ferrous iron and steel o product selection must be manufacturer compatible and made to be used with the primer selection

• rust inhibitive metal primer for application directly to non-galvanized surfaces prior to a body coat

Galvanizing Compound

• coating products shall be ready-mixed

• galvanizing compound for application directly to primed/galvanized surfaces o product selection must be manufacturer compatible and made to be used with the primer selection

• zinc-based primer for galvanized surfaces prior to a body coat o non-zinc-based primers simply create a barrier between the steel and the air, but zinc-based primers use the chemical properties of zinc to protect the metal

Exterior Rust Resistance Aluminum Paint

• coating products shall be ready-mixed

• exterior aluminum paint for application directly to aluminum surfaces; aluminum sheen

Safety Methods Used During Paint Application: Comply with the requirements of SSPC (STANDARD by Society for Protective Coatings) PA Guide 10

Surface Preparation:

• clean surfaces to remove grease, oil and other deterrents to paint adhesion in accordance with SSPC-SP 1 Solvent Cleaning

• remove loose mill scale, rust, and paint, by hand or power tool cleaning, as defined in SSPC-SP 2 Hand Tool Cleaning and SSPC-SP 3 Power Tool Cleaning

Toxic Materials: to protect personnel from overexposure to toxic materials, conform to the most stringent guidance of:

• the applicable manufacturer’s Material Safety Data Sheets (MSDS) or local regulation

• 29 CFR 1910.1000

• ACGHI-BKLT and ACGHI-DOC, threshold limit values

2.0 SPECIFIC REQUIREMENTS AND TASKS

STATEMENT OF WORK (SOW)

The contractor shall provide the labor, tools, supplies, materials, transportation, services, and supervision required to perform all work outlined in this Statement of Work (SOW). The Contractor shall sign off on every specified task in the SOW and provide signed typewritten copies of all reports, and site photos to the Contracting Officer’s Representative (COR), as outlined in Section 9.0: Deliverables.

If there are discrepancies in this document, the Contactor shall ask of a clarification from the COR prior to bid. If no clarification is requested, the CO’s judgement shall rule.

The Contractor shall evaluate existing conditions on-site prior to any work being performed. The Contractor shall discuss their sequence of work with the LPOC to ensure when the weather instruments and sensors can be taken off-line, and to minimize the time equipment remains off-line.

The contractor shall clean up all work areas at the end of each day.

Additional Information:

• All heat generating equipment shall be placed a minimum of fifteen (15) feet away from the temperature and dew point sensors.

• Any sand blasting shall be done so that the sand and dust is contained within a maximum of ten (10) feet of the area being worked on. At no time will sand, dust, or paint chips be allowed within three (3) feet of the visibility, present weather, or ceilometer sensors;

damage to sensitive equipment will result. All paint and sand shall be collected on tarps for proper disposal. The Contractor is to comply with applicable Federal, State, and local laws and regulations for waste disposal.

• There is one 15A, 120-volt single gang receptacle next to the Data Collection Package

(DCP) or equipment box that is available for use by the contractor. Any additional power needed at the site shall be supplied by the Contractor at no additional cost to the Government.

• The contractor shall ensure that the wind tower is properly secured while in the tipped (horizontal) position. The tower has a counterbalance weight in the base to aid in its raising and lowering. If the tower is not securely held or anchored at all times, it can up-right itself and may cause injury to someone in the process. In addition, the Contractor should be aware of the lightning rod at the top of the tower. It has a sharp point which can injure someone if the contractor does not cover it with a temporary protective sleeve.

• The NWS has no designated area to store materials onsite at any Airport. The Airport shall not be used to store Contractor material, tools or equipment when not in use by the Contractor. Any temporary on-site storage will be the responsibility of the contractor;

STATEMENT OF WORK (SOW)

approvals will be required in advance. If approved, any areas anticipated for temporary use will NOT be near the ASOS equipment or work site. Any temporary storage shall be supplied by the Contractor at no additional cost to the Government.

• Paint Products: deliver materials to the work site in manufacturer’s sealed container(s) labeled to show the following:

o name of manufacturer o product type o batch number o instructions for use o safety precautions

2.1 TASK ONE: PRODUCT SUBMITTALS

The Contractor shall prepare and submit all products planned for use during the course of this contract. Submittals shall be sent directly to the COR via electronic mail. The actual product selection must be highlighted and clearly shown on each submittal. The Contractor shall not proceed with work or procure any products or materials until the submittal(s) are reviewed by the Government. Any work or activity undertaken prior to review shall be at the Contractor’s own risk.

Should the CO subsequently determine the work or activity does not comply with the contract, the Contractor shall be responsible for all costs and time required to comply with the CO’s determination. CO shall have the right to order the Contractor to cease execution of work for which submittals have not been reviewed. The Government shall not be liable for any cost or delay incurred by the Contractor attributable to the proper exercise of this right.

Review of submittals will be general and shall not be construed as permitting any departure from the contract requirements.

The Contractor shall identity in writing, all deviations or changes in re-submitted submittal(s). In the absence of such written notice, review of a submission shall not include or apply to such deviations or changes.

The Contractor shall provide a Safety Data Sheet (SDS) to the COR for all products and chemicals planned for use by their workers while on-site. The SDS will be reviewed and filed by the COR in the project file.

2.2 TASK TWO: SURFACE PREPARATION

The Contractor shall:

• clean surfaces to remove grease, oil and other deterrents to paint adhesion.

• prepare all metal surfaces for new paint application by using a wire brush, sanding cloth, solvents, scrapers, grinders, power washer, sand blaster or other means to remove loose or peeling paint, rust, and corrosion.

o use care not to disturb any NWS labeling on any electrical equipment, wind tower or any other areas not stated; apply temporarily tape and cover labels to protect

STATEMENT OF WORK (SOW)

• prepare the top of all stanchions for new paint application.

• apply rust inhibitor to any surfaces showing residual corrosion.

• remove existing hazard warning tape on the wire raceway only.

• apply paint as per manufacturer’s recommendations to produce a final, uniform appearance.

o re-coating of ferrous metals (except stainless steel)

Special Handling Directions [wind tower and weather sensors]

• remove the white sensor panel, pivot pin and tower cross members to lower the wind tower; this REQUIRES coordination and concurrence from the LPOC.

• remove pivot pins and tip the weather sensors off of their base plates on the raceway;

this REQUIRES coordination and concurrence from the LPOC.

2.3 TASK THREE: REPLACEMENT HARDWARE, as needed

• clean, inspect and re-tighten all existing hardware.

o inspect for corrosion, address missing material, and replace hardware, as needed

All tower, rail, conduits, equipment, antenna, supports, and power distribution hardware, (bolts, nuts, washers, and U-bolts) that are rusted shall be replaced if these cannot be restored to a like-new condition.

• replacement hardware shall be stainless steel

• new replacement hardware shall be of the exact same size for any bolts, nuts, washers, or U-bolts removed for disposal

CAUTION: Do not overtighten the tower counterweight securing bolts; this will deform the tower.

2.4 TASK FOUR: REHABILITATION OF EQUIPMENT SUPPORTS, BASES AND COVERS

Observe the main rail on which up to six (6) individual weather instruments and sensors, and the DCP or equipment box is supported.

• inspect hardware.

• clean surfaces to remove grease, oil and other deterrents to paint adhesion.

• prepare surfaces for re-coating.

• spot apply galvanizing compound to any steel areas treated with rust inhibitor and to all exposed tops of the sensor stanchions.

• spot apply aluminum paint to any aluminum areas requiring product application.

• apply paint as per manufacturer’s recommendations to produce a final, uniform appearance.

o re-coating of galvanized ferrous metals

STATEMENT OF WORK (SOW)

o re-coating of aluminum metals

• apply new adhesive hazard warning tape to the wire raceway.

2.5 TASK FIVE: REHABILITATION OF WIND TOWER AND BASE

Visually inspect the wind tower and base prior to work.

• Note: this particular area will require time and attention.

• inspect hardware.

• identify components with corrosion and wear.

o Note: A LPOC and/or COR will be available to evaluate and corroborate the Contractor’s findings.

• apply paint as per manufacturer’s recommendations to produce a final, uniform appearance.

• tape off the wind tower for uniform color separation of the orange and white coatings.

o re-apply painter’s tape as needed to ensure a clean, crisp and sharp transition of color from orange to white o this may require multiple coats of paint to achieve results o See Section 2.8 Painting Requirements for additional information.

• re-position the wind tower and sensor panel; this REQUIRES coordination and concurrence from the LPOC.

2.6 TASK SIX: REHABILITATION OF ELECTRICAL SUPPLY UNIT AND SUPPORTS (up to two per site)

Observe the electrical equipment mounting frame, which consists of three (3) boxes and a supply rail mounted on two (2) poles separate from the main raceway and wind tower. Inspect for corrosion on all surfaces (top, bottom and sides).

• clean surfaces to remove grease, oil and other deterrents to paint adhesion.

• prepare surfaces for re-coating.

• apply two (2) coats of galvanizing compound to all surfaces.

2.7 TASK SEVEN: REHABILITATION OF LANDSCAPING

• inspect crushed stone area for depth of stone.

o stone depth shall be a minimum of three (3) inches; Contractor shall provide additional stone as required to match existing stone at the site o stone coverage area shall be approximately three (3) feet from the sensor side opposite of the wind tower and eighteen (18) inches from the sensor side facing the wind tower, and at both end sections of the raceway

STATEMENT OF WORK (SOW)

o stone may also be present leading from the raceway to the wind tower and around the wind tower concrete foundation

• verify presence of weed barrier.

o Contractor shall dig out existing crushed stone around all raceway stanchions to determine if an existing weed barrier exists and it is a minimum of three (3) inches below the top of the crushed stone

This inspection is required to confirm site conditions below the raceway and weather instruments.

• provide and install a weed barrier, as required; match existing, install a minimum of three

(3) inches below depth of crush stone.

A new two (2) foot x two (2) foot x one (1) foot or 2’x2’x1’ landscaping box shall be manufactured in red, using composite recycled plastics (American Recycled Plastic, Inc. or equal), and filled with loam and indigenous grass seed. The box location for placement is directly under the Temperature/Dew Point Sensor. This is a day one task to complete to promote seed growth.

• Grass seed placed inside the landscaping box shall be watered early and often throughout the duration of the project to promote seed germination prior to leaving the location.

See Section 1.4.3 Reference Documents for additional information.

2.8 PRE, PROGRESS, and POST COMPLETION PHOTOS

The contractor shall provide detailed photos of each site: BOTH before and after pictures. Pre and Post photos MUST be taken from the exact positioning.

Pre-existing Conditions (prior to the start of work): A minimum of twenty (20) photos must be provided for each site; (1) overall north view, (2) overall south view, (3) overall east view, (4) overall west view, (5) each piece of equipment starting horizontally from left to right capturing each piece of equipment (up to six sensors); both sides, (6) equipment box, (7) electrical box, (8) wind tower base, (9) wind tower

Progress Photos: bi-weekly showing on-going work; to accompany Contractor’s field report

Post Completion Photos: A minimum of twenty (20) photos must be provided for each site; (1) overall north view, (2) overall south view, (3) overall east view, (4) overall west view, (5) each piece of equipment starting horizontally from left to right capturing each piece of equipment (up to six sensors); both sides, (6) equipment box, (7) electrical box, (8) wind tower base, (9) wind tower

2.9 MATERIALS REQUIREMENTS

General requirements for materials not previously detailed:

• Sherwin-Williams Exterior Solvent-Borne Alkyd-Based Paint or equal

• Sherwin-Williams Uniflex Rust Inhibitive Metal Primer or equal

• Sherwin-Williams Zinc Clad 5 Galvanizing Compound or equal

STATEMENT OF WORK (SOW)

• Sherwin-Williams Cold Galvanizing Zinc Rich Primer or equal

• Sherwin-Williams Silver-Brite Heavy Duty Rust Resistant Aluminum or equal

• 316 Stainless Steel (Marine Grade) fasteners (various)

• Commercial grade yellow/black adhesive hazard warning tape

• Commercial grade weed barrier

• Landscaping stone (match size and color of existing stone)

Manufacturers’ product names are intended to describe the standard of quality, performance, functionality or other characteristics needed to meet the requirements and are not intended to limit or restrict competition.

See Section 1.4 Product Submittals for additional requirements

2.10 PAINTING REQUIREMENTS

The following area(s) shall be prepared and painted by the contractor: supporting structures, electrical boxes, hangers, supports, conduits, weather instruments and sensor equipment below the pivot point, and wind tower including cross braces. Most surface materials are steel with the exception of the wind tower and raceway which are aluminum.

Preparation Perform cleaning procedures and surfaces in strict accordance with the paint manufacturer’s instructions.

Properly prepare all surfaces to receive touch-up of prime coat, body and top coats. The final surface shall be smooth and void of any paint ridges.

• wipe down all surfaces and surrounding areas before painting is started

• prior to paint, all surfaces are to be completely dry, clean and smooth

• avoid dust and chemicals from surface preparation in other areas to contaminate wet paint on new freshly painted surfaces

Atmospheric and Surface Conditions

• do not apply coating when air or substrate conditions are:

o less than 3 degrees C (5 degrees F) above dew point o below 10 degrees C (50 degrees F) or over 35 degrees C (95 degrees F), unless specifically pre-approved by the COR and the product manufacturer.

o under no circumstances are application conditions to exceed manufacturer recommendations o when the relative humidity exceeds 85 percent; or to damp or wet surfaces; unless otherwise permitted by the paint manufacturer’s printed instructions

• do not apply exterior painting when it is windy and dusty

• apply only on dry and frost-free surfaces

Paint Products

STATEMENT OF WORK (SOW)

• thoroughly mix painting materials to ensure uniformity of color, complete dispersion of pigment and uniform composition

• do not thin unless necessary for application and when finish paint is used for body coat (use materials and quantities for thinning as specified in manufacturer's printed instructions)

• remove paint skins, then strain paint through commercial paint strainer to remove lumps and other particles

• follow manufacturer’s instructions and guidelines

Applications Apply coatings by brush or roller only.

Spot coat all abraded and prepared exposed bare metal in prime coat. Feather edge the spot coat to produce a smooth overall finish coat.

After surface preparation, prime all surfaces before application of body and finish coats, except as otherwise specified.

Completion of all surface preparation and the start of painting will be deemed a satisfactory surface for acceptance of paint materials.

Unless otherwise specified, apply paint in three (3) coats to exposed bare metal; prime, body, and finish. When two (2) coats of the same paint type are applied to a prime coat, the first coat applied over the prime coat is the body and the second coat is the finish.

• prime coat is only required on exposed bare metal; an additional prime coat is not required over a factory or field applied prime coat

• prime coat and body coat applied to any damaged areas must be smooth before applying succeeding coat(s)

• apply each coat evenly and cover the substrate completely

• allow not less than 48 hours between application of succeeding coats, except as allowed by manufacturer's instructions, and approved by COR

Unless otherwise specified, apply paint in two (2) coats to painted surfaces; body, and finish.

When two (2) coats of the same paint type are applied to a painted surface, the first coat applied is the body and the second coat is the finish.

• body coat must be smooth before applying succeeding coat(s)

• apply each coat evenly and cover the substrate completely

• allow not less than 48 hours between application of succeeding coats, except as allowed by manufacturer's instructions, and approved by COR

When stains, dirt, discolorations or undercoats show through a finish coat, additional coats of paint shall be applied by the Contractor at no additional cost to the Government until the finish coat is of a uniform color and appearance. This may require some additional surface preparation

STATEMENT OF WORK (SOW)

by the Contractor prior to applying another coat. The finish coat shall be smooth and uniform upon completion of all work.

The orange and white paint pattern on the wind tower and base shall not display any opaque finishes. Additional coats shall be applied by the Contractor to areas that are transparent or uneven in order to produce a uniform appearance. The separation of paint colors must be clean, crisp and sharp lines. This is a requirement.

All coats are to be dry to manufacturer’s recommendations before applying succeeding coats.

All painted surfaces shall be completely dry before reassembly. This primarily applies to the wind tower.

Galvanized surfaces shall be primed with a manufacturer-recommended primer compatible with the finish coat and allowed to dry thoroughly before additional painting begins.

Contractor shall apply a minimum of two (2) coats of galvanizing compound in required areas.

Contractor shall apply a minimum of two (2) coats of aluminum coating in required areas.

Protection Clean Up, and Touch-Up

• The Contractor shall protect in-progress or completed work at all times. The Contractor shall also protect adjacent work areas, infrastructure and equipment. This Contractor shall NOT attach anything to or damage any of the weather instruments and sensors.

o protect work from paint droppings and spattering by use of masking, drop cloths, removal of items or by other approved methods

• upon completion, clean paint from all hardware and other surfaces or items not required to be painted from any paint drops or smears

• before final inspection, all touch-up or refinished areas MUST produce solid even color and a smooth texture finish, free from defects in workmanship

2.11 QUALITY CONTROL

Inspection Examine the areas and conditions where painting and finishing are applied and correct any observed deficiencies immediately that are detrimental to the proper and timely completion of work. Do not proceed with the work until unsatisfactory conditions are corrected to permit proper installation of the work.

It the contractor’s responsibility to inform the Government of any failed preparations, paint coatings, or work deficiencies. Any re-work must be brought to the attention of the LPOC and

COR.

The contractor shall re-paint individual areas which are not approved, as determined by the COR, until approval is received and work is deemed acceptable.

STATEMENT OF WORK (SOW)

The contractor shall address individual landscaping areas which are not approved, as determined by the COR until approval is received and work is deemed acceptable.

The Contractor shall be held wholly responsible for the finished appearance and satisfactory completion of painting work.

Inspections will be performed by the LPOC. Final acceptance will be by the COR.

2.12 PROPERLY DISPOSE OF WASTE

All debris and garbage shall be removed from the site by the contractor and it is the responsibility of the contractor to dispose of through proper channels. The Contractor is to comply with applicable Federal, State, and local laws and regulations for waste disposal.

2.13 REFERENCE DOCUMENTS

The following documents may be helpful to the Contractor in performance of their work:

• manufacturer’s instructions for proper application of each product

3.0 CONTRACTOR PERSONNEL

Staffing – contractor provided supervision and workforce.

3.1 QUALIFIED PERSONNEL

3.1.1 The Contractor shall provide qualified personnel to perform all of the requirements specified in this SOW.

Contractor personnel shall be properly trained in surface preparation and re-coating of metals, and site grading/landscaping. Contractor personnel designated for this contract and required to be onsite: qualified painters and landscape laborers. All workers on-site must also be trained in hazard recognition, and an awareness of working within an airport environment near active runways.

Qualification of Painters: use of painters with skills in material preparation, and the mixing and application of paint on surfaces

Qualification of Landscape Labors: use of landscape laborers with skills to perform exterior site work

STATEMENT OF WORK (SOW)

3.1.2 All work shall be performed and completed in a workmanship-like manner and in accordance with the latest proven practices of the trade by thoroughly skilled and experienced workers.

3.1.3 Contractor personnel shall follow the written product guidance for all products applied on-site.

This includes environmental conditions for application: temperature, humidity and dewpoint.

3.2 PROJECT MANAGER

3.2.1 The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW.

3.2.2 The Project Manager shall be a single point of contact for the Contracting Officer (CO) and the

COR or Technical Contact. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the COR.

3.2.3 The Project Manager shall be available to the COR via telephone between the hours of 8:00 a.m.

and 5:00 p.m. EST, Monday through Friday, and shall respond to a request for discussion or resolution any technical problems within two (2) hours of notification.

3.3 EMPLOYEE IDENTIFICATION and SITE SECURITY

3.3.1 Contractor employees visiting Government facilities shall wear a Company identification badge that, at a minimum, displays the Contractor name, the employee’s photo, the employee’s name, and badge expiration date. Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractor employees when their status is not readily apparent and shall display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractors shall sign in and out at each airport upon arrival and departure daily.

3.3.3 It is the responsibility of the contractor for their employees to meet any clearance requirements at the Airport(s) in order to gain access to the ASOS equipment. Site security may require advance submission of employee names by the contractor for entry onto Airport property and within vicinity of active runways. Any attempts to arrive at an Airport without proper clearance will result in non-access to the site for the day. Any expense or inconvenience will be borne by the Contractor.

The Contractor is to coordinate with the LPOC or COR for access.

• This will require producing photographic identification (State Driver’s License) for each worker and vehicle information.

3.3.4 All access to Airports will require an escort by either the LPOC or Airport Personnel.

STATEMENT OF WORK (SOW)

3.3.5 Hazard lighting and company name placarding on vehicles may be required; Contractor is to inquire at each location prior to setting up their site visit.

3.4 EMPLOYEE CONDUCT

3.4.1 The Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Project Manager shall ensure Contractor employees understand and abide by Department of Commerce (DOC) established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

3.5.1 The Government may, at its sole discretion (in coordination with the CO where practical), direct the Contractor to remove any Contractor employee from DOC facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The CO will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITONS

4.1 GOVERNMENT POINTS OF CONTACT (POCs)

4.1.1 Name(s) of the Contracting Officer’s Representative (COR) and LPOC Contacts (LPOCs).

Point of Contact (POC) List (provided for coordination after award of contract)

• Note: A Local Point of Contact (LPOC) will arrange for Personnel to escort the contractor to each work location.

4.1.2 The LPOC is for site access, escort, and face to face coordination only. There will be one (1) LPOC assigned for each Airport location. All contract related questions, interpretations, project coordination and technical interaction including direction shall be through the CO and COR only.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed two hundred seventy (270) calendar days from the date of award.

Note 1: Contractor is not to plan work during inclement weather and should account for sufficient time to complete this contract on time.

Note 2: Contractor is to plan for any mandated maintenance moratoriums applied during Holiday period(s); coordinate with COR and LPOC.

STATEMENT OF WORK (SOW)

4.3 PLACE OF PERFORMANCE

4.3.1 The primary place of performance will be at Airport location owned by FAA.

4.3.2 The selected locations listed geographically by Weather Forecast Areas including Airport name, city and state under this contract are as follows:

Albany, NY (ALY) Weather Forecast Area

• Harriman-and-West Airport, North Adams, MA 01247 (AQW)

• William H Morse State Airport, Bennington, VT 05201 (DDH)

• Floyd Bennett Memorial Airport, Glens Falls, NY 12804 (GFL)

• Pittsfield Municipal Airport, Pittsfield, MA 01201 (PSF)

• Hudson Valley Regional Airport, Poughkeepsie, NY 12590 (POU)

Charleston, WV (RLX) Weather Forecast Area

• North Central West Virginia Airport, Clarksburg, WV 26330 (CKB)

• Mid-Ohio Valley Regional Airport, Parkersburg, WV 26101 (PKB)

State College, PA (CTP) Weather Forecast Area

• York Airport, York, PA 17364 (THV)

• Capital City Airport, Harrisburg, PA 17070 (CXY)

Upton, NY (OKX) Weather Forecast Area

• Long Island Mac Arthur Airport, Islip, NY 11779 (ISP)

Raleigh, NC (RAH) Weather Forecast Area

• Smith Reynolds Airport, Winston Salem, NC 27105 (INT)

• Burlington / Alamance Regional Airport, Burlington, NC 27215 (BUY)

• Laurinburg / Maxton Airport, Maxton, NC 28352 (MEB)

• Fayetteville Regional Airport, Fayetteville, NC 28306 (FAY)

4.4 SITE LOGISTICS

The Contractor shall follow all physical security regulations relating to access to Airports, federally owned and leased properties, and/or any other sensitive areas as directed by the NWS.

Contactor shall abide by all Airport requirements.

See Section 2.0 Specific Requirements for on-site storage limitations.

4.5 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 8:00 a.m. and 4:00 p.m. EST, Monday through Friday (except Federal holidays).

STATEMENT OF WORK (SOW)

There may be occasions when the Contractor can request authorization to work other than normal business hours, including weekends to fulfill requirements under this SOW. This will only be approved if the Airport, and the LPOC and COR are in agreement that it be allowable.

The contractor should plan their base schedule for planned work to occur Monday – Friday.

Note: Contractor is to plan for any mandated maintenance moratoriums during Holiday period(s);

coordinate with COR and LPOC. No work is allowed during these period(s).

Holiday Schedule:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

4.6 PROJECT PLAN & SCHEDULE

4.6.1 The contractor shall provide a draft Project Plan & Schedule at the Post Award Conference for

Government review and initial comment. The contractor shall provide a final Project Plan & Schedule to the COR not later than thirty (30) calendar days after Post Award Conference.

4.6.2 All notifications pertaining to the contractor’s visit must be approved by the Government in advance of their visit. The contractor shall confirm each location’s installation date a minimum of three (3) business days prior to start with both the LPOC and COR.

4.6.3 Inclement weather in the forecast could necessitate a delay in completion of work.

4.6.5 Maintenance moratoriums applied during Holiday period(s) could necessitate a delay in completion of work.

Note: Contractor is to plan for any mandated maintenance moratoriums during Holiday period(s);

coordinate with the LPOC and COR.

4.6.6 Unplanned utility disruptions to commercial power and other NWS operational issues could delay work; loss of commercial power at Airport. Coordinate tasks with the LPOC and COR.

4.6.7 Multiple locations can be worked concurrently with one exception: only one (1) Airport location under the control of any Weather Forecast Area can be worked at any one time.

• Albany, NY (ALY) Weather Forecast Area – five (5) Airports

• Charleston, WV (RLX) Weather Forecast Area – two (2) Airports

STATEMENT OF WORK (SOW)

• State College, PA (CTP) Weather Forecast Area – three (3) Airports

• Upton, NY (OKX) Weather Forecast Area – one (1) Airport

• Raleigh, NC (RAH) Weather Forecast Area – four (4) Airports

4.7 POST AWARD CONFERENCE

4.7.1 The Contractor shall attend a Post Award Conference with the COR no later than thirty (30) calendar days after the date of award. The purpose of the Post Award Conference (chaired by the COR) is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held via a teleconference.

4.8 SITE COMPLETION UPDATE AND FIELD ACTIVITY REPORT

4.8.1 The Contractor shall issue to the COR a verbal report summarizing all work that was performed before planning to de-mobilize from the site. The contractor shall also note site conditions and verify no environmental concerns are present at the site.

4.8.2 The Contractor shall issue a Field Activity Report containing applicable notes and observations to the COR within five (5) business days.

4.8.3 At the completion of all field work, the Contractor shall remove from the area all trash, rubbish, packing material, and debris caused by its operations, leaving the job site clean.

4.9 PROGRESS REPORTS

4.9.1 The Project Manager shall provide a weekly progress report to the COR via electronic mail. This report shall include: (1) a summary of all Contractor work performed, (2) schedule status, (3) an updated project schedule against original milestones, (4) an assessment of technical progress, and (5) any Contractor concerns or recommendations.

4.10 PROGRESS MEETINGS

4.10.1 The Project Manager shall meet with the COR on a monthly basis to discuss progress, and review the results of Contractor performance, exchange information and resolve emergent technical problems and issues. These meetings shall take place via a teleconference.

4.11 ACCIDENT PREVENTION

Site Safety

• Any worker injuries shall be brought to the attention of the COR immediately.

• Workers shall deposit soiled cleaning rags and waste materials in metal containers approved for that purpose; dispose of such items off the site at end of each day’s work.

STATEMENT OF WORK (SOW)

Contractor’s Accident Prevention Plan, including the Activity Hazard Analysis (AHA) is to include analyses of the potential impact of painting operations on painting personnel and on others involved in and adjacent to the work zone.

5.0 GOVERNMENT TERMS & DEFINITIONS

ACGIH American Conference of Governmental Industrial Hygienists ASOS Automated Surface Observing System CFR Code of Federal Regulations CO Contracting Officer COR Contracting Officer’s Representative DCP Data Collection Package DOC Department of Commerce DOT Department of Transportation EPA Environmental Protection Agency ER Eastern Region FAA Federal Aviation Administration LPOC Local Point of Contact NOAA National Oceanic and Atmospheric Administration NWS National Weather Service OEM Original Equipment Manufacturer P/N Part Number POC Point of Contact SDS Safety Data Sheet SOW Statement of Work SSPC STANDARD by Society for Protective Coatings TC Technical Contact

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the Contractor with access to the job site as necessary for performance of the work.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

8.0 GOVERNMENT ACCEPTANCE PERIOD

8.1.1 The COR will review deliverables prior to acceptance and provide the Contractor and CO with notification via electronic mail that provides documented reasons for non-acceptance.

STATEMENT OF WORK (SOW)

8.1.2 The CO with input from the COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the CO of the specific reasons for rejection.

8.1.3 The CO with input from the COR will have three (3) business days to review deliverables and make comments. The Contractor shall have seven (7) business days to make corrections and redeliver.

9.0 DELIVERABLES

9.1.1 The contractor shall leave worksite(s) in a clean condition.

9.1.2 The Project Manager shall provide deliverable(s) and/or report(s) to the COR and CO via electronic mail.

9.1.3 This report shall include a summary of all Contractor work performed and any Contractor concerns or recommendations. Contractor shall consider items in BOLD as having mandatory due dates.

STATEMENT OF WORK (SOW)

ITEM SOW REFERENCE DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 1.4 Product Submittals Prior to start of work

COR

2 2.7 Site Photos: Pre Prior to start of work

COR

3 2.7 Site Photos: Progress Weekly;

accompany progress reports

4 2.7 Site Photos: Completion

Within three (3) business days after each site’s completion for review

5 4.7

Post Award Conference

Draft Project Plan & Schedule Discussion

Within thirty (30) calendar days after date of award

COR

6 4.6 Final Project Plan & Schedule

Within thirty (30) calendar days after Post Award Conference

COR, CO

7 4.8 Site Completion Field Activity Report

Within five (5) business days after each site’s completion and acceptance

STATEMENT OF WORK (SOW)

8 4.9 Progress Reports Weekly COR

9 4.10 Progress Meetings Monthly COR, CO

STATEMENT OF WORK (SOW)

APPENDIX

The following documents may be helpful to the Contractor in performance of their work:

• ATTACHMENT 1: Site Conditions – photos o before – typical

• ATTACHMENT 2: Site Conditions – photos o after – typical

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