RFQ 494472.pdf
PDF 229 KB Posted
- Solicitation number
- 494472
- Issued by
-
Department of Energy
About this file
This is a Request for Quote (RFQ) issued by Oak Ridge National Laboratory for the upgrade of a microscope system for fluorescence and reflected-light imaging.
Oak Ridge National Laboratory seeks a firm fixed price quote for microscope upgrade components and services as detailed in the Bill of Materials (Attachment C). The solicitation number is 494472, with offers due by November 20, 2026 at 5:00 PM EST. The offer validity period is 120 days. The NAICS code is 334516 (Analytical Laboratory Instrument Manufacturing). This is not a small business set-aside. Award will be made to the lowest priced, technically acceptable proposal. Offerors must provide a firm fixed price quote with proposed delivery schedule, separately stated tariffs, and FOB Destination terms for domestic shipments or Delivered at Place (DAP) terms for international shipments. Shipping insurance is not permitted. Offerors must also submit completed and signed Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026) and Exemption from Application of Service Contract Labor Standards Certification (BSD-CS-2049, dated 08/2025). Any exceptions to terms and conditions must be documented with explanations and alternative solutions; failure to provide an exceptions statement implies complete acceptance of all requirements.
The RFP attachments include ORNL Terms and Conditions, Prime Contract Flowdowns, Bill of Materials, and Representations and Certifications. Special provisions require FAR 52.211-6 Brand Name or Equal compliance, written documentation verifying products supplied per catalogue specifications for use in a DOE nuclear facility, a functional test report signed by authorized representatives, seller responsibility for packing and shipping with two-week advance notice, and post-installation service and maintenance through factory-trained engineers with routine maintenance visits (minimum two per year) and emergency response within two working days. Questions are due by November 17, 2026 at 5:00 PM EST. The Procurement Officer is Brooke Ellis at elliseb@ornl.gov.
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Text version
Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: 494472 Offers Due By: 11/20/2026 @ 5:00pm Offer Validity Period: 120 days NAICS Code: 334516– Analytical Laboratory Instrument Manufacturing–
1,000 employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Upgrade a Microscope for Fluorescence and Reflected-Light
Imaging Anticipated Subcontract Period of Performance: N/A
ORNL Procurement Representative: Brooke Ellis (elliseb@ornl.gov)
Summary of Work/Description of Items:
See Attachment C-Bill of Materials
Please provide the following documents in response to this proposal:
Quote: A firm fixed price quote with your proposed delivery schedule.
- Any tariffs shall be expressly stated and priced separately on the quote.
- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.
Required Documents: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)
- Exemption from Application of the Service Contract Labor Standards – Certain Services –
CERTIFICATION – BSD-CS-2049 (08/2025)
Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms & Conditions- Commercial Product and Services (BSD-CS-2146, dated 09/30/2026)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 09/ 30/2026)
Attachment C Bill of Materials RFQ494472- Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026) https://contracts.ornl.gov/wp-content/uploads/2025/08/Certification-Exemption-from-SCLS-Certain-Services-BSD-CS-2049-08.20.2025.pdf https://contracts.ornl.gov/wp-content/uploads/2025/08/Certification-Exemption-from-SCLS-Certain-Services-BSD-CS-2049-08.20.2025.pdf
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
Documentation for Commercial Items for Nuclear Facility The products included in this order will be used in a DOE nuclear facility. With this order, written documentation shall be provided verifying that the products ordered by the Company based on the stated catalogue specifications have been supplied. An example of acceptable documentation is a completed listing of the products shipped with the associated catalogue numbers.
Functional Test Report This report of subsystems and systems, as installed, indicates the functional operability of such systems to design requirements. Such reports shall contain the signature and title of the authorized representative of the organization performing the tests and shall be sent to the Company for review and acceptance.
Packing and Shipping The Seller is responsible for all packing and shipping provisions to ensure that the system arrives at the Company’s site in an undamaged, working condition. The Seller shall inform the Company of shipping plans two weeks before actual shipment.
Post-Installation Service & Maintenance Service and maintenance shall be available from factory-trained service engineers, and to help ensure maximum safety for such activities, an established service network shall be in place. The service and maintenance contracts shall include routine maintenance visits (at least two visits per year) for cleaning and minor adjustments and emergency visits for inoperative equipment. Under such an emergency, the Seller's service personnel and any required replacement parts shall arrive at the installation site within two working days of notification by the Company that the equipment is inoperative. Replacement of critical system components shall be covered under emergency service.
Important Dates:
Questions: Questions are due on 11/17/2026 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00 PM EST on 11/20/2026.
Thank you, Brooke Ellis Procurement Officer Commercial Support, Contracts Division Business Services Directorate
Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: elliseb@ornl.gov
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