RFQ 493052.pdf
PDF 156 KB Posted
- Attached to
- Samson Control Valve System
- Solicitation number
- 493052
- Issued by
-
Department of Energy
About this file
This is a Request for Quote (RFQ) issued by Oak Ridge National Laboratory for a Samson control valve system. The solicitation number is RFQ 493052, with offers due by August 31, 2026 at 5:00 PM EST. The offer validity period is 60 days, and award will be made to the lowest priced, technically acceptable proposal. This is not a small business set-aside, and the anticipated subcontract type is Firm Fixed Price.
Offerors must submit a firm fixed price quote with a proposed delivery schedule, with any tariffs stated and priced separately. FOB terms are FOB Destination for domestic shipments and Delivered at Place (DAP) for international shipments; offerors should not insure shipments. Required deliverables include a completed and signed Abbreviated Representations and Certifications form (BSD-CS-2260, dated 03/09/2026), an operating/maintenance manual containing operational procedures, maintenance instructions, and spare parts lists, written verification that products meet catalog specifications with catalog numbers, and qualified personnel for installation, startup, and comprehensive training. The seller must inform ORNL of shipping plans two weeks before shipment and ensure the system arrives in undamaged, working condition. Questions must be submitted by August 26, 2026 at 5:00 PM EST. The applicable attachments include ORNL Terms and Conditions, Prime Flowdown Clauses, Bill of Materials, and Representations and Certifications, with FAR 52.211-6 Brand Name or Equal provisions applying to the procurement.
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Text version
Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: RFQ 493052 Offers Due By: 8/31/2026 @5pm est Offer Validity Period: 60 days NAICS Code: 332911 – Industrial Valve Manufacturing– 750 employees
Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Samson control valve system Anticipated Subcontract Period of Performance: N/A ORNL Procurement Representative: Brooke Ellis (elliseb@ornl.gov)
Summary of Work/Description of Items:
See Attachment C-Bill of Materials
Please provide the following documents in response to this proposal:
Quote: A firm fixed price quote with your proposed delivery schedule.
- Any tariffs shall be expressly stated and priced separately on the quote.
- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.
Required Documents: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)
Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms & Conditions- Commercial Product and Services (BSD-CS-2146, dated 01/13/2026)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 07/ 06/2026)
Attachment C Bill of Materials RFQ493052- Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply mailto:(elliseb@ornl.gov
Commercial Items Meeting Catalog Description With this order, written documentation shall be provided verifying that the products ordered by the Company based on the stated catalog specifications have been supplied. An example of acceptable documentation is a completed listing of the products shipped with the associated catalog numbers.
Operating/ Maintenance Manual Documents shall be submitted that contain the operational procedures, instructions, maintenance, spare parts list, and handling precautions.
Packing and Shipping The Seller is responsible for all packing and shipping provisions to ensure that the system arrives at the Company’s site in an undamaged, working condition. The Seller shall inform the Company of shipping plans two weeks before actual shipment.
Seller Installation and Start Up The Seller shall provide qualified personnel to perform and oversee or oversee all system installation and start-up activities necessary to ensure the system is fully functional upon completion. In addition, the Seller shall provide personnel to provide comprehensive training necessary to operate the system to its full capabilities as stated in the technical portion of the specification.
Important Dates:
Questions: Questions are due on 08/26/2026 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00
PM EST on 08/31/2026.
Thank you, Brooke Ellis Procurement Officer Commercial Support, Contracts Division Business Services Directorate
Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: elliseb@ornl.gov mailto:elliseb@ornl.gov
| Summary of Work/Description of Items: |
| Please provide the following documents in response to this proposal: |
| The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation: |
| Special Provisions: |
| Important Dates: |
| Brooke Ellis |
| Oak Ridge National Laboratory |
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