4902 RFQ.pdf

Rev. 07/28/2016-4902 RFQ.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 31TUfinance@cityofmadison.comU31T www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 38T4902-0-2020-TJ38T

For: Aluminum Trombone Arms

Released Date: 1/9/2020

Due Date: 1/23/2020 @ 2:00 PM CST

City Agency: Traffic Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: 38T4902-0-2020-TJ38T

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 4902-0-2020-TJ

4902 RFQ.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Brian Smith City of Madison Traffic Engineering

(608) 261-9625 bsmith@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Tony Johnson City of Madison Purchasing Services

(608) 266-4521 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

4902 RFQ.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

Aluminum Trombone Arm

Type I

The traffic signal trombone arm shall be designed to withstand loadings resulting from a 12" 5 section aluminum signal with backplate. Design factors in accordance with the AASHTO Specifications for the Design and Construction of Structural Supports for Traffic Signals, Signs, and Highway Lighting, together with a wind pressure resulting from a wind velocity of 80 miles per hour plus gust factor, shall be applied to these arms, with the above signals attached.

Certification of compliance with these stated AASHTO performance requirements shall be furnished with submission of the material list.

Shop drawings shall be submitted and shall include dimensions of width, depth, length and thickness of all members and ASTM designation and alloy designation of aluminum members.

The trombone arm shall be aluminum and shall consist of round or oval upper and lower members joined by one or more tubular vertical struts welded to them. The pole end of the mast arm shall have a mounting clamp welded to it which will permit the attachment of the mast arm to a round pole of varying diameter. The lower clamp shall be 5-7/8" I.D. and the upper clamp shall be 5-l/2" I.D. The design of the clamps shall accommodate some variation in pole diameter while still attaining full contact between the clamp and the pole. The surface area of the clamp contacting the pole shall be sufficiently large and designed to prevent horizontal rotation in windy conditions. The bolts connecting the arm bracket to the back bracket shall be galvanized steel; stainless steel bolts are not acceptable. The vertical strut, which has provision for mounting the signal head, shall also provide for horizontal adjustability along the main mast arm members so that signal heads of various lengths with backplates, up to and including 5-section 12" heads, can be accommodated within the confines of the mast arm. The cross tees for signal heads shall each have two slots on the threaded hubs that face each other.

The wiring raceway entrance shall be through the lower mounting bracket.

The mast arm shall have a uniform natural aluminum finish and shall be clean. No painting or other corrosion preventive maintenance will be required.

The portion of the main members of the arm to which the arm attachment bands are welded shall be one-piece seamless tapered aluminum tubes.

The main arm member shall be attached to the pole using extruded aluminum clamps fastened with continuously threaded stainless steel bolts with nuts and washers meeting the requirements of ASTM Designation A 320. Strength and/or grade specification ratings shall be listed on the shop drawings.

Stiffeners or gussets shall be provided at the joints between the main arm tubes and arm clamps to provide adequate strength to resist side loads.

Shims shall be made of an aluminum alloy.

http://www.cityofmadison.com/business/localPurchasing

4902 RFQ.doc Page 4

A permanent imprint of the "Type" and "Year of Manufacture" shall be made on the underside of the lower member of each arm.

Type II

All features and requirements of the Type I arm apply except that the design shall be fully capable of supporting a 12" 3 section aluminum signal with backplate and an 18" x 90" aluminum street name sign mounted on the arm as shown on the drawing.

Type II-w

All features and requirements of the Type II arm apply except as follows:

1. The lower clamp shall be 7½" I.D. (Or capable of this size with shims).

2. The upper clamp shall be 7¼" I.D. (Or capable of this size with shims).

Type lIl - Traffic Sign Arm

All features and requirements of the Type I Traffic Signal Trombone Arm shall apply except as follows:

1. Signal mounting capability is not required.

2. The arm shall fully support an attached 60" x 72" sign as shown on the drawing.

Type lV - Traffic Sign Arm

All features and requirements of the Type I Traffic Signal Trombone Arm shall apply except as follows:

1. Signal mounting capability is not required.

2. The arm shall fully support two (2) attached 48" x 66" signs separated 48" as shown on the drawing.

Type V

All features and requirements of the Type II arm apply except as follows:

1. The lower clamp shall be 6.85" I.D.

2. The upper clamp shall be 6.50" I.D.

Finish

When a color finish is specified, the minimum paint system shall be an epoxy prime paint and polyester polyurethane topcoat paint, or approved alternate. The paint system chosen shall result in a durable weather-resistant paint well adhered to the pole and suitable for streets with heavy salting and the resulting salt spray from passing vehicles. The green finish paint color shall be a Tiger-Drylac RAL color (6009 for green), with 90% (high) gloss finish. The black finish paint color shall be a Tiger Drylac RAL 9004 with 80% gloss. The manufacturer shall fully warrant the paint system for five years.

4902 RFQ.doc Page 5

Rev. 07/28/2016-4902 FormA.doc

0BForm A: Price Proposal

1BRFQ #: 4902-0-2020-TJ Aluminum Trombone Arms This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

QTY UNIT ITEM DESCRIPTION UNIT PRICE EXTENDED

PRICE

10 ea 10' Type II Signal Trombone Arm

6 ea 10’ Type II Signal Trombone Arm, Green Finish

6 ea 12' Type II Signal Trombone Arm

25 ea 15' Type II Signal Trombone Arm

2 ea 15' Type II Signal Trombone Arm, Black Finish

40 ea 18' Type II Signal Trombone Arm

2 ea 18’ Type II Signal Trombone Arm, Green Finish

25 ea 22’ Type II Signal Trombone Arm

4 ea 22’ Type II Signal Trombone Arm, Green Finish

12 ea 25’ Type II Signal Trombone Arm

TOTAL: $_______________

Days to delivery after receipt of order: __________

UDelivery NotificationU: City of Madison Traffic Engineering shall be notified 48 hours prior to delivery of any items so that personnel and equipment may be available for unloading. Notification shall be made to Ed Smith, 608-266-4767.

Specifications and other conditions per RFQ# 4902-0-2020-TJ

Above bid submitted by:

U

COMPANY NAME

Rev. 07/28/2016-4902 FormB.doc

0BForm B: Bidder Information

1BRFQ #: 4902-0-2020-TJ Aluminum Trombone Arms This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: 30TUwww.cityofmadison.com/business/localPurchasingU30T

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing