Biloxi Public School District 160 St. Peter Street

Biloxi, MS 39530

REQUEST FOR PROPOSAL (RFP)

Relocatable Classroom Portables for North Bay Elementary

The Board of Trustees of the Biloxi Public School District (hereafter referred to as “BPSD”) is soliciting sealed Requests for Proposals (RFP) from qualified vendors (hereafter referred to as “Vendor”) for the purchase of 8 relocatable classroom portables for North Bay Elementary. Proposals are to include removal and haul away of four existing modular classrooms on property, preparation, delivery and installation of new units as included in specifications herein. Sealed bids will be received at 160 St. Peter Street, Biloxi, MS 39530 and electronically at centralbidding.com on or before 2:00 PM CST on Tuesday, May 12, 2026. Proposals and specification responses will be opened and evaluated.

Copies of this RFP and, if any, subsequent addenda as well as detailed specifications, communications, updates, and other relevant information can be found on our website:

https://www.biloxischools.net/69136_2.

Interested parties shall submit a sealed bid proposal, clearly labeled with the words “CLASSROOM PORTABLES-NORTH BAY” and the envelope should include the bidder’s Company Name, Company Address and all applicable state and local license and registration numbers of the bidder (e.g. Certificate of Responsibility). The fully-completed RFP with original signatures by an authorized representative must be received on or before May 12, 2026 at 2:00 PM, CST in one of the following ways:

Physical Submission Electronic Submission Submission Deadline Sealed proposal clearly marked

“CLASSROOM PORTABLES-

NORTH BAY” to:

Biloxi Public School District Purchasing Dept

Attn: Shane Switzer 160 St. Peter Street

Biloxi, MS 39530 www.centralbidding.com – For any questions relating to the electronic bidding process, please call Central Bidding at 228-810-4814.

Tuesday, May 12, 2026

2:00 PM CST

Proposals received after the stated deadline will be deemed invalid and will not be considered.

The responsibility of timely delivery or proposals rests solely with the vendor.

Proposals or alterations by fax, phone or email WILL NOT be accepted. Envelopes not marked will remain sealed. It is the sole responsibility of the respondents to ensure their responses arrive in a timely manner.

Late arrivals will be rejected. The Biloxi Public School District is not responsible for delays of any commercial carrier or delays incurred by the respondents.

https://www.biloxischools.net/69136_2 http://www.centralbidding.com/

BILOXI PUBLIC SCHOOL DISTRICT – RFP FOR RELOCATABLE CLASSROOM PORTABLES FOR NORTH BAY ELEMENTARY PAGE 2 OF 13

I. GENERAL AND ADMINISTRATIVE INFORMATION

Purpose The Biloxi Public School District (BPSD) is soliciting sealed Requests for Proposals (RFP) from qualified vendors (hereafter referred to as “Vendor”) for the purchase of 8 relocatable classroom portables for North Bay Elementary. Proposals are to include removal and haul away of four existing modular classrooms on property, preparation, delivery and installation of new units as included in specifications herein.

Schedule of Events:

Event Date(s) Release of RFP April 8, 2026 Newspaper Publish Dates April 8, 2026 and April 15, 2026 Site Visits (If Needed) April 20-24, 2026 Proposals Due and Opening of Proposals May 12, 2026 @ 2:00 PM CST Recommendation to School Board May 19, 2026 Desired Start/Completion Date ASAP

Inquiries Correspondence and inquiries regarding this RFP must be done via email as follows:

Regarding setting up site visit Chris Macmillan – Maintenance Director Chris.macmillan@biloxischools.net 228-326-4982

Regarding specifications of bid, bidding process or timeline

Shane Switzer – CFO/Business Manager Shane.switzer@biloxischools.net Jennifer Gibson – Purchasing Director Jennifer.gibson@biloxischools.net

If a vendor does not receive a response within 24 hours, it is the responsibility of the vendor to call the BPSD Office at 228-374-1810 to confirm that the email was received. Leave a message if necessary.

Walkthrough Vendors interested in submitting a bid have the option to schedule an on-site walkthrough on the campus of North Bay Elementary, 1825 Popp’s Ferry Road, Biloxi, MS 39532. Site visits may be scheduled with Chris Macmillan, by calling 228-326-4982. Site visits may be scheduled between April 20-24, 2026.

mailto:Chris.macmillan@biloxischools.net mailto:Shane.switzer@biloxischools.net mailto:Jennifer.gibson@biloxischools.net

BILOXI PUBLIC SCHOOL DISTRICT – RFP FOR RELOCATABLE CLASSROOM PORTABLES FOR NORTH BAY ELEMENTARY PAGE 3 OF 13

Addenda Any addenda issued after the issue of the RFP shall be covered in the proposal and in closing a contract they shall become part thereof. If any questions arise with the RFP documents, proposers may submit to the BPSD a written request for interpretation. Interpretation, if any, of documents will be made by addendum to the RFP. Copies of any addendum will be posted on the website:

https://www.biloxischools.net/69136_2. Vendors should check the site on a regular basis for addenda and/or communication regarding this RFP. The BPSD will not be responsible for any other explanation and/or interpretations. Vendor shall acknowledge the receipt of all addendums which were issued during the course of this RFP.

Withdrawal of Proposal Proposals cannot be withdrawn after submission, unless a vendor makes a request, in writing, to the Biloxi Public School District prior to the deadline for submitting proposals. The Biloxi Public School District will not accept proposals submitted after the submission deadline.

Waivers The Biloxi Public School District reserves the right to waive any formality and to reject any or all proposals in whole or part.

If the Biloxi Public School District is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire earthquakes, floods or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of proposals at the advertised date and time, all proposals received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time.

The new date and time of the proposal opening, as determined in accordance with this paragraph, shall not be advertised, and all offerors, upon submission of a proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Proposals shall be received by Biloxi Public School District until the new date and time of the proposal opening as set forth herein. The BPSD shall not be held responsible for the receipt of any proposals for which the delivery was attempted and failed due to the closure of the district offices as a result of a Force Majeure Event. Each offeror shall be required to ensure the delivery and receipt of its proposal by the BPSD prior to the new date and time of the proposal opening.

Governing Law All RFPs and related documents submitted to the Biloxi Public School District by the vendor(s) are governed under the laws of the state of Mississippi. Vendor(s) and its employee(s), representative(s), and/or subcontractor(s) agree(s) to abide by all applicable federal, state, and local codes, laws, rules, and regulations. An agreement resulting from this solicitation shall be governed by and construed in accordance with the laws of the state of Mississippi. Venue for any and all legal action regarding or arising out of transactions covered herein shall be solely in Harrison County, State of Mississippi.

Reserved Rights The Biloxi Public School District reserves the right to:

● Give full and proper consideration to the service, reputation, product knowledge, and experience of all companies presenting bids, and to disqualify any such vendor it deems unqualified to provide the service(s) requested.

● Reject any and all bids for any reason.

https://www.biloxischools.net/69136_2

BILOXI PUBLIC SCHOOL DISTRICT – RFP FOR RELOCATABLE CLASSROOM PORTABLES FOR NORTH BAY ELEMENTARY PAGE 4 OF 13

● Accept any alternative proposal believed to be in the best interest of the district.

● Waive any technicality.

Biloxi Public School District Regulations Vendor(s) and their representative(s) shall follow all applicable school district policies and regulations while on the Biloxi Public School District property. No work shall interfere with school activities or environment unless the principal or person in charge gives permission. Vendors are prohibited from contacting or lobbying members of the school board, school district administrators, school district employees, school district contractors, or school district consultants. Failure to conform will be grounds for disqualification of the vendor.

Insurance The vendor must provide a current copy of their company’s Certificate of Insurance with Workers Compensation and General Liability Coverage. BPSD requires coverage for not less than $1,000,000.

BPSD must be listed as an insurer under the coverage provided. It is imperative that this insurance is maintained throughout the duration of the contract. This coverage must be submitted and kept on file with

BPSD.

Pricing and Payment Payment terms will be agreed upon after awarding the contract. For example, terms could be such as 25% deposit upon board approval of signed contract, 60% at delivery and 15% after punch list completed. Bid pricing to hold for 45 days from receipt of bid until issuance of purchase order.

Basis of Award The contract will be awarded to the lowest and best responsive bidder meeting specifications, price, and other factors considered. The award of a contract for any proposal is contingent upon the approval of the vendor by the Biloxi Public School District Board of Trustees. The contract awarded under this RFP is contingent upon the availability of funds to the Biloxi Public School District for this project. In the event funds are not available, any contract resulting from this RFP will become null and void immediately.

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II. PROPOSAL – GENERAL PROVISIONS

Introduction The Board of Trustees of the Biloxi Public School District (hereinafter referred to as "BPSD is soliciting formal bid proposals from qualified vendors (hereinafter referred to as "Vendor" or "Contractor” for the purchase and installation of eight (8) manufactured modular relocatable classrooms (hereinafter referred to as "Portables"), as per these specifications. It is the intent of these specifications to fully comply with the minimum specifications for relocatable classrooms as adopted by the Mississippi State Department of Education, Division of School Building and Transportation ("State"), as revised May 18, 1990 and effective July 1, 1990. In order for any bid to be considered, Vendor must be currently approved (at the time the bid proposal is submitted) by the State as an approved Vendor for the sale of Portables in the state of Mississippi.

Quantity of Portables to Be Purchased Eight (8) relocatable classrooms (either in single units or double units) shall be delivered to and installed at North Bay Elementary School – 1825 Popp’s Ferry Road, Biloxi, MS 39532.

Site Visitation by Vendor and Subcontractor(s) The Vendor and all subcontractors are strongly encouraged to visit the site receiving Portables to familiarize themselves with existing working conditions. Failure to visit each site shall not relieve the Vendor or any subcontractor of the responsibility of making changes required by conditions encountered on the site.

III. SCOPE AND SPECIFICATIONS

Removal of Four (4) Existing Portable Buildings Remove and haul away of four existing portables at North Bay Elementary School (see map in Appendix A).

Prior to removal of existing buildings, the Biloxi Public School District will disconnect all utilities to existing buildings and will provide:

• Removal of decks, steps, ramps and awnings

• Removal of some skirting to access utilities

• Removal of mini split units

• Removal of chain link fence for access only

• See map of existing portables in Appendix A and photos in Appendix B.

Delivery, Site Preparation and Installation of New Portable Buildings

Install eight (8) new, air-conditioned portable classrooms (either as 8 single units or 4 double units).

Portable classrooms must be new and cannot be used, refabricated or refurbished. The units must comply with the minimum specifications for relocatable classrooms as adopted by the Mississippi State Department of Education, Division of School Building and Transportation (“State”), as revised May 18, 1990 and effective July 1, 1990. In order for any bid to be considered, Vendor must be currently approved (at the time the bid proposal is submitted) by the State as an approved Vendor for the sale of Portables in the state of Mississippi.

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Each modular building must include ADA compliant restrooms. Each classroom must include a self-contained wall mounted HVAC system. This bid must include installation, block, leveling and anchoring.

Delivery set up and removal needs to be included in the cost. Each modular classroom should include material and labor to install the appropriate and matching skirting around each modular classroom.

The bid should also include all costs associated with miscellaneous electrical and supplies, hardware and supplies, and all installation costs.

The Biloxi Public School District will provide:

• A site plan for permitting

• Installation of decks, steps, ramps and awnings

• Connection of fire alarm systems, intercom systems and IT

• All bath accessories and installation of such accessories (including grab bars, mirrors, toilet tissue, paper towel and soap dispensers)

Vendor/Contractor to provide:

• A full set of plans for permitting to be incorporated with site plans provided by the Biloxi Public School District

• Permitting for project (no fee charged by City)

• Removal of all remaining skirting on current buildings

• Preparation of site pad with a sandy/clay mix, crowned or sloped so that storm water will not flow or pond under building

• Pouring of strip footers with rebar under the length to support piers. Piers must be cement bonded and anchored per foundation plan.

• Connection of water, sewer and power

Building General Specifications

• 2021 IBC, 2023 NEC

• 150 MPH wind speed

• Perimeter frame

• Steel floor joists

• ¾” Sturd-I-floor plywood decking – option double 5/8”

• VCT floor with rubber base cove – option LVT with rubber base cove

• Solid core interior door with closer

• 2x6 exterior walls at 16” OC

• 2x4 interior walls at 16” OC

• Double top plate, single bottom plate

• 5/8” type X vinyl covered walls – option tape/mud/sand/prime/2 coats of paint (type determined by

Biloxi Public School District)

• Optional: FRP wall covering in restroom

• Walls to roof decking

BILOXI PUBLIC SCHOOL DISTRICT – RFP FOR RELOCATABLE CLASSROOM PORTABLES FOR NORTH BAY ELEMENTARY PAGE 7 OF 13

• 2X2 Ceiling grid

• LED light fixtures, including one in restroom

• Power for Smart Board

• J boxes for pull stations, alarm systems and intercom

• Wall hung HVAC with commercial room ventilation (fresh air intake)

• Metal gable roof with 4” overhangs or less to freight as a 14’ wide

• Trusses at 16” OC

• ADA restroom with vitreous china toilet and sink and wall support for sink

• Full OSB sheathing and moisture wrap

• Hi rib steel siding and trim

• 36” X 60” IMPACT RATED vinyl windows, low E, with mini blinds

• (2) Steel doors in steel jamb with 4” x 24” view block, IMPACT RATED

• Steel skirting kit

• Fire extinguisher in semi recessed cabinet

• 8’ Tackboard

• 8’ Dry Erase Board

IV. REQUIREMENTS FOR SUBMISSION

• Signed “Requirements for Submission” page

• A detailed building specifications sheet listing

• Signed Assurances form

• Interior and exterior picture of proposed modular building

• A completed and signed Bid Pricing Matrix page.

• All bids must be received by 2:00 PM CST on May 12, 2026.

BILOXI PUBLIC SCHOOL DISTRICT – RFP FOR RELOCATABLE CLASSROOM PORTABLES FOR NORTH BAY ELEMENTARY PAGE 8 OF 13

REQUIREMENTS FOR SUBMISSION

Having examined the specifications on the items described on the attached pages, my firm agrees that if the BILOXI PUBLIC SCHOOL DISTRICT SCHOOL BOARD accepts my proposal, my firm will accept an order at the prices bid and these prices will remain in effect until the order is complete.

Prices bid are on items as specified or of equal quality, unless so indicated. I understand that I may be required to remove items delivered to the school district at my cost and refund the cost of said items, if they do not meet specifications.

Company Name

Contact Person (Typed or Printed)

Phone Number

Company Address

Email Address

Signature

Date

BILOXI PUBLIC SCHOOL DISTRICT – RFP FOR RELOCATABLE CLASSROOM PORTABLES FOR NORTH BAY ELEMENTARY PAGE 9 OF 13

ASSURANCES AND SIGNATURE FORM

In submitting this application, I certify that:

1. The organization will comply with applicable federal, state, and local policies and procedures.

2. The products and services quoted meet the minimum specifications as required by the State of Mississippi.

3. The organization is an approved vendor for relocatable classrooms in the State of Mississippi.

4. No federal or state suspension or debarment is in place.

5. No criminal history of the firm/vendor or its employees exists.

6. There is no collusion involved in presenting this bid or its components.

7. The minimum insurance requirements are in place.

The undersigned hereby certifies that I am an individual authorized to act on behalf of the organization in submitting this application and assurances. I certify that all of the information provided here is true and accurate, to the best of my knowledge. I understand that the discovery of deliberately misrepresented information contained herein may constitute grounds for denying the applicant’s request for approval.

Name of Organization

Printed Name of Authorized Representative

Signature of Authorized Representative

Date Signed

BILOXI PUBLIC SCHOOL DISTRICT – RFP FOR RELOCATABLE CLASSROOM PORTABLES FOR NORTH BAY ELEMENTARY PAGE 10 OF 13

Bid Pricing Matrix:

Pricing should list a cost per unit and an item total (Unit Price X Quantity) and a total price of all Item Totals.

OPTION A:

EQUIPMENT CLASSROOM

QUANTITY

UNIT PRICE ITEM TOTAL

8 - 24’ x 36” (or similar) Modular Classrooms w/restrooms

8 $

Removal of Existing Buildings 4 $ Delivery to North Bay Elementary 8 $ Site Prep, Skirting and Installation 8 $

BID TOTAL (8 SINGLE UNITS) $

OPTION B:

EQUIPMENT CLASSROOM

QUANTITY

UNIT PRICE ITEM TOTAL

4 - Double 28’ x 60’ (or similar)- Modular Classrooms w/restrooms

8 $

Removal of Existing Buildings 4 $ Delivery to North Bay Elementary 8 (4 units) $ Site Prep, Skirting and Installation 8 (4 units) $

BID TOTAL (4 DOUBLE UNITS) $

Pending pricing and circumstances, bid will be awarded on May 19, 2026. Based on this date, please provide project start date (haul off/removal of old portables) and projected completion date after installation is completed:

Proposed Start Date:

Proposed Completion Date:

Printed Name of Authorized Company Representative:

Signature:

Date:

BILOXI PUBLIC SCHOOL DISTRICT – RFP FOR RELOCATABLE CLASSROOM PORTABLES FOR NORTH BAY ELEMENTARY PAGE 11 OF 13

Appendix A

North Bay Elementary School – Google Earth View Relocatable Classroom Bid

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Appendix B

Photos of Existing Portables at North Bay Elementary School Relocatable Classroom Bid

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