48FW_Chapel_Support_Services_Combined_Synopsis_Solicitation.docx

RAFL Chapel Services Combined Synopsis/Solicitation FA558724Q0029 IAW FAR 12.603

NOTICE TO OFFEROR: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) IAW FAR Parts 12 and 13.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-03 effective 2/23/2024, DFARS Change 01/22/2024 effective 01/22/2024 and DAFAC 2023-0707 effective 07 July 2023.

Requirement Title: 48 FW Chapel Support Services Solicitation Number: FA558724Q0029 Solicitation Date: 29 February 2024

Set-Aside: Due to overseas location, no set-aside will be used in accordance with FAR 19.000(b)(1)(ii) North American Industry Classification System Code (NAICS): 813110 Religious Organizations

The 48th Fighter Wing Chapel on Royal Air Force Lakenheath (RAFL), has a requirement for Chapel Religious Services and Programs to include four (4) Chapel Support Service positions IAW the Attached Performance Work Statements (PWS).

Combined Synopsis/Solicitation Attachments:

· Attachment 1 – PWS-Airman Ministry Center Coordinator

· Attachment 2 –PWS-Multi Service Music

· Attachment 3 –PWS-Catholic RE Coordinator

· Attachment 4 –PWS-Protestant RE Coordinator

· Attachment 5 – Applicable Provisions and Clauses

· Attachment 6 - BPA Terms and Conditions

The Government reserves the right to award multiple Blanket Purchase Agreements to meet the Government’s need. However, the Government is under no obligation to do so. If an offeror presents a quotation that meets all the Government’s objectives and is determined to be in the best interest of the Government, the Government reserves the right to award a single BPA to the responsible vendor that meets the Government’s need. The Government reserves the right to propose counter offers for certain aspects of vendor’s quotations if it is determined to be in the best interest of the Government.

Period of Performance: Ordering period cannot exceed five (5) years. Vendors may quote based on ordering periods less than five (5) years; however, the minimum time is 12 months.

Place of Performance: RAF Lakenheath, England All questions regarding this RFQ must be submitted and received by the Points of Contact listed below no later than (NLT)1400 Greenwich Mean Time (GMT) on Tuesday 12 March 2024 Questions received after this deadline will not be reviewed or considered.

Submission of quotations must be received no later than 1400 GMT on Thursday 21 March 2024. by the 48th Contracting Squadron, via email to the following Points of Contact (POCs):

Contract Specialist: Jordan C. Temple Email: jordan.temple.1@us.af.mil

Contracting Officer: Balente Guzman Email: balente.guzman@us.af.mil

Contracting Officer: Nakeisha Maroney Email: nakeisha.maroney@us.af.mil

APPLICABLE FAR PROVISIONS/CLAUSES:

All applicable FAR and DFARS Provision/Clauses can be found in the Attachment 5 – Applicable Provision and Clauses. The following are instructions and evaluation factors pulled from the Provision/Clauses document specific to this combined synopsis solicitation for easier viewing for the offeror.

FAR 52.212-1 - INSTRUCTIONS, CONDITIONS & NOTICES TO OFFERORS OR QUOTERS

ADDENDUM to FAR52.212-1 INSTRUCTIONS TO OFFERORS

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b) (1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted no later than 1400 GMT on 21 March 2024. Quotes must be submitted via email to the Points of Contact listed above.

2. Questions must be submitted and received by the Points of Contact listed above no later than 14:00 GMT on 12 March 2024. Questions received after this deadline may not be reviewed or considered.

3. Vendors are instructed to submit pricing on a separate document presenting it in any configuration of unit of issue. This includes options such as monthly, quarterly, or unit-based payments. If “unit” is utilized, vendors must explicitly define what “unit” entails and specify how many units would be required to complete the necessary tasks monthly. Clarity in this regard is essential for accurate evaluation and comparison of proposals. Quotations submitted by vendors must clearly identify the scope of work quoted for. Any quotation that lacks clear identification of the scope of work may be considered unresponsive and consequently removed from further consideration for award.

4. Vendors are required to submit technical documentation on a separate document, not exceeding 10 pages in length, inclusive of a cover sheet. Pages beyond this maximum may not be evaluated. The technical documentation must explicitly indicate the services for which the vendor is providing a quotation. Failure to clearly delineate this information may lead to the vendor being deemed technically unacceptable and consequently removed from further consideration for award. The technical documentation must demonstrate the vendor’s ability to execute the services outlined in the relevant Performance Work Statement. This should encompass evidence of experience, relevant certifications, degrees, or any other pertinent qualifications that attest to the vendor’s ability to fulfill the contractual obligations.

(End of Addendum)

Evaluation - Commercial Items

ADDENDUM TO 52.212-2 Evaluation - Commercial Items

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government reserves the right to award multiple Blanket Purchase Agreements to meet the Government’s need. However, the Government is under no obligation to do so. If an offeror presents a quotation that meets all the Government’s objectives and is determined to be in the best interest of the Government, the Government reserves the right to award a single BPA to the responsible vendor that meets the Government’s need. The Government reserves the right to propose counter offers for certain aspects of vendor’s quotations if it is determined to be in the best interest of the Government.

1. TECHNICAL CAPABILITY – A company’s quotation will be considered technically acceptable if it meets the requirements in the relevant Performance Work Statement and complies with the Instructions to Offerors. Quotations that do not meet those requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

2. PRICE – The Government will evaluate pricing submitted on company letterhead to determine a fair and reasonable price in accordance with FAR 13.106-3. The evaluation of prices will be based on the Total Evaluated Price, defined as the total price to complete the services outlined in accordance with the applicable Performance Work Statement. The Total Evaluated Price will be calculated over a 12-month period, utilizing the vendor’s proposed pricing and the proposed unit price. Evaluation will consider the entirety of costs associated with delivering the required services over the specified timeframe, ensuring that the proposed pricing aligns with the scope and requirements outlined in the applicable Performance Work Statement. Vendors will be assessed based on their ability to provide competitive pricing while meeting the quality and standards set forth in the Performance Work Statements.

(End of Addendum)

APPLICABLE DAFFARS CLAUSES

DAFFARS 5352.201-9101 USAFE OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid

FA558724Q0029

protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Joseph F. Lyden

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: joseph.lyden@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Ms. Heidi Hoehn

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: Comm: (49)-6371-47-9330 DSN: (314)480-9330 Fax: (49)-6371-47-2025.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

DAFFARS 5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

DAFFARS 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) DAFFARS 5352.242-9001 COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (JUL 2023)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment. (End of clause)