PWS-SUN_SHADE.pdf

ATTACHMENT 1 28 May 2019

PERFORMANCE WORK STATEMENT (PWS)

FOR

MOUNTAIN HOME AFB AIRCRAFT SUN SHADES

TABLE OF CONTENTS

SECTION A DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK

1.1 Background

1.2 Mission

1.3 Scope

2.0 PROGRAM MANAGEMENT

2.1 Responsibilities

2.2 Maintenance Documentation

2.3 Planned and Contract Work

3.0 SAFETY

3.1 Contractor Liability

3.2 Spill Notification

3.3 Safety and Health Program

3.4 Safety Notification and Reporting

4.0 SECURITY

4.1 Identification and Credentials

4.2 Government-Furnished Security Training

4.3 Escorting

4.4 Retrieving Identification Media

4.5 Traffic Laws

4.6 Weapons, Firearms and Ammunition

4.7 Reporting Requirements

4.8 Photography

5.0 PERFORMANCE MANAGEMENT

5.1 Performance Management

5.2 Quality Control Manager

5.3 Performance Evaluation

5.4 Performance Evaluation Meetings, Conferences and Workshops

SECTION B SERVICES SUMMARY

1.0 SERVICES SUMMARY

1.1 Purpose

1.2 Components

1.3 Quality Assurance Surveillance Plan (QASP)

1.4 Right to Surveil

1.5 Services Summary Table

SECTION C GOVERNMENT-FURNISHED PROPERTY AND SERVICES

1.0 GOVERNMENT-FURNISHED PROPERY AND SERVICES

1.1 General Information

1.2 Government-Furnished Training

1.3 Manufacture’s Information

SECTION D GENERAL INFORMATION

1.0 TRANSITION

1.1 Assuming Functional Responsibility

1.2 Access to Facilities

1.3 Phase-In Plan

1.4 Joint Inspection

1.5 Existing Conditions

1.6 Phase-Out Plan

2.0 CONTRACTOR PERSONNEL

2.1 Contractor Employees

3.0 Program Management

3.1 Licenses and permits

3.2 Injuries and damages

4.0 HOURS OF OPERATION

4.1 Duty Hours

4.2 Holiday

SECTION E APPENDICES

Appendix A Definitions Appendix B Deliverables Appendix C Maintenance Documentation Appendix D Annual Inspection Report

SECTION A

DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK.

1.1 Background. Preventative Maintenance is the basis of Air Combat Command’s policy for aircraft sun shade sustainment. The government’s objective is to maintain safe and reliable aircraft sun shades.

1.2 Mission. The contractor shall sustain aircraft sun shades through scheduled inspections, preventive maintenance and repair of deficiencies.

1.3 Scope. The scope of this service is to support existing aircraft sun shades at Mountain Home AFB, ID. The Contractor shall inspect, maintain and repair aircraft sun shades, to include:

structure, lights, electric, bird nesting mitigation, lightning protection, obstruction lighting, safety reflective devices, fall protection, and any other base-unique attached features, as applicable.

The contractor shall provide documentation of inspection, maintenance, and repair.

2.0 PROGRAM MANAGEMENT.

2.1 Responsibilities. At a minimum, the contractor shall accomplish the following, to support aircraft sun shade maintenance requirements.

2.1.1 Inspect, Report, Document. Inspect for, report and document:

a) Inherent structural weakness

b) Corrosion

c) Improper installation

d) Design defect

e) Electrical defect

f) Weather (turbulence) related damage

g) Improper use

h) Destruction

i) Failure (signs of or evidence of electrical, structural or mechanical failure)

j) Severed item

k) Evidence of stress/buckling/fatigue/etc.

l) Bird netting tears/rips/rot/etc.

m) Missing hardware

n) Loose hardware

o) Wildlife intrusion

p) Other discrepancies

2.1.2 Preventative Maintenance Plan (PMP). Contractor shall submit a PMP that specifically details how the contractor shall address all sub-paragraphs in sections 2.2 and 2.3 of the PWS, to include how aircraft sun shade configurations shall be maintained, and perform preventive maintenance of aircraft sun shades in accordance with this plan. The PMP shall be submitted to the Contracting Officer (CO) NLT 30 calendar days following notice of contract award, and shall be non-proprietary.

2.1.3 Requests. Respond to CO requests within CO-requested timeframe. Extensions to CO-requested timeframes shall only be approved by the CO prior to the needed extension. (Per unit- specified timeframe)

2.1.4 Problem Management. Identify, document, and notify the government of actual or potential contractor program management problems and deficiencies, and report unresolved problems to the CO. Report site-specific problems affecting maintenance accomplishment and/or contractor performance to CO or Contracting Officer’s Representative (COR).

2.1.4.1 Corrective Action Priority. Perform corrective action IAW paragraph 2.3.4.

2.1.5 Meetings. Support meetings convened at the direction of the CO. Frequency and method of meetings shall be determined by the CO.

2.1.6 Significant Incident Notification Procedure. Inform the CO within 24 hours of becoming aware of an incident that involves a contractor’s employee that may subject the employee, the contractor, or the government to either potential civil or criminal liability.

2.1.7 Compliance. The contractor shall comply with all applicable base regulations/instructions.

2.1.8 Personnel. Ensure only qualified personnel perform inspection, maintenance and repair of aircraft sun shades.

2.1.8.1 Site Management. Provide a single point of contact (POC) for management of all aircraft sun shade activities.

2.2 Maintenance Documentation.

2.2.1 Documentation. The contractor shall maintain and submit maintenance documentation to all of the following: the CO, designated COR, and base Aircraft Sun Shade Manager, per Microsoft Excel spreadsheet format in Appendix C, Maintenance Documentation. Maintenance documentation shall include aircraft sun shade condition (serviceable/unserviceable – see definition), scheduled and unscheduled maintenance activities, discrepancies, corrosion control actions, repairs needed, corrective actions, identified trends in discrepancies, and metrics. All documentation shall be considered an integral part of this contract and shall be nonproprietary in nature. This documentation shall be submitted quarterly, if any activities have been performed or changed that pertain to section 2.3 of the PWS. If no activities have been performed, documentation submission is not required.

2.2.1.1 Metrics. Track and report, the number of aircraft sun shades serviceable, needing repairs, number of repairs performed and service call response times by category. The contractor may submit additional recommended metrics and improvement efforts.

2.2.1.2 Reference Material. Maintain copies of applicable aircraft sun shade manuals, drawings, specifications, etc. for use in inspection, preventive maintenance, and or repair. Provide copies to the CO, as requested.

2.2.1.3 Documentation of Paint and Coating Use. The contractor shall maintain a complete history of use of paint and any other protective coating. Documentation shall include the date of the use, type and amount of product used to include any brand name, process used, specific location where product was applied, and the contractor that performed the work. Provide documentation to the CO, as requested.

2.2.2 Requirements. The contractor shall perform tasks IAW manufacturers’ recommended inspection, maintenance, and or repair procedures, or industry standards, or best practices,(in that order) and be IAW applicable federal, state and local building code and regulations, or equivalent military standard Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS). Advise the CO of any conflicts/ambiguities in the various documents before beginning any task.

2.2.3 Alternate Procedures. The contractor may submit alternate maintenance procedures as a cost saving initiative or enhancement to inspection and or maintenance accomplishment. These procedures include deviations from preventive maintenance requirements when supported by technical analysis, test results, and documented conclusions. The CO shall approve all contractor-proposed deviations from preventive maintenance requirements prior to implementation.

2.3 Planned and Contract Work.

2.3.1 Annual Inspection. Perform and report Annual Inspections IAW manufactures’ recommended inspection procedures and/or industry standards or best practices for the following, but not limited to: lightning protection systems, aircraft sun shade structure, and lighting. The contractor shall submit annual inspection documentation to the CO, designated COR and 366 MXG Aircraft Sun Shade Manager, per Microsoft Excel spreadsheet format in Appendix D, Annual Inspection Report. This shall be submitted NLT 30-days after the inspection is accomplished.

2.3.2 Maintenance and Repair (M&R). Execute all routine, urgent and emergency M&R.

2.3.3 Customer Service

2.3.3.1 Scheduling. Schedule work with the COR to minimize disruption to mission requirements. Coordinate inspections, maintenance, and or repair work NLT 30 calendar days before work is scheduled.

2.3.3.1 Disruption. Coordinate disruptions with the COR prior to starting work. Provide notification, at least five working days, prior to disruption (e.g., power outage, blocked access, inspection process, maintenance process, repair process, cleaning, and or spraying). Disruptions shall provide the least amount of customer inconvenience. Notify the COR (format to be provided by the Aircraft Sun Shade Manager) within 24-hours of expected downtime due to disruption.

2.3.4 Work Priorities. The contractor shall include, in maintenance documentation, procedures for assessing, scheduling and performing emergency, urgent, and routine corrective maintenance (CM) as follows:

2.3.4.1 Emergency Maintenance. Emergency maintenance is classified as an immediate response to repair hardware or structural failure that renders the aircraft sun shade unserviceable and/or unsafe. Scope shall be limited to work necessary to eliminate the emergency condition (i.e., investigation and temporary repair, except where permanent repair is more practical). The contractor shall have the capability to assess the emergency condition within 2 hours of notification. The contractor shall initiate actions necessary to render the aircraft sun shade safe within 24 hours of assessment, unless a waiver has been obtained from the CO. For events so catastrophic that 24-hour alleviation is not possible, a waiver may become automatic, as approved by the CO, with guidance from the WG/CC. Once the emergency condition has been alleviated, the condition shall be re-categorized as urgent or routine (if applicable).

2.3.4.2. Urgent Maintenance. Urgent maintenance is classified as a condition that if not acted upon immediately has the potential to create an emergency maintenance situation. The contractor shall have the capability to assess the urgent condition within 24 hours of notification.

The contractor shall initiate urgent action repairs within 48 hours of assessment, and complete urgent work within five days of notification unless a waiver has been obtained from the CO.

2.3.4.3 Routine Maintenance. Routine maintenance is classified as all other maintenance actions. The contractor shall incorporate routine maintenance into a planned work schedule.

2.3.5 Estimated Time to Repair (ETR). Establish an ETR for aircraft sun shade repairs.

Provide written status as changes occur and provide to base Aircraft Sun Shade Manager within 8 hours of a known change from the planned schedule.

2.3.6 Work Clearance and Permits. Coordinate work with the COR, as required. Obtain digging, welding, and/or paint spraying permits IAW base operating instructions. Some permits take no less than ten (10) days to obtain and are only valid for two (2) weeks. The contractor shall understand all necessary permitting processes and obtain and renew permits as necessary with minimal work interruption. For a dig permit, contractor must contact DIGLINE to coordinate: 1-800-342-1585.

2.3.7 Continuation of Essential DoD Contractor Services During Crises. The Government has determined that the services in paragraphs 2.3.4.1 and 2.3.4.2 of this PWS are essential during a crisis, in accordance with Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services. Within 30 days following contract award, the contractor shall submit a written plan to the CO for continuing the performance of essential services during crisis. Said plan shall comply with DFARS Clause, 252.237-7023, Continuation of Mission Essential Functions. The contractor shall activate the plan only during periods of crisis, as directed by the CO.

3.0 SAFETY

3.1 Contractor Liability. The contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions, and pay fines and fees resulting from improper contractor actions and/or process.

3.2 Spill Notification. Notify the CO, designated COR, and the 366 MXG Aircraft Sun Shade Manager immediately of any pollution incident, as per base requirements.

3.3 Safety and Health (S&H) Program. Establish responsibilities and procedures required to effectively administer conformance with Air Force (AF) Occupational Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), and AF Safety Instructions.

3.4 Safety Notification and Reporting. Notify the CO, designated COR, and 366 MXG Aircraft Sun Shade Manager of any mishap involving contractor personnel, AF assets, or AF operations, which result in injury, illness, or damage. Establish internal mishap notification procedures and brief all contractor personnel. Document the mishap notification briefing as part of initial safety orientation. Document and report any mishap using local base procedures.

Provide a copy of all mishap reports to the CO, designated COR, and the 366 MXG Aircraft Sun Shade Manager within 7 calendar days following mishap. Injuries to contractor personnel shall be reported IAW OSHA requirements. Maintain copies of all mishap reports for one year.

4.0 SECURITY

4.1 Identification and Credentials. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation.

4.1.1 Identification. The contractor shall provide a completed 366th SFS Form 30 for each employee requiring installation access to the CS within five (5) business days following contract award. After approval, the CS will notify the contractor that the employees may get their installation access ID at the Visitor’s Center. Employees must demonstrate vehicle registration, proof of insurance, and a valid driver's license in order for vehicles to be registered at Mountain Home AFB, Idaho. All employees shall fluently read, write, speak, and understand the English language.

4.1.2 Safeguarding. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.2 Government-Furnished Security Training. All contractor personnel shall receive base-specific security training from the designated COR, 366 MXG Aircraft Sun Shade Manager, and or unit Security Manager for restricted access areas prior to being granted access to restricted areas.

4.3 Escorting. Contractor personnel without appropriate security clearance shall be escorted by authorized personnel within controlled areas.

4.4 Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e. terminated for cause, retirement, etc.

4.5 Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.6 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately-owned vehicle while on Mountain Home AFB.

4.7 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.8 Photography. Contractor shall ensure no photographic equipment is permitted on the flightline by their personnel. If needed in the performance of their duties, contractor shall follow local base policies prior to taking photographs.

5.0 PERFORMANCE MANAGEMENT.

5.1 Performance Management. The contractor shall develop, document, implement, maintain, and continuously improve a comprehensive Quality Control Plan (QCP) that assures compliance with all PWS requirements of the PWS in general and specifically those items identified in the service summary table (Section B, Table 1.5). The QCP shall address frequency/interval, numbers and types of quality control (QC) inspections, the qualifications of personnel accomplishing those tasks, and how the contractor shall control the quality of any subcontractors. The contractor shall submit the QCP to the CO NLT 30 calendar days following contract award.

5.2 Contract Manager and Alternate: Contract Manager and Alternate. Contractor shall appoint in writing to the CO within 10 business days following contract award a contract manager and alternate(s). Any changes to this letter of appointment shall be provided to the CO within three (3) business days. These individual(s) will be responsible for contract performance IAW the PWS. The contract manager or alternate will have full authority to act for the contractor on all contract matters. The name of this person, and an alternate or alternates, will act for the contractor when the primary is absent.

5.3 Quality Control Manager. The contractor’s Quality Control Manager shall lead the contractor’s quality control efforts in establishing and implementing the QCP. The contractor shall train personnel in effective methods and techniques for inspecting the contractor’s conformance to requirements. The contractor shall act as the focal point for inspections, analysis of inspection results, and corrective actions and reports.

5.4 Performance Evaluation. Contractor performance outputs are subject to surveillance by a government designated COR to ensure PWS compliance. At a minimum, the contractor shall:

5.4.1 COR/CO Access. Allow designated COR(s) access to work areas and data, provide support, and not interfere with the COR, State, Federal, and other designated personnel in the performance of their official duties. Permit the CO or authorized representative access to all records, data, and facilities used in the performance of the contracted services. Access shall be provided as soon as possible, but is not to exceed one workday of the request. Extensions may be approved by the CO prior to the needed extension.

5.4.2 Non-Conformances. Take effective corrective action(s) for any non-conformance identified during internal or government surveillance.

5.4 Performance Evaluation Meetings, Conferences, and Workshops. Meet with the CO, designated COR, and other government personnel, on a periodic basis or as deemed necessary.

The contractor may request a meeting with the CO when it is believed such a meeting is necessary. The government may require meeting with the contractor to discuss compliance, performance, improvement, quality, and/or training opportunities. The purpose of these meetings is to foster proactive continuous improvement by analyzing past performance problems as well as exceptional performance levels. These meetings shall review the contractor’s Quality Management System (QMS) effort and the government’s Quality Assurance (QA) function focusing on improving performance. The use of DOD and industry best practices and quality tools/methods should be explored and implemented whenever possible. The government shall provide meeting minutes.

6.0 Administrative Matters

6.1 Telephones. Government telephone facilities shall be made available for local calls to the contractor for official business use only.

6.2 Security Police and Fire Protection: The Government will provide general on-base security and fire protection services. Security Police telephone extension is 8-2256 (on-base) and 208-828-2256 (from all other phones) for both emergency and routine calls. Fire protection emergency phone is 8-0911(from on-base phone) and 208- 828-0911(from all other phones).

6.3 Utilities: All reasonable quantities of electricity will be made available to the Contractor without charge.

6.4 Toilet facilities: Use of existing toilet facilities in the immediate work area will be permitted. The Contractor will ensure facility cleanliness is maintained at all times to the extent of cleaning up after Contractor personnel only.

6.5 Records Management. All records, files, and documents, regardless of media (e.g., paper, electronic, etc), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

The contractor shall keep these item(s) current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program, paragraph 10, AFMAN 33-363, paragraph 6.4, AFMAN 33-364, paragraph 2.10 and the Air Force Records Disposition Schedule which may be accessed from the following web address:

https://www.my/af.mil/afrims/afrims/afrims/rims.cfm.4 https://www.my/af.mil/afrims/afrims/afrims/rims.cfm.4

Records shall be turned over to the government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

6.6 Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following internet address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at:

http://www.ecmra.mil.

SECTION B

SERVICE SUMMARY

1.0 SERVICE SUMMARY (SS). This SS identifies critical success factors for the contract.

The SS items are listed in Table 1.5.

1.1 Purpose. The SS lists performance objectives for the required services the government shall surveil. The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default.”

1.2 Components. The SS states the performance objective (required service), and threshold (performance standard, accept and reject points, if applicable, in either a qualitative or quantitative fashion) for each critical success factor.

1.3 Quality Assurance Surveillance Plan (QASP). The QASP identifies the audit methods and procedures the government shall use to evaluate the contractor's performance.

1.4 Right to Surveil. The government reserves the right to surveil all PWS services and requirements to determine whether the contractor is conforming to requirements and meeting performance objectives, standards, and thresholds.

1.4.1 Major Non-conformance. A major non-conformance is one that adversely impacts (or has the potential) mission, safety of personnel and/or equipment, environment, performance (quality), schedule (delivery), and/or cost. The CO shall communicate major non-conformances to the contractor on a Corrective Action Request (CAR) form with a suspense date for the contractor’s corrective action plan. As a minimum, the contractor’s action plan shall address:

1. Action(s) taken to fix the problem (correction)

2. Root cause analysis of the problem

3. Corrective action(s) on the cause of the problem

4. Action(s) taken to prevent recurrence

1.4.2 Minor Non-conformance. A minor non-conformance is a non-conformance, which by itself does not adversely impact mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. Minor non-conformances are communicated through notices; first notices are issued for any identified minor non-conformance, second notices are issued for repeat minor non-conformances or failing to correct minor non-conformance issues within a reasonable amount of time. A formal corrective action plan is not required for notices.

1.5. Services Summary Table.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

Maintenance:

Maintain aircraft sun shade IAW original equipment No major non-conformances IAW original equipment manufacturer (OEM) allowed manufacturer (OEM) specifications specifications

Scheduled Maintenance Completed and documented No major non-conformances 100% of the time allowed

Repair:

Completed on time/on budget Completed on time/on 90% Success Rate with 100% as proposed budget as proposed success upon initial rework

Emergency Assessment 2 hours 100% Success Rate** Response 24 hours 100% Success Rate** Initiate Emergency Repair 24 hours 90% Success Rate** Urgent Assessment Response 48 hours 90% Success Rate** Initiate Urgent Repair 5 days 90% Success Rate** Urgent Repair Completion IAW contractor’s PMP Routine Repair

Contractor Estimate + 10% of contractor Estimate Estimated Time to Repair

(ETR)

** Per section 2.3.4

SECTION C

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

1.0 GOVERNMENT-FURNISHED PROPERTY (GFP) AND SERVICES.

1.1 General Information. The government provides no equipment or vehicles.

1.1.1 Reimbursable Costs. The contractor shall bear the cost of all materials, parts, and supplies for routine maintenance and will not be reimbursed; all replacement parts must be compatible and of equal quality. For urgent and emergency services, the Government will negotiate reimbursement with the contractor for materials, parts, and supplies. Payment will not be made until work is completed. The contractor shall purchase reimbursable items on a competitive basis or, if there is a lack of competition, provide justification to the COR.

Discounts and rebates on items purchased by the contractor shall be credited to the Government.

Material costs will be based on the lowest of quotes provided by the contractor from at least three different commercial vendors for the actual direct cost of the material. The Government retains the right to obtain additional quotes. Materials reimbursement shall be made at contractor cost and the contractor shall make all purchase documents available for COR review and audit.

The Government retains the right to specify the quality of materials, parts, and supplies. The Government will not reimburse for the purchase or rental of tools, vehicles, or equipment.

Reimbursement for any specialized or limited duration rentals must be approved by the COR.

1.2 Government-Furnished Training. Government-provided training shall be identified and provided by the unit (i.e., flight line driving certification), and per section 4.2 of the PWS.

1.3 Manufacturer’s Information. The government shall provide available manufacturer's information related to aircraft sun shades; however the contractor is ultimately responsible for care and maintenance of the aircraft sun shades.

1.3.1 Pre-existing Warranties. The contractor shall assume and maintain any pre-existing warranties.

SECTION D

GENERAL INFORMATION

1.0 TRANSITION.

1.1 Assuming Functional Responsibility. Assume responsibility for all executable functions, identified in the PWS IAW the contractor’s Transition/Phase-In Plan and Phase-Out Plan.

1.2 Access to Facilities. The contractor shall be allowed access to government facilities subsequent to transition start date. Access shall not interfere with the work efforts of current contractor or government personnel. CO shall arrange access to ensure interference does not occur. The contractor shall be able to familiarize personnel with aircraft sun shades.

1.3 Phase-In Plan. Submit a final Phase-In Plan to the CO NLT 15 days after contract award.

Changes shall be limited to unforeseen conditions that occur prior to transition start.

1.4 Joint Inspection.

1.4.1 Aircraft Sun Shade. The contractor, CO, and appointed government representative shall conduct a joint inventory of all aircraft sun shades within 14 calendar days following contract award.

1.5 Existing Conditions. Identify substandard conditions or incomplete work to include, but not limited to: environmental, safety, health, equipment, and maintenance condition per individual aircraft sun shade. This documentation shall be submitted to the CO, designated COR, and Aircraft Sun Shade Manager within 30 calendar days following contract award, and shall be in the same format as the Annual Inspection Report, in Appendix D.

1.6 Phase-Out Plan. Submit a Phase-Out Plan for contract completion tasks when directed by the CO. The requirements for the plan shall be detailed in CO tasking letter.

2.0 CONTRACTOR PERSONNEL.

2.1 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor, by the CO, as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The contractor shall not employ any person who is an employee of the United States government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DOD

5500.7 and the Joint Ethics Regulation. If prior military, the employee must have been discharged under honorable conditions with no administrative discharge actions taken against them.

2.1.1 Security: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. Use of photographic equipment is forbidden without express consent of the Contracting Officer. The contractor shall provide physical security for the materials and work under his control. All job equipment and material not in use, but to be installed in the project, or in use by the contractor, may be stored on the job site. Damage, loss, or theft of such equipment and material shall be at the contractor's risk.

2.1.2 Laws, Directives, and Regulations. Comply with the laws, regulations, and directives of the appropriate Major Command (MAJCOM).

2.1.3 Terminations. Remove employees identified as potential threat to the health, safety, security, general well-being or operational mission of the installation or its population, or failure to comply with laws, regulations, and directives of the appropriate MAJCOM.

2.1.4 Conflict of Interests. Do not employ any person who is an employee of the government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest.

2.1.5 Contractor Appearance. Employees are expected to comply with reasonable dress and grooming standards based on comfort, productivity, health, and types of positions occupied.

Attire shall be in good repair and shall not be considered offensive, disruptive, or unsafe.

Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should be such that the items identify personnel easily and quickly for reasons of safety and personal protection. The Government is authorized to restrict base access to any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.0 Program Management.

3.1 Licenses and Permits. The contractor shall, without any additional expense to the Government, be responsible for obtaining any necessary licenses and permits and for complying with any applicable Federal, State, and municipal laws, codes, and regulations in connection with the performance of work as outlined in this SOW, that are not provided, in advance, by the Government.

3.2 Injuries and Damages. The contractor shall be liable for all personnel injuries and equipment damage that result from their negligence or failure to follow safety/health guidelines.

The contractor shall take proper safety and health precautions to protect work, the workers, the public, and the property of others, to include appropriate insurance.

4.0 HOURS OF OPERATION.

4.1 Duty Hours. Base hours of operation are 7:30 – 4:30 Monday through Friday. The contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this SOW at no additional cost to the Government. Work scheduled but not accomplished because of base closure due to weather, exercise, or actual alert, will be accomplished as soon as possible after reopening the base.

Recognized Federal Holidays. A minimum of ten paid holidays per year:

New Year's Day Martin Luther King Jr.'s Birthday Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day.

APPENDIX A

DEFINITIONS

Configuration Management – physical attributes or characteristics. Installation of original hardware/equipment.

Corrosion – the electrochemical oxidation of metals in reaction with an oxidant such as oxygen.

Can occur in any environment.

Fatigue – the progressive and localized structural damage that occurs when a material is subjected to cyclic loading.

Fracture – the (local) separation of an object or material into two, or more, pieces under the action of stress.

Fraying – to strain; chafe. To wear away (the edges of fabric, for example) by rubbing. To become worn away or tattered along the edges. A frayed or threadbare spot, as on fabric.

Hardware – a general term for items such as fasteners, bolts, washers, wire, turn buckles, etc.

Performance Work Statement (PWS) – specifies the government's requirements for services to be performed.

Serviceable – safe for use and discrepancies do not pose a hazard to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Structural Failure – loss of the load-carrying capacity below manufacturer’s design. Can refer to a component or member within a structure or of the structure itself.

Unserviceable – presents a danger to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Wear – erosion or sideways displacement of material from its "derivative" and original position on a solid surface performed by the action of another surface. Wear is related to interactions between surfaces and more specifically the removal and deformation of material on a surface as a result of mechanical action of the opposite surface.

APPENDIX B

DELIVERABLES

DELIVERABLE PWS REFERENCE DUE DATE

Preventative Maintenance Plan Section 2.1.2 60 days after contract award

(PMP)

Quarterly Maintenance Section 2.2.1 Quarterly Documentation

Work Schedules Section 2.3.3.1 NLT 30 days before work is scheduled

Quality Control Plan (QCP) Section 5.1 45 days after contract award

Phase-In Plan Section D.1.3 15 days after contract award

Phase-Out Plan Section D.1.7 Per CO request

APPENDIX C

MAINTENANCE DOCUMENTATION

ACC Aircraft Sun Shade Maintenance Documentation Sheet

Shelter Spot #

Date

Inspected

Discrepancy

Corrective Actions

Corrosion Control Actions

ECD

Contractor Repair Needed

Repair Cost

APPENDIX D

ANNUAL INSPECTION REPORT

ACC Aircraft Sun Shade Annual Inspection Report

Shelter Spot #

Date

Inspected

Discrepancy

Corrective Actions

Corrosion Control Actions

ECD

Contractor Repair Needed

Repair Cost

ATTACHMENT 2

AIRCRAFT SUN SHADE INSPECTION CHECKLIST

Physically inspect/correct and/or report to the sustainment contractor as necessary the following:

1. Structure

1.1. Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts and corrosion. Tighten bolts to manufacturer specifications and clearly mark each bolt with a red marker to be used as visual verification of tightness. Treat corrosion and fatigue IAW manufacturer’s specifications.

1.2. Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security. Repair or replace IAW manufacturer’s specifications.

1.3. Inspect for loose/missing and damaged attaching hardware. Tighten or replace IAW manufacturer’s specifications.

1.4. Inspect anchor plate bolts for embedment, tightness and severe corrosion. Tighten and treat corrosion as required IAW manufacturer’s specifications.

1.5. Inspect anchor plate for levelness (i.e. ensure it is flat on the ground).

1.6. Inspect concrete around all anchor plates for cracks/spalling.

1.7. Sun shades frame for severe corrosion, treat corrosion as necessary.

2. Metal Roofing

2.1. Inspect roof panels and fasteners for security. Tighten or replace IAW manufacturer’s specifications.

2.2. Inspect for loose/missing and damaged attaching hardware. Tighten or replace IAW manufacturer’s specifications.

2.3. Inspect metal roof for severe corrosion, treat corrosion or replace IAW manufacturer’s specifications.

3. Miscellaneous

3.1. Inspect gutters to ensure they are securely fastened. If loose or damaged, tighten/repair or replace IAW manufacturer’s specifications.

3.2. Inspect bird netting and fasteners for tightness. If loose or damaged, tighten, repair or replace IAW manufacturer’s specifications.