Financial Exhibit for City of Chandler Employee Assistance Program

This financial exhibit attachment is part of the City of Chandler's Request for Proposals (RFP #HR5-918-4886) for Employee Assistance Program services. The exhibit serves as the fee quotation form and supporting documentation package that offerors must complete and submit as part of their proposal response. The services are requested for an eligible employee population of 1,248 employees across the City of Chandler, comprising 217 Police Department members, 217 Fire Department members, and 814 other eligible employees. The RFP has a proposal due date of March 26, 2025, with contract services set to commence on January 1, 2026, and the exhibit requires all pricing and service details to be submitted in Excel format rather than PDF.

The fee quotation form requires offerors to provide pricing for a 10-visit EAP model on a per-member-per-month basis across a five-year contract period from January 1, 2026, through December 31, 2030, with annual pricing updates for each contract year. Offerors must complete all yellow-shaded cells in the exhibit and include detailed comments explaining their pricing structure without referencing other proposal materials. The exhibit requires offerors to specify pricing for core services including Critical Incident Stress Management hours and rates, orientation and training hours, mediation services, 24-hour crisis counseling, and additional services such as wellness coaching, online resources, and referrals to outside agencies. Offerors must also provide a provider counts exhibit identifying the number of available EAP counselors in each of twelve Arizona cities where City of Chandler employees may be located, and submit three current public sector client references and any information regarding terminated contracts. Set-up fees or one-time implementation fees are discouraged but may be included if necessary. All exhibits must be submitted in the specified Excel workbook format without altering pre-populated rows or extracting individual worksheets as separate files.