4830_Telfair County_803534 Recreation Center .pdf

Scope of Work

TELFAIR COUNTY, GEORGIA

PROJECT NAME: 803534 Telfair County Recreation Center Pressbox and Grounds

Telfair County (“County”) is requesting bids for contractors to provide repairs to the Telfair County Recreation Center Pressbox and Grounds.

Responses are due no later than February 13, 2026 at 2:00 PM ET.

Required Documents for Submission in DFS Procurement Portal:

Copy of Insurance Copy of Drug Free Workplace Policy O.C.G.A. § 13-10-91(b)(l) Contractor Affidavit*

RESPONSE DELIVERY:

Bid and all required forms shall be submitted through the DFS Procurement Portal:

dfs.bonfirehub.com

Submissions received after the closing time will not be accepted. Multiple submittals from the same entity will not be accepted. Submission is electronic only through the DFS Portal. Hard copy proposals or offers by telephone, fax, or email will not be accepted.

Addenda regarding this RFP will be posted to the DFS Portal at dfs.bonfirehub.com. Proposers are responsible for obtaining addenda and are advised to check the website frequently.

Questions regarding this RFP are to be submitted to dfs.bonfirehub.com. For questions regarding portal registration or navigation, please email: procurement@erassist.com.

Procurement Notes:

● All requested information must be filled out to be considered a valid bid.

● Work is expected to be completed within 60 days of contract award.

● Work will not be considered complete until all invoice documents are provided and invoice validation is complete. Final invoice with all required documents must be provided in a single transmission (email or link to a dropbox , google drive, or other file sharing service).

Multi-part transmission of invoice documentation will cause a delay in validation which will affect payment processing timelines and designation of completion.

● Work will follow all best construction practices.

● Invoices must include at least 4 Photos of “Before” and 4 Photos “After” work completion.

Photos must be taken with an app (such as Solocator or GPS Camera) that displays the GPS (and preferably road name) and date.

4663 Telfair County 803534 Recreation Center Page 1 http://dfs.bonfirehub.com http://dfs.bonfirehub.com http://dfs.bonfirehub.com mailto:procurement@erassist.com

● This work is for a specific site/repair with quantities listed on a FEMA grant; as such documentation supporting the quantities must be provided. Invoices must list the haul off location of any debris, spoils, or waste (example: permitted landfill, or recycling location).

● Payment will follow only after work is completed, all documentation is received from the Contractor and reconciled by the Grants Management Team, and after approval by the County. (Documentation to include items such as before/after photos (always required), quantity documentation, and documentation of disposal).

● Successful bidders, assigns, subcontractors must be compliant with all applicable Federal, State and Local laws.

● Telfair County reserves the right to accept or reject any and all bids. Telfair County reserves the right to seek clarification from bidders.

● Telfair County is an Equal Opportunity Employer and encourages all qualified businesses to respond to this request, including minority, women, veteran owned businesses, as well as hub-zone businesses.

● Work cannot start until the contract agreement is fully executed and the contractor has made contact with Telfair County to schedule work and work supervision/inspection.

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Scope of Work

Telfair County has experienced damages at the local Recreation Center, including repairs to the recreation center pressbox, restroom, concession stand, and recreation center grounds.

Location : GPS 32.053780, -82.869510

Recreation Pressbox, Restroom, and Concessions

Pressbox:

1. Remove and replace 110 EA of ceiling tiles (2’x2’x1”)

2. Remove and replace 30 EA of metal frame for ceiling tiles (2’x2’)

3. Remove and replace 400 SF of Insulation 4IN (20’x20’)

4. Remove 400 SF of existing indoor-outdoor carpet (20’x20’)

5. Install 400 SF of commercial grade LVT flooring (20’x20’)

6. Remove and replace 1 EA thermostat

4663 Telfair County 803534 Recreation Center Page 3 https://maps.app.goo.gl/6d2MrHGd1z6YobKu9

Restrooms

1. Remove and replace 240 SF of vinyl tile flooring (20’x12’)

Stairs

1. Remove and replace 80 SF of indoor-outdoor carpet on stairs (20’x4’)

Concessions

1. Remove and replace 144 SF of indoor-outdoor carpet (12’x12’)

2. Remove and replace 12 SF of glass windowpane (4’x3’)

3. Remove and replace 64 SF of vinyl soffit

4. Remove and replace 1 EA of Dalkin Metal panel for HVAC unit (2’x1’)

5. Remove and replace 1 EA of double metal doors (7’x6’x2”)

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Recreation Center Grounds

Baseball Fields (GPS 32.05353, -82.86971)

1. Remove and replace 2 each of fiberglass corrugated roof panels for dugout 2 field 1, (10

FT long x 3 FT wide).

2. Remove and replace 1 each of angle iron for roof for dugout 2 field 1 (25 FT long x 2 IN wide x 2 IN thick)

4663 Telfair County 803534 Recreation Center Page 5 https://www.google.com/maps/place/32%C2%B003'12.7%22N+82%C2%B052'11.0%22W/@32.0538425,-82.873635,838m/data=!3m1!1e3!4m4!3m3!8m2!3d32.05353!4d-82.86971!5m1!1e4?entry=ttu&g_ep=EgoyMDI1MTAxMy4wIKXMDSoASAFQAw%3D%3D

Playground (GPS 32.05353, -82.86971):

1. Remove and replace 2 each of metal frame and roof pavilions (20 FT long x 21 FT wide x

7 FT high)

2. Remove and replace 48.3951 CY of unclassified mulch (70 FT long x 56 FT wide x 4 IN thick)

3. Remove and replace 4 each of rubber swing seats and chains (2 FT long x 6 IN wide x 6

FT high).

4663 Telfair County 803534 Recreation Center Page 6 https://www.google.com/maps/place/32%C2%B003'12.7%22N+82%C2%B052'11.0%22W/@32.0538425,-82.873635,838m/data=!3m1!1e3!4m4!3m3!8m2!3d32.05353!4d-82.86971!5m1!1e4?entry=ttu&g_ep=EgoyMDI1MTAxMy4wIKXMDSoASAFQAw%3D%3D

Total Quantity List

Unit pricing shall be all-inclusive and include all labor, equipment, materials, supply costs, and removal/disposal, and shall not be increased or changed for any reason other than changes requested or approved by the County.

Bid item

Description Unit of

Measure Appx Qty

Removal of existing damaged tiles, Provision & Installation of ceiling tiles (2’x2’x1”)

EA 110

Removal of existing damaged ceiling frames, Provision & Installation of metal frames for ceiling tiles

EA 30

Removal of existing insulation, Provision & Installation of new Insulation 4IN (20’x20)

SF 400

Removal of existing damaged floor, provision and installation of commercial grade LVT (20’x20) SF 400

5 Removal of existing thermostat, Provision & installation of Thermostat EA 1

Removal of existing bathroom flooring, Provision & installation of Commercial Grade Vinyl flooring tiles (20’x12’)

SF 240

Removal of existing indoor-outdoor carpet on stairs, Provision and Installation of indoor-outdoor carpet on stairs. (20’x4’)

SF 80

8 Removal of existing windows, Provision & installation of Glass windowpane SF 12

9 Removal of existing soffit, Provision & installation of Vinyl soffit SF 64

10 Provision & installation of Dalkin metal panel (2’x1’), for HVAC unit EA 1

11 Removal of existing door, Provision & installation of Double metal door (7’x6’x2”) EA 1

Remove and replace fiberglass corrugated roof panels for dugout 2 field 1, (10 FT long x 3 FT wide).

EA 2

Remove and replace angle iron for roof for dugout 2 field 1 (25 FT long x 2 IN wide x 2 IN thick)

EA 1

Remove and replace metal frame and roof pavilions (20 FT long x 21 FT wide x 7 FT high)

EA 2

15 Remove and replace unclassified mulch (70 FT long x 56 FT wide x 4 IN thick) CY 48.4

Remove and replace rubber swing seats and chains (2 FT long x 6 IN wide x 6 FT high).

EA 4

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Attachment 1: NON-COLLUSION DECLARATION

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the applicable laws that the foregoing is true and correct.

DFS Portal Confirmation / Declaration:

Do you confirm that you have read the Non-Collusion declaration and therefore declare under penalty of perjury under the applicable laws that the Non-Collusion Declaration is true and correct? (Y/N)

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Attachment 2: CERTIFICATION REGARDING LOBBYING

The undersigned certifies that, to the best of their knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a

Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure

Form to Report Lobbying,” in accordance with its instruction.

3. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31

U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Do you, the Contractor, confirm that you have read the Certification Regarding Lobbying form and certify or affirm the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31

U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. (True/False)

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Attachment 3: FORM 200.321 AFFIRMATIVE STEPS

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS

ENTERPRISES, AND LABOR SURPLUS AREA FIRMS §200.321

The City is required to take all necessary affirmative steps to assure that minority business, women's business enterprises, and labor surplus area firms are used when possible. If contractor uses subcontractors, they are also required to take the following affirmative steps:

1. Placing qualified enterprises on solicitation lists.

2. Assuring that enterprises are solicited whenever they are potential sources.

3. Dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises.

4. Establishing delivery schedules, where the requirement permits, which encourage participation by enterprises.

5. Using the services and assistance, as appropriate, of such organizations as the Small

Business Administration and the Minority Business Development Agency of the

Department of Commerce.

Do you confirm that you have read the 200.321 Affirmative Steps Confirmation and agree to take the listed affirmative steps when using subcontractors. (Y/N)

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Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Do you confirm that neither the entity nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency? (Y/N)

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Attachment 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

To the best of our knowledge the bidder has no potential conflict of interest due to any other clients, contracts, or property interest for this project. [ SELECT YES IF TRUE ]

OR

The bidder, by attachment, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project. [ SELECT NO

IF TRUE & UPLOAD DOCUMENTATION ]

Failure to answer appropriately may result in disqualification of your bid.

Do you confirm that to the best of your knowledge the undersigned bidder has no potential conflict of interest due to any other clients, contracts, or property interest for this project?

(Y/N)

If answered no, documentation must be uploaded containing information regarding what may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

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Attachment 6: DRUG-FREE WORKPLACE AFFIDAVIT

The undersigned certifies that the responding firm has taken steps to :

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed, a copy of the drug- free workplace statement.

4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of working on the commodities or contractual services that are under bid the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm complies fully with the above requirements.

Do you confirm that you have read the Drug-Free Workplace Affidavit and certify that the responding company complies fully with the listed requirements? (Y/N)

- Upload the contractor's Drug Free Workplace Policy

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Attachment 7: Insurance Coverage Declaration

Contractor shall provide information of the following insurance requirements below and attach the following insurance policies (including all endorsements) to this proposal. Failure to do so, may result in a rejected Bid.

1. Commercial General Liability – in the amount of two million dollars ($2,000,000.00) aggregate/one million dollars ($1,000,000.00) per occurrence. The General Aggregate limit shall either apply separately to the resulting Contractor or shall be at least twice the required occurrence limit.

2. Comprehensive Automobile and Water Vehicle Liability – covering any automotive equipment to be used in performance of the service, with a minimum limit in the amount of One Million Dollars ($1,000,000.00) per occurrence combined single limit / any auto. Physical Damage Insurance covering owned or rented machinery, tools, equipment, office trailers, and vehicles.

3. Worker’s Compensation – Proposer shall provide a policy with employer’s liability coverage with limits of not less than One Million Dollars ($1,000,000.00) per occurrence for each accident or illness. The Worker’s Compensation policy shall state that it cannot be canceled or materially changed without first giving thirty (30) days prior notice thereof in writing to the City. Firms that have owner/operators that have filed a “Notice of Election to be Exempt” shall supply a signed copy of said notice. Any such exemption shall meet the requirements that qualify for an exemption under the applicable Worker’s Compensation law.

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