4830_Telfair County_803534 Recreation Center .pdf
PDF 2 MB Posted
- Attached to
- Telfair County Rec Center Fencing
- Solicitation number
- PE-77001-NONST-2026-000000017
- Issued by
- Terrell County, Georgia
About this file
This is a Scope of Work document from Telfair County, Georgia, for a fencing repair project at the Telfair County Recreation Center (Project 803534). The county is requesting bids from qualified contractors to repair and replace damaged fencing at the recreation center baseball fields located at GPS coordinates 32.053780, -82.869510. The scope of work includes two primary tasks: removal and replacement of 12 damaged horizontal poles (10 feet long x 1.5 inches in diameter) across fields 1-4, and removal and replacement of chain link mesh fence damage across 200 linear feet of 8-foot-high fencing on the same fields. Bid responses are due no later than December 5, 2025, at 2:00 PM ET, and all submissions must be made electronically through the DFS Procurement Portal at dfs.bonfirehub.com. Work is expected to be completed within 60 days of contract award. Required submission documents include a copy of insurance and a copy of the Drug Free Workplace Policy. No site visit or bidders' meeting is mentioned in the document.
Unit pricing must be all-inclusive, covering all labor, equipment, materials, and supply costs, and cannot be increased or changed except for modifications requested or approved by the county. Contractors must be compliant with all applicable federal, state, and local laws, and the county encourages responses from minority, women, veteran-owned, and hub-zone businesses. The work is funded through a FEMA grant, and contractors must provide documentation supporting quantities, including at least four before and four after photographs taken with GPS-enabled applications displaying coordinates, date, and preferably road name. Final invoices must include all required documentation transmitted in a single submission, with payment contingent upon work completion, documentation receipt, reconciliation by the Grants Management Team, and county approval. Work cannot commence until the contract is fully executed and the contractor has contacted the county to schedule work and supervision/inspection. Telfair County reserves the right to accept, reject, or seek clarification on any bids.
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Text version
Scope of Work
TELFAIR COUNTY, GEORGIA
PROJECT NAME: 803534 Telfair County Recreation Center Fencing
Telfair County (“County”) is requesting bids for qualified contractors to provide fencing repairs at the Telfair County Recreation Center.
Responses are due no later than December 5, 2025 at 2:00 PM ET.
Required Documents for Submission in DFS Procurement Portal:
Copy of Insurance Copy of Drug Free Workplace Policy
RESPONSE DELIVERY:
Bid and all required forms shall be submitted through the DFS Procurement Portal:
dfs.bonfirehub.com
Submissions received after the closing time will not be accepted. Multiple submittals from the same entity will not be accepted. Submission is electronic only through the DFS Portal. Hard copy proposals or offers by telephone, fax, or email will not be accepted.
Addenda regarding this RFP will be posted to the DFS Portal at dfs.bonfirehub.com. Proposers are responsible for obtaining addenda and are advised to check the website frequently.
Questions regarding this RFP are to be submitted to dfs.bonfirehub.com. For questions regarding portal registration or navigation, please email: procurement@erassist.com.
Procurement Notes:
● All requested information must be filled out to be considered a valid bid.
● Work is expected to be completed within 60 days of contract award.
● Work will not be considered complete until all invoice documents are provided and invoice validation is complete. Final invoice with all required documents must be provided in a single transmission (email or link to a dropbox , google drive, or other file sharing service).
Multi-part transmission of invoice documentation will cause a delay in validation which will affect payment processing timelines and designation of completion.
● Work will follow all best construction practices.
● Invoices must include at least 4 Photos of “Before” and 4 Photos “After” work completion.
Photos must be taken with an app (such as Solocator or GPS Camera) that displays the GPS (and preferably road name) and date.
4663 Telfair County 803534 Recreation Center Fencing Page 1 http://dfs.bonfirehub.com http://dfs.bonfirehub.com http://dfs.bonfirehub.com mailto:procurement@erassist.com
● This work is for a specific site/repair with quantities listed on a FEMA grant; as such documentation supporting the quantities must be provided. Invoices must list the haul off location of any debris, spoils, or waste (example: permitted landfill, or recycling location).
● Payment will follow only after work is completed, all documentation is received from the Contractor and reconciled by the Grants Management Team, and after approval by the County. (Documentation to include items such as before/after photos (always required), quantity documentation, and documentation of disposal).
● Successful bidders, assigns, subcontractors must be compliant with all applicable Federal, State and Local laws.
● Telfair County reserves the right to accept or reject any and all bids. Telfair County reserves the right to seek clarification from bidders.
● Telfair County is an Equal Opportunity Employer and encourages all qualified businesses to respond to this request, including minority, women, veteran owned businesses, as well as hub-zone businesses.
● Work cannot start until the contract agreement is fully executed and the contractor has made contact with Telfair County to schedule work and work supervision/inspection.
4663 Telfair County 803534 Recreation Center Fencing Page 2
Scope of Work
Telfair County has experienced damages to the fencing around the local Recreation Center.
Location : GPS 32.053780, -82.869510
Recreation Center Grounds
Baseball Fields (GPS 32.05353, -82.86971)
1. Remove and replace 12 damaged horizontal poles on fields 1 - 4. (10 FT long x 1.5 IN in diameter)
2. Remove and replace chain link mesh fence damage on fields 1-4 (200 FT long x 8 FT high)
4663 Telfair County 803534 Recreation Center Fencing Page 3 https://maps.app.goo.gl/6d2MrHGd1z6YobKu9 https://www.google.com/maps/place/32%C2%B003'12.7%22N+82%C2%B052'11.0%22W/@32.0538425,-82.873635,838m/data=!3m1!1e3!4m4!3m3!8m2!3d32.05353!4d-82.86971!5m1!1e4?entry=ttu&g_ep=EgoyMDI1MTAxMy4wIKXMDSoASAFQAw%3D%3D
Total Quantity List
Unit pricing shall be all-inclusive and include all labor, equipment, material, and supply costs and shall not be increased or changed for any reason other than changes requested or approved by the County.
Bid item
Description Unit of
Measure Appx Qty
Provision and Installation of horizontal fence poles (10 FT long x 1.5 IN in diameter)
EA 12
Provision and Installation of chain link mesh fence
LF 200
4663 Telfair County 803534 Recreation Center Fencing Page 4
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