483-60-05 Under Tailgate Material Spreader August 2019~2.docx

Specification No. 483-60-05

Specification No. 483-60-05

Questionnaire for Hydraulic Under-Tailgate Conveyor State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for Hydraulic, Under-Tailgate Conveyor for Spreading Shoulder Materials August 2019 This specification and questionnaire covers a hydraulic-powered, under-tailgate conveyor for spreading rock and shoulder materials for use in Department of Transportation highway maintenance operations. The Department of Transportation is specifying acceptable units by Make, Model, and Required Accessories as outlined below.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the bid for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds

The unit shall include the following standard or optional accessories and equipment:

Conveyor:

The hydraulic conveyor shall mount on the rear of an IDOT dump body in lieu of the under-tailgate salt spreader and shall be self-leveling. It shall include all brackets and hardware necessary to mount as a quick attach and detach system.

Complies: Yes |_| No |_| The conveyor belt shall be a minimum 18” wide with a belt on chain, reinforced belt on roller or flight on belt design and capable of discharge from either end.

Complies: Yes |_| No |_| The width of the conveyor body shall be 102” minimum.

The belt shall withstand heat of approximately 350 F rated for aggregate or hot asphalt use and be fully adjustable.

The unit shall include all mounting hardware and hydraulic components necessary to complete the installation of the unit.

Trough:

The conveyor trough shall be constructed from a minimum 7-gauge steel and designed to seal off the belt drive from material overflow.

Complies: Yes |_| No |_|

The trough shall have adjustable material gates on both ends allowing the operator to control flow of material.

Drive system:

The conveyor shall be operated by a reversible domestic manufactured hydraulic motor. The hydraulic motor shall drive a sprocket and chain type conveyor with idler shafts.

Complies: Yes |_| No |_| All drive or idler shafts with non sealed bearings shall be drilled and tapped with grease zerks for ease of maintenance in the field.

Complies: Yes |_| No |_| The drive system shall allow for adjustment of conveyor chain in the field and shall not require disassembly to perform adjustments.

Complies: Yes |_| No |_|

The drive system shall include all fittings and hoses needed to operate the conveyor when installed.

Complies: Yes |_| No |_| Reversing valve:

Shall include all hardware and hoses to properly function with drive system.

Complies: Yes |_| No |_| Paint/Finish:

All exterior surfaces normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard color.

Complies: Yes |_| No |_|

Optional Equipment and Features:

The following optional equipment shall only be quoted when specifically called for in the “Bid”.

The following equipment or accessories shall be included if called for in the “bid proposal”. All optional equipment and accessories shall include any brackets, hardware, or hoses for proper operation. These options must all meet the approval of the manufacturer and be fully warranted by the manufacturer and provider/installer.

Spinner assembly: |_| Shall include complete assembly, hardware and hydraulic attachments to mount left or right and operate with conveyor.

Complies: Yes |_| No |_| Chute extension: |_| Shall include all hardware to mount.

Complies: Yes |_| No |_| DOT Light package: |_| Shall include all hardware and wiring to install and function with truck lighting.

Complies: Yes |_| No |_| Hydraulic Actuated Shoulder Berm Leveling Attachment: |_|

· 24” wide leveling box

· Height adjustable leveling blade

· Universal left- or right-hand mounting

· Bolt-on replaceable skid shoes

· Powder coat finish

· Stows for transport Complies: Yes |_| No |_| 304 Stainless steel: The conveyor trough construction would be built from corrosion resistant stainless steel including mounting hardware in lieu of 7-gauge steel.

Direct Drive Hydraulic Motor: |_| This configuration would be in “Lieu of” chain and sprocket drive hydraulic motor.

General:

Three copies of all operator's manuals, parts lists, and warranty information shall be provided at time of delivery to each location.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on CD/DVD or flash drive in lieu of paper.

Instruction and training by qualified factory and dealer personnel covering operation and maintenance of the machine shall be provided at time of delivery.

Complies: Yes |_| No |_| Requirements Covering Items Detailed Above:

All equipment cataloged as standard shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: Yes |_| No |_| Full coverage warranty for a minimum 12 months shall be provided. The bidder shall attach a copy of warranty with the bid. Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service.

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the State of Illinois, demonstrate this equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features in question.

Delivery:

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: Yes |_| No |_| Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature