4821 City of Claxton GA 796242 Engineering Se.pdf

City of Claxton

Attn: City Clerk Brenda Conley 204 W Railroad Ave, Claxton, GA 30417

(912) 334-4880 | bconley@cityofclaxton.net

STATEMENTS OF QUALIFICATIONS

Engineering Services for Pine Street Road and Culvert

The City of Claxton is requesting Statements of Qualifications (SOQ) from experienced firms interested in providing engineering services in connection with planning, design, and hydrologic and hydraulic (H&H) study services for the replacement and upsizing of two (2) existing culverts and the restoration of Pine Street in the City of Claxton to pre-disaster conditions.

This project involves evaluating and providing evidence that demonstrates the existing Pine Street culverts require upsizing as well as providing a detailed design plan for the upsizing of the culverts and the roadway repairs. Work will consist of replacing concrete pipe sections, backfill with native soil so the culverts underneath the road can adequately handle the stormwater, and final road repair including asphalt and concrete curbs. Project location and site photos are provided in Appendices A and B, respectively.

The purpose of this work is to reduce risks to civil infrastructure by upsizing culvert pipes in order to adequately handle stormwater and reduce the repeated washing out of the road above the culverts.

Any contract entered into will contain all required clauses as found at:

https://www.fema.gov/sites/default/files/2020-07/fema_pdat_contract-provisions-template.pdf

SUBMISSION

Statements and all required documents must be submitted online to the DFS Procurement Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than November 21, 2025 at 9:00 AM, local time (EST).

Submittals received after the closing time will not be accepted. Multiple submittals from the same entity will not be accepted. Submission is electronic only through the DFS Portal.

Hard copies or offers by telephone, fax, or email will not be accepted.

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Addenda regarding this RFQ will be posted to the DFS Portal at dfs.bonfirehub.com. Proposers are responsible for obtaining addenda and are advised to check the website frequently.

Questions regarding this RFQ are to be submitted to dfs.bonfirehub.com. For questions regarding portal registration or navigation, please email: procurement@erassist.com.

Statements of Qualifications should contain enough information for the City to make an evaluation; however, overly complex or excessive documentation will be a burden to the evaluation committee and should be avoided.

The following forms are provided in this RFQ for reference. Respondents must review each form and enter their response as directed in the Portal’s Required Information section. The confirmation or declaration statement for each form for which a response is required is provided in a gray box at the bottom of each form in this document. All responses must be true and accurate and shall be considered the equivalent of a legally-binding electronic signature.

1. Attachment 1: NON-COLLUSION DECLARATION

2. Attachment 2: CERTIFICATION REGARDING LOBBYING

3. Attachment 3: FORM 200.321 AFFIRMATIVE STEPS

4. Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and VOLUNTARY EXCLUSION

5. Attachment 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

6. Attachment 6: DRUG-FREE WORKPLACE AFFIDAVIT

Costs of preparation of a response to this request are solely those of the respondents. The City of Claxton assumes no responsibility for any such costs incurred by the respondent. The proposer also agrees that the City of Claxton bears no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.

The City of Claxton will have final decisions in all matters regarding acceptance of responses and issuance of awards.

Respondents must provide proof of Errors & Omissions Insurance in the Portal prior to submission and the awarded firm must provide insurance policies showing proof of liability coverage, auto coverage and workers compensation. Successful proposers, assigns, subcontractors must be compliant with all applicable Federal, State and Local laws. The City of Claxton has the right to cancel a solicitation at any time prior to approval of the award by the City of Claxton.

The City of Claxton reserves the right to reject any or all responses and to solicit again at a later date. The City of Claxton may waive any irregularities in the Request or negotiate variances from specifications, and to make awards in the City of Claxton’s sole discretion, are in the best interests of the City of Claxton.

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EVALUATION

A. Statements of Qualifications will be evaluated by committee and the firms will be ranked according to score. The top ranked firms will be “short-listed” and contacted to provide a technical proposal within one week following notification.

B. The top-ranked firms will be shortlisted and contacted to provide a technical proposal and a cost proposal based upon the project’s scope of work through the DFS Procurement Portal.

The cost proposals will remain sealed until the proposal evaluation is complete.

C. Additional information may be requested and interviews and/or presentations may be held following submission of the technical proposals, at the City’s discretion.

D. The technical proposals will be evaluated and scored by committee members according to the Technical Proposal Evaluation Criteria provided in this Request. The firm with the highest score will be contacted for negotiations. If an agreement cannot be reached, negotiations may begin with the next highest ranked firm.

E. The firm selected for award will be submitted to the city council for approval and award at the subsequent City Council meeting.

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EVALUATION CRITERIA

SOQ Evaluation Criteria

Criteria Total 100

Points

Experience and Familiarity--Previous experience in similar projects and familiarity with the City or region.

State and Federal Project Experience: Experience working on federal projects and knowledge of codes, policies, requirements, and guidelines to include state and federal environmental permitting and requirements.

Stability--Provide the firm’s history, and demonstrate the firm’s financial stability, integrity, and sufficient resources to perform the contract operations or the ability to obtain sufficient resources

Staff--Capability and availability of professional staff to serve in a timely manner 40

Technical Proposal Evaluation Criteria

Criteria Total 100

Points

Experience and Performance--Previous performance and outcomes in similar projects, including compliance with environmental and permitting requirements and meeting project deadlines and objectives.

References--Provide references for previously completed projects, preferably for similar projects. (evaluation is not limited to references provided by the firm) 30

Proposed Work Plan & Timeline--Describe proposed work plan, project timeline, staffing and management plan of the firm, and the communication and reporting plan with the City.

Pricing - Describe the proposed basis of pricing for this project 10

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Site 1: Pine Street Site Name Address GPS Coordinates

Pine Street Pine Street, Claxton, Georgia, 30417 32.15466, -81.90516

Heavy rain and flooding scoured native soil at culvert outfall. Flood flows overwhelmed the culverts, scouring the downstream embankment and shoulder.

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APPENDIX A: SITE LOCATIONS

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APPENDIX B: SITE PHOTOS

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APPENDIX B: SITE PHOTOS

Attachment 1: NON-COLLUSION DECLARATION

The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or sham. The proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal. The proposer has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing. The proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer.

All statements contained in the proposal are true. The proposer has not, directly or indirectly, submitted his or her proposal price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a proposer that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the proposer.

I declare under penalty of perjury under the applicable laws that the foregoing is true and correct.

DFS Portal Confirmation / Declaration:

Do you confirm that you have read the Non-Collusion declaration and therefore declare under penalty of perjury under the applicable laws that the Non-Collusion Declaration is true and correct?

(Y/N)

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APPENDIX C: ATTACHMENTS

The undersigned certifies that, to the best of their knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a

Member of Congress in connection with the awarding of any Federal contract, the making of any

Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a

Member of Congress, an officer or employee of Congress, or an employee of a Member of

Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report

Lobbying,” in accordance with its instruction.

3. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than

$10,000 and not more than $100,000 for each such failure.

Do you, the Contractor, confirm that you have read the Certification Regarding Lobbying form and certify or affirm the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31

U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. (True/False)

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Attachment 2: CERTIFICATION REGARDING LOBBYING

Attachment 3: FORM 200.321 AFFIRMATIVE STEPS

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES,

AND LABOR SURPLUS AREA FIRMS §200.321

The City of Claxton is required to take all necessary affirmative steps to assure that minority business, women's business enterprises, and labor surplus area firms are used when possible. If contractor uses subcontractors, they are also required to take the following affirmative steps:

1. Placing qualified enterprises on solicitation lists.

2. Assuring that enterprises are solicited whenever they are potential sources.

3. Dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises.

4. Establishing delivery schedules, where the requirement permits, which encourage participation by enterprises.

5. Using the services and assistance, as appropriate, of such organizations as the Small Business

Administration and the Minority Business Development Agency of the Department of

Commerce.

Do you confirm that you have read the 200.321 Affirmative Steps Confirmation and agree to take the listed affirmative steps when using subcontractors. (Y/N)

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Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and VOLUNTARY EXCLUSION

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Do you confirm that neither the entity nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency? (Y/N)

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Attachment 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

To the best of our knowledge the proposer has no potential conflict of interest due to any other clients, contracts, or property interest for this project. [ SELECT YES IF TRUE ]

OR

The proposer, by attachment, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project. [ SELECT NO IF TRUE &

UPLOAD DOCUMENTATION ]

Failure to answer appropriately may result in disqualification of your proposal.

Do you confirm that to the best of your knowledge the undersigned proposer has no potential conflict of interest due to any other clients, contracts, or property interest for this project?

(Y/N)

If answered no, documentation must be uploaded containing information regarding what may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

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Attachment 6: DRUG-FREE WORKPLACE AFFIDAVIT

The undersigned certifies that the responding firm has taken steps to :

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed, a copy of the drug- free workplace statement.

4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of working on the commodities or contractual services that are under proposal the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm complies fully with the above requirements.

Do you confirm that you have read the Drug-Free Workplace Affidavit and certify that the responding company complies fully with the listed requirements? (Y/N)

- Upload the contractor's Drug Free Workplace Policy

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