RFQ 480883.pdf
PDF 290 KB Posted
- Solicitation number
- 480883
- Issued by
-
Department of Energy Office of Science
About this file
This is a Request for Quotation (RFQ) issued by Brookhaven Science Associates, LLC, operator of Brookhaven National Laboratory under a U.S. Department of Energy Prime Contract (DE-SC0012704). The RFQ solicits quotations for two Ultra-High Vacuum Compatible Hybrid Pixel Detector Systems for the Booster Polarimeter. The solicitation is issued for full and open competition under NAICS Code 334516 (Analytical Laboratory Instrument Manufacturing) with a 1,000-employee size standard. The anticipated period of performance includes delivery 15 months after contract award. The contract type is Firm Fixed Price (FFP) with payment terms to be determined. Prices must be all-inclusive, quoted in U.S. dollars, FOB Brookhaven National Laboratory in Upton, Long Island, New York, with freight prepaid and including any import duties, customs, and associated costs.
The quote deadline is September 2, 2026, with questions due by August 25, 2026. Quotes must remain valid for 90 days. Award will be made to the responsive and responsible offeror submitting the lowest total price while meeting all technical requirements and RFQ qualifiers. Email submissions only are accepted and must include the signed Quotation Pricing Sheet (Enclosure C) addressed to Shaylyn Price at sprice@bnl.gov with RFQ Number 480883 in the subject line. All vendors must be registered in the System for Award Management (SAM) with a Unique Entity ID number, or foreign vendors must complete AMS-Form-050. The requirement is subject to FAR Part 25 Buy American Act provisions, requiring offerors to identify whether proposed items are domestic or foreign end products. Successful offerors must complete additional forms including Vendor ACH Authorization Form, W-9 (domestic vendors), or W-8 (foreign vendors).
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Request for Quotation (RFQ)
February 2025 AMS-Template-003 Rev. 4
Procurement & Property Management Division
Building SUSC 101 P.O. Box 5000
Upton, NY 11973-5000 Phone (631)-344-2980 sprice@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov
DATE: 12 August 2026
REQUEST FOR QUOTE (RFQ) NUMBER 480883
DESCRIPTION: Ultra-High Vacuum Compatible Hybrid Pixel Detector System for the Booster
Polarimeter Issued By:
Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000
Buyer/Contracts Specialist:
Name: Shaylyn Price Telephone No.: 631-344-2980 Email: sprice@bnl.gov
Ship To Address:
Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000
Anticipated Freight Terms:
FOB Destination, Freight Prepaid
Anticipated Period of Performance:
Delivery to be 15 Months After Contract Award
Questions Due Date: August 25, 2026 Quote Due Date & Time: September 02, 2026
Contract Type: Firm Fixed Price (FFP) Payment Terms: TBD
*Brookhaven is a tax-exempt entity. Quote Validity: Quotes shall remain valid for 90 days
1.0 INTRODUCTION
Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for subject requirement as outlined in the Draft Contract 480883 (Enclosure A).
NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 334516 - Analytical Laboratory Instrument Manufacturing. The stated size standard is 1,000 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).
This procurement:
• Is being solicited for full and open competition.
http://www.sam.gov/
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2.0 SCOPE OF WORK
The Offeror shall deliver two (2) Ultra-High Vacuum Compatible Hybrid Pixel Detector System for the Booster Polarimeter in strict accordance with the attached Draft Contract 480883 (Enclosure A).
3.0 BASIS OF AWARD
BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements and RFQ Qualifiers, as stated herein. Total price including options, will be evaluated to determine the lowest price. The quote provided must include all necessary descriptive information to clearly demonstrate how the proposed item meets all requirements specified in this solicitation. BSA is not responsible for locating or securing any information that is not furnished with the offer.
The resultant award shall be subject to the terms & conditions of Enclosure A. The Offeror shall clearly note its acceptance in full. Any exceptions shall be noted by redlining the Draft Contract and Terms and Conditions document with “tracked changes” turned ON. The Offeror shall not construe any noted exceptions to be accepted by BSA.
An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.
4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION
A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
BSA will only accept email submissions of formal quotations:
• Email submissions must include the signed Quotation Pricing Sheet
(Enclosure C). Emails will be sent to Buyer/Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number 480883 in the Subject Line.
All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.
5.0 PRICING AND SUPPORTING DOCUMENTATION
5.1 Pricing Quotation and Supporting Documentation:
The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.
dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.
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5.2 System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.
If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.
* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure B).
5.3 Representations and Certifications:
AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.
6.0 PLACE OF MANUFACTURE
This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products as defined at FAR 25.003, Definitions. If foreign end products are proposed, the Offeror shall provide the country of manufacture.
7.0 OTHER REQUIRED FORMS AND DOCUMENTS
The successful Offeror will be required to complete the following forms (if applicable):
• Vendor ACH Authorization Form, Enclosure D.
• W-9 Form, Enclosure E.
• W-8 Form, Enclosure F, will need to be completed in lieu of the W-9
Form if Vendor is foreign.
8.0 CLOSURE
We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the contract specialist identified on Page 1 of this RFQ.
https://napex.us/
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Enclosures: A. Contract 480883- DRAFT B. AMS Form 050 Reps and Certs C. AMS Form 043 Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form (Domestic Vendors) F. W-8 Form (Foreign Vendors)
| 1.0 INTRODUCTION |
| 2.0 SCOPE OF WORK |
| 3.0 BASIS OF AWARD |
| 4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION |
| 5.0 PRICING AND SUPPORTING DOCUMENTATION |
8.0 CLOSURE
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