Questions and Answers Puerto Rico and Virgin Islands_47QSCC24R0003.xlsx
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- Solicitation number
- 47QSCC24R0003
- Issued by
-
GSA Federal Acquisition Service
About this file
This document contains questions and answers regarding solicitation number 47QSCC24R0003 for OCONUS logistics service support in Puerto Rico and the Virgin Islands issued by GSA Federal Acquisition Service. The solicitation requires a contractor to provide warehousing and distribution services, including climate-controlled storage, customs clearance, and delivery of general supplies to locations throughout Puerto Rico and the Virgin Islands within seven calendar days of order receipt. The contractor must achieve full operational capability by May 1, 2024. The period of performance is one base year with four one-year options, and pricing should be provided using the template in Attachment 7. The document seeks to clarify aspects of the solicitation such as demand data, delivery requirements, documentation needs, insurance provisions, and small business goals.
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Q&A
| RFP Section | RFP Paragraph | RFP Page Number | Question | Government Response | |
| Attachment 3 | N/A | N/A | Can GSA provide offerors with demand data specific to customers in the Virgin Islands verses Puerto Rico? | Please see Amendment Number 0002 | |
| 1. | SCHEDULE OF SUPPLIES/SERVICES - INTRODUCTION | N/A | 5 | On page 5 of the RFP it references Attachment 3 providing "number of items ordered in calendar year 2021 and 2022." However, Attachment 3 provides "total quantity FY21". Can GSA please provide quantity ordered for 2022? | Please see Amendment Number 0002 |
| Attachment 2 - PWS | XXV. CLIMATE RISK MANAGEMENT PLAN | PWS, 16 | The PWS states offerors will include a Climate Change Risk Management Plan but the RFP does not reference such a plan. Is the Plan is part of the oral presentation or written supplement? under which Factor does it belong? what is the page limit? | Please see Amendment Number 0002 | |
| Attachment 2 - PWS | III. Transportation/Delivery | 2/3 | Please provide a list of annual holidays on which delivery is not expected. | Please refer to www.opm.gov for federal holidays schedule. | |
| Attachment 2 - PWS | III. Transportation/Delivery | 2-3 | What are the hours of delivery to GSA customers? | The hours of delivery are from 8am to 12pm or 1pm to 4pm. The hours may differ based on who/where the customer is; it is recommended to at least call the customers on first delivery. | |
| 1. Schedule of Supplies/Services - Introduction | N/A | 5 | Can GSA specify if the deliveries to the Virgin Islands are for parcel size packages or palletized shipments? The 7 day delivery timeframe for palletized shipments is a challenge given the need for ocean freight/barge for delivery from Puerto Rico. | The contractor will be required to deliver orders as they arrive. The contractor may palletize the shipments so long as they still meet the delivery requirements in the solicitation. | |
| 1. Schedule of Supplies/Services - Introduction | N/A | 5 | What is the order cut off time for next day bearer pick up? What is the timeframe for next day bearer pick up at the offeror's facility? | Order cut off for next day bearer pick up is 2pm. Timeframe for next day pick up is 8am-2pm | |
| 1. Schedule of Supplies/Services - Introduction | N/A | 5 | RFP states "Attachment 9 contains a sampling of locations to which the contractor may be required to ship commodities." However, Attachment 9 does not appear to contain a list of locations. Can GSA please provide a list of locations? | Potential locations in Puerto Rico are: Fort Buchanan, Salinas, Vega Baja, Gurabo, Juana Diaz, Ceiba, Mayaguez, San Juan, Carolina, Puerto Nuevo, Aguadilla, Caguas, Bayamon, Hato Rey. Potential locations in Virgin Islands are: ST Croix, Kingshill, Charlotte Amalie, St. Thomas, and Christiansted. Please note that this list could expand in the future. | |
| (D) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | N/A | 10 | Will Wage Determination Documents be provided by GSA? | Department of Labor Minimum wage requirements will be provided to the awardee as they depend on the location of the warehouse(s) in both CONUS and OCONUS locations. | |
| E.1 Solicitation Provisions | 11.c | 12 | The RFP states offeror agrees to hold the prices in its offer firm for "30 calendar days" Subsequently, on page 16 of the RFP under E.3 Period for Acceptance of Offers it states "200 calendar days" Please clarify the Period for Acceptance of Offers. | Please see Amendment Number 0002 | |
| E.6.1 General Instructions | b | 18 | Pg 18 states written supplemental "must be received...by the scheduled time and date of the oral presentation." On page 25, E.9.0, it states "All supplemental information is due 24 hours before the oral presentation." Please clarify due date. | Please see Amendment Number 0002 | |
| E.8 Instructions for Volume 1 - Contract Data | Contract Data: Tab Specific Notes; Tab 3 | 22 | Are offerors to sign and submit the SF 1449 with Volume 1 or are only released Amendments required to be signed and returned with Volume 1 proposal? | All amendments to the solicitation that were posted to SAM.gov must be signed by an authorized representative of the offeror and submitted with Volume 1. | |
| E.8 Instructions for Volume 1 - Contract Data | Contract Data: Tab Specific Notes, Tab 4 | 22 | Are offerors required to completed and include in Volume 1 the fill in FAR clauses included in the Terms and Conditions? If so, do we include under Tab 4? | Yes | |
| E.9.1 Factor 1 - Technical Excellence | 1.e | 29 | Please confirm and clarify the statement/requirement that "all" warehouse space be climate controlled is accurate, considering the availability and costs associated with maintaining full climate control in Puerto Rico. | Yes, all warehouse space must be climate controlled | |
| E.9.1 Factor 1 - Technical Excellence | 1.f | 30 | 1.f states "Provide documentation..." However, under E.9.0 "Use of Written Material and Other Media to Supplement Oral Presentations" 1.f is not included. Can GSA confirm if 1.f requires a written supplement or is part of the oral presentation only? | Please see Amendment Number 0002 | |
| E.9.1 Factor 1 - Technical Excellence | 1.g | 30 | "Explain how the contractor will handle customs and border requirements and receive tariff exemptions." Please confirm this requirement applies to shipments between the mainland US and Puerto Rico and VI, considering their status as US territories? | Please see Amendment Number 0002 | |
| E.9.1 Factor 1 - Technical Excellence | 1.k | 31 | GSA states "Proof of insurance is a copy of the policy that is either already in place or is quoted to the offeror by an insurance company." Can the insured be a subcontractor with the offeror named on the insurance as certificate holder? | Please see Amendment Number 0002 | |
| E.9.6 Factor 6 - Small Business Utilization | N/A | 34 | Please provide GSA's small business utilization goals for FY24. | Please refer to www.gsa.gov for GSA's small business utilization goals. | |
| E.9.8 Instructions for Volume 3 -Price Proposal(s) | General Pricing Information - Submission | 38 | There are several references to Attachment 7 and listing pricing "For each country." However, this is not reflected in the spreadsheet. Is this referencing per location (i.e. USVI and Puerto Rico)? If so, will an updated Attachment 7 be provided? | Please see Amendment Number 0002 | |
| E.8 Instructions for Volume 1 - Contact Data | Contract Data: Tab Specific Notes - Tab 9 | 22-23 | Please confirm that offerors do not need to include a Cash Flow Statement as part of tab 9 Financial Statements. | Cash Flow Statement is not a part of required financial statements. | |
| E.9.1 Factor 1 Technical Excellence | 1.e | 29 | Please clarify if only those items that require climate control need to be in a climate controlled space and the remaining items can be in an ambient environment. | As stated in the solicitation, the proposal must clearly state that all warehouse space(s) utilized for this requirement will be climate controlled | |
| Attachment 3 | N/A | N/A | Can GSA provide demand data for FY2022 and FY2023 for Puerto Rico and Virgin Islands? | Please see Amendment Number 0002 | |
| E.9.0 Instructions for Volume 2 Oral Presentation | Volume 2 written supplement table | 27 | The page limitation column for E.9.6(2) states that the SSR is the only allowable document. Please clarify for offerors who do not have an SSR and must submit subcontracting goals per E.9.6 (2) on page 34 | Please refer back to the solicitation that states, "If an offeror has not previously submitted an SSR, the offeror must provide subcontracting goals" | |
| E.9.7 | General | 34-35 | Please confirm there is no written supplement to accompany the Live Test Demonstration portion or the oral presentation. | There is no written supplement to accompany the Live Test Demonstration portion of the oral presentation. | |
| E.9.7 Factor 7 - Live Test Demonstration | NOTE: | 34 | Is the outline of the LTD (as part of the outline of the oral presentation) the only written supplement required for Factor 7? | Correct, please defer to RFP Section E.9.7 Factor 7 – Live Test Demonstration (LTD) for the requirements. | |
| (B) Continuation of Any Block From SF 1449 | General | 5 | Demand data provided in Attachment 3 was FY21. The corresponding months of FY21 are October 2020 up to September 2021. Will you be sending an updated demand data (FY22) because you mentioned items ordered in calendar year 2021 and 2022? | Please see Amendment Number 0002 | |
| Attachment 2 - PWS | IX. Non-Stock Items | 5 | Non-stock items are not identified in Attachment 3. Please clarify | For FY 21 & FY 22, there have not been Non-Stock items; thus, signifying no non-stock items were identified in Attachment 3. | |
| Attachment 3 and Attachment 7 | Attachment 3 and Base Year up to Fourth Option Year tabs of Attachment 7 | Attachment 3 and Base Year up to Fourth Option Year tabs of Attachment 7 | UOM and Nomenclature columns of NSNs 7110015908676, 7520011074928, and 7520016189917 are "NULL". Please clarify what is meant by null or provide UOM for listed items. | Please see Amendment Number 0002 | |
| Attachment 2 - PWS | XXII. FULL OPERATIONAL CAPABILITY | 15 | Can GSA clarify if the offeror will get 120 days to reach FOC after contract award or if FOC must be by May 1, 2024 regardless of award date? | Please see Amendment Number 0002 | |
| 1. Schedule of Supplies/Services - Instructions | 1. Schedule of Supplies/Services - Instructions | 1. Schedule of Supplies/Services - Instructions | Attachment 9 is not an all-inclusive list but the contractor must be able to deliver to any location. All delivery locations in PR and Virgin Islands are not included. Can GSA provide all customer delivery locations in Puerto Rico and Virgin Islands? | Potential locations in Puerto Rico are: Fort Buchanan, Salinas, Vega Baja, Gurabo, Juana Diaz, Ceiba, Mayaguez, San Juan, Carolina, Puerto Nuevo, Aguadilla, Caguas, Bayamon, Hato Rey. Potential locations in Virgin Islands are: ST Croix, Kingshill, Charlotte Amalie, ST Thomas, and Christiansted. Please note that this list could extend in the future. | |
| RFP Attachment 7, Column I | N/A | N/A | Attach 7, column I is blank for 42 NSNs for historical orders. Column J Ordered Quantity shows quantities of 1 for all 42 NSNs. Please clarify rationale for including ordered quantity of 1 for each of the 42 NSNs without historical demand? | Items where demand history was 0 for a particular NSN in a particular country have been given a demand value of 1 (noted with an asterisk), for price evaluation purposes. | |
| Column L | N/A | N/A | Attachment 7, column L required for bidders to include Mark up. Is this column supposed to include mark up as dollar value or mark up as a percentage for each individual NSN? | The markup amount, stated both in terms of US Dollars and percentage of material price, for each NSN. The markup amount must be inclusive of sourcing, management, transportation, general and administrative expenses, overhead, taxes, packaging, delivery, anticipated profits, and any other direct and indirect cost associated with this requirement. | |
| E.6.1 General Instructions; E.9.0 Instructions for Volume 2 - Oral Presentation | C) No paragraph number "Use of Written Material or Other Media to Supplement Oral Presentations" | 18 | Chart in Tab 7 shows "Subcontractor Letters of Commitment" however detailed instructions states "Letters of Intent or Agreement". Please clarify ambiguity in Tab 7 regarding "Letters of Commitment" or "Letters of Intent or Agreement". | Please see Amendment Number 0002 | |
| E.6.1 General Instructions and E.9.0 Instructions for Volume 2 - Oral Presentation | c) no para number "Use of Written Material or Other Media to Supplement Oral Presentations" | 18 and 25 | RFP E.6.1 c) conflicts with page 25 which says, "All supplemental information is due 24 hours before the oral presentation." Please clarify if the Vol 2 written supplements are due at the same date/time of oral presentations or 24 hours prior. | Please see Amendment Number 0002 | |
| E.9.1 Factor 1 - Technical Excellence | 1) a. | 28 | This section states, "...and how they will comply with Section III(i) which states that..." There is a Section III in the PWS, but there is no "i" there. Request the Government to clarify where this reference is pointing to. | Please see Amendment Number 0002 | |
| RFP Section E.9.1 Factor 1 - Technical Excellence | 1) f. | 29 | Section states, "Provide documentation describing...will comply with the transportation requirements." Please clarify if documentation or a narrative describing compliance is acceptable? Please provide examples of types of acceptable documentation. | Please see Amendment Number 0002 | |
| Attachment 2 PWS; Sections VIII and XV | N/A | 5 and 14 | Is it significant that the PWS has two sections on Warranty and Recalls? Request the Government clarify or consolidate the two sections into one. | Please see Amendment Number 0002 |
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