47QMSA16DAJR006_revSynSol_comb_FLA_101316.doc

Combined synopsis/solicitation 47QMSA16DAJR006

Florida

PAGE

Combined synopsis/solicitation #47QMSA16DAJR006

FLORIDA

This Is A Combined Synopsis/Solicitation For Commercial Items Prepared In Accordance With The Format In Subpart 12.6, As Supplemented With Additional Information Included In This Notice.

This Announcement Constitutes the Only Solicitation The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

FAC 2005-84 dated 09-03-2015

This acquisition is a 100% Small Business Set-Aside

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition; there are no Addenda to the provision.

Provision at 52.212-2, Evaluation-Commercial Items, is applicable to this acquisition.

Include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with your offer.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition; there are no Addenda to the clause. (See pages 21-24.)

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. (See pages 24-26 for included clauses.)

PLEASE NOTE

STRICT DEADLINE

Offers are due by 4:00 p.m. EST on October 28, 2016

CP-FSS-1-A

(APR 1993)(LOCAL DEVIATION)

Solicitation No. 47QMSA16DAJR006

INDEFINTE DELIVERY-INDEFINITE QUANTITY CONTRACT FOR

FSC CLASS 0753 – Pre-assignment preparation of new and used GSA owned IFMS vehicles located in:

Florida:

Fort Lauderdale – estimated 476 vehicles;

Jacksonville – estimated 466 vehicles;

Pensacola – estimated 260 vehicles;

Tampa/Thonotosassa – estimated 406 vehicles;

Titusville – estimated 353 vehicles PERIOD: Date of Award (DOA) through September 30, 2017; one (1) 12-month option period

ANY INFORMATION THAT MAY BE DESIRED ON THIS PARTICULAR SOLICITATION

CAN BE OBTAINED FROM THE ISSUING OFFICE ADDRESS SHOWN HEREIN.

GSA FAS Fleet Management

ATTN: Angie Rogero

401 West Peachtree Street – Suite 830

Atlanta, GA 30308

IMPORTANT NOTICE: A Pre-Proposal Conference will not be held. If you have any questions, concerning this solicitation, please contact Angie Rogero, at 404.331.0234 or angie.rogero@gsa.gov

CP-FSS-3

NOTICE: REQUESTS FOR EXPLANATION OR INFORMATION (MAR 1996)

Oral or written requests for explanation or information regarding this solicitation should be directed to:

Angie Rogero GSA FAS Office of Fleet Management

401 West Peachtree Street, Suite 830 Atlanta, GA 30308 Angie.rogero@gsa.gov

CP-FSS-4-A

SOLICITATION COPIES (MAR 1996)

(a) To reduce Government costs, only one copy (paper copy) of this solicitation is provided. If additional paper copies are required (see 52.212-1, Instructions to Offerors—Commercial Items and its addendum for number of copies to be submitted), you may reproduce them yourself, provided they are complete in every respect.

(b) Offerors are strongly urged to use two-sided copying of offers for submission to GSA.

EXCEPTION: Oversized blueprints, drawings, or similar documents which are incorporated by reference in and attached (folded) to the solicitation are not required to be duplicated for the purpose of submitting a duplicate copy of the offer to GSA.

CP-FSS-20

SECURITY EXAMINATION OF HAND-DELIVERED OFFERS (JAN 1998)

(a) Offerors are advised that an offer in response to this solicitation is subject to physical examination, x-ray, or other inspection prior to acceptance at the location designated for receipt of offers. Inspection may be conducted by Government personnel or others acting on behalf of the Government. Any offer received at the address designated for receipt of offers after the date and time specified elsewhere in this solicitation for receipt of offers shall be processed in accordance with the late offers provision of this solicitation.

(b) For any hand delivered offer, whether delivered by the offeror or a courier service, the offeror must allow sufficient time to accommodate inspection by designated security personnel.

A-FSS-41

INFORMATION COLLECTION REQUIREMENTS AND HOURS OF OPERATION (NOV 1999)

(a) “The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

(b) “GSA's hours of operation are 8:00 a.m. to 4:00 p.m. Eastern time.

CP-FSS-30

(APR 1993)

PLEASE REMOVE THESE COVER PAGES BEFORE SUBMITTING OFFER TO GSA.

IMPORTANT NOTE IMPORTANT NOTE IMPORTANT NOTE

GSA Desires that all responses to this solicitation be submitted via-email to Angie.Rogero@gsa.gov. Any firm that wishes to submit a paper copy must send the copy to the following address:

GSA FAS Fleet Management

ATTN: Angie Rogero 401 West Peachtree Street – Suite 830 Atlanta, GA 30308

PART I – THE SCHEDULE

SECTIONS B and C

SUPPLIES OR SERVICES AND PRICE/COSTS STATEMENT OF WORK

SOLICITATION NUMBER: 47QMSA16DAJR006

FSC CLASS: 0753

SERVICE: New and used vehicle pre-assignment preparation

CONTRACT PERIOD: Date of Award (DOA) through September 30, 2017; one (1) 12-month option period Service Area(s) - Estimated Quantity(ies) – Florida:

Fort Lauderdale – estimated 476 vehicles;

Jacksonville – estimated 466 vehicles;

Pensacola – estimated 260 vehicles;

Tampa/Thonotosassa – estimated 406 vehicles;

Titusville – estimated 353 vehicles

FACILITIES

All offerors are required to have a facility located within 20 - 50 miles of the city limits of the service areas described above. All facilities must have adequate secure storage for 100 vehicles. All proposed facilities will be inspected as a part of the evaluation of offers by the FSR. Facilities that lack adequate storage or security will not be considered for award.

OFFERORS ARE CAUTIONED THAT THE QUANTITIES PROVIDED ABOVE ARE ESTIMATES ONLY.

GUARANTEE:

(a) Notwithstanding inspection and acceptance by the Government or any provisions concerning the conclusiveness thereof, the Contractor guarantees and warrants that all materials furnished and all services performed under this contract will be free from defects in material and workmanship and will conform to the requirements of this contract for a period of ninety (90) days or 4,000 miles, whichever occurs first. The Contractor shall remedy all such defects at his own expense, in a timely manner at FSR’s discretion, but no later than one (1) workday after notification by the ordering office. Any such work will not be counted as part of the estimated daily requirements.

(b) The FSR shall give written notice of any such defect or non-conformance to the Contractor within the applicable warranty period, with a copy to the Contracting Officer. Such notice shall state that either (1) the Contractor shall correct or re-perform any defective or non-conforming materials or services, or (2) the Government does not require correction or re-performance. If the Contractor is required to correct or re-perform, it shall be at no cost to the Government.

(c) Should a warranty for new or rebuilt assemblies or subassemblies offered by a manufacturer or remanufacturer be longer than that stated above, it shall apply for such longer period.

BID SCHEDULE

STATEMENT OF WORK

This statement of work is intended to cover the Fleet Management Centers referenced above under “service areas”. This SOW will cover the receipt and pre-assignment preparation of new GSA IFMS Vehicles, the receipt, termination of assignment inspection, and pre-assignment preparation of vehicles to be turned in to GSA for reassignment, and the termination of assignment inspection of vehicles turned in to GSA FMC for disposal (sale). GSA contemplates the award of a single contract in the defined service area *“STATEMENT OF WORK” Immediately Follows

“MARSHALING SERVICES DEFINITIONS” Below

Marshalling Services Definitions

· Automated Clearing House (ACH): An electronic network for financial transactions in the United States. ACH processes large volumes of credit and debit transactions in batches. ACH credit transfers include direct deposit, payroll and vendor payments. Further information can be found at Bureau of Fiscal Service.

· Contract Line Item Number (CLIN): Specifies the commodities being acquired for traceable accounting classification on a federal government contract. CLINs are vital for reporting and billing purposes within the contractor's accounting system.

· Damage in Transit (DIT): This is damage that occurs to new vehicles while in transit to the marshalling contractor’s location. Marshalling contractor must follow the instructions provided in the PWS to report damage in transit to the appropriate manufacturer’s representative.

· Duns and Bradstreet Number (DUNS): A DUNS number is a unique, non-indicative 9-digit identifier issued and maintained by Duns and Bradstreet (D&B) that verifies the existence of a business entity globally. D&B assigns DUNS numbers for each physical location of a business. The DUNS Number is the global standard for business identification and tracking and can help prospective business partners find you. Obtaining a DUNS number is FREE, http://www.dnb.com/duns-number.html.

· Exchange Vehicle: Vehicles turned in to the marshalling contractor from a customer agency. Exchange vehicles may be designated for either sale or reassignment.

· Fleet Management Center (FMC): location that manages GSA Fleet vehicles.

· FMS-2-GO: Application to assist in electronic data load, using either a GSA-provided device or the marshalling contractor’s own device.

· Fleet Service Representative (FSR): – an employee of GSA assigned to the Fleet Management Center.

· Interagency Fleet Management System (IFMS): The former organizational title assigned to the General Services Administration's interagency fleet operation, now retitled as GSA Fleet.

· New Vehicles: Vehicles ordered by GSA and delivered to marshalling contractor’s location that have not previously been assigned to any customer.

· Pre-assignment preparation: Preparing either new or reassignment vehicles for pick up by the GSA customer.

· Pre-delivery Inspection (PDI) - New vehicles only. This inspection should be completed by the marshalling contractor as referenced as described in this Performance Work Statement (PWS).

· Reassignment Vehicles: Vehicles that have been turned in to GSA from a customer for subsequent reassignment to a different GSA customer. These vehicles will be turned in at the marshalling contractor’s location.

· Sale Vehicles: Vehicles that are turned in to GSA for disposal by auction. These vehicles will be received at the marshalling contractor’s location for inspection prior to being picked up by the auction facility.

· System of Award Management (SAM.gov): The System for Award Management (SAM) is an official website of the U.S. government. There is NO cost to use SAM.gov. Register to do business with the U.S. government for free by going to the web address https://www.sam.gov/portal/SAM/#1. Find free help with your SAM registration on the HELP tab, including user guides, videos, and FAQs.

· Vehicle Accountability Form (VAF): GSA created form (may be paper or electronic) that allows for the quick and easy capture of necessary vehicle identifying information as well as interior/exterior condition elements when a vehicle is received at the contractor’s facility and/or if transported to or from another location.

· Vehicle Fleet Exchange (VFE): Government web-based application utilized by GSA Fleet Customer(s) to schedule appointments to exchange GSA Fleet leased vehicles.

· Vendor and Customer Self Service (VCSS): VCSS is a web-based application that will allow vendors to create and process their invoices electronically (paperless) and track the status of payments made by GSA.

WEX card, (Government authorized Fleet Services Credit Card): Fleet Services card is the generic name for the Smart Pay program that issues the contract. It is a commercial purchase card for fuel, maintenance, and repair services. Each Fleet Services Card is assigned to a specific vehicle and is only to be used for the vehicle identified on the card. The Fleet Services Card may be used in lieu of VCSS for charges totaling $99 or less per transaction; each transaction over $100 requires contractors to contact the MCC for a Purchase Order. WEX is “Wright Express”, the current commercial provider contract holder, who may change over time. Notations throughout the SOW will be “Fleet Services Card (WEX)” for consistency. For contractor sites where the TO-COR has chosen GSA Fleet’s Service Card provider as the method of payment the invoice will follow the card provider’s specifications and contain: transaction date, unique invoice number, GSA license plate number, VIN, current odometer reading, total amount, number of units, price per unit, total dollar amount and a product code of the service provided.

Marshalling Services Statement of Work

Summary of Contract Line Items (CLINs) covered by the SOW:

1.

CLIN 1 - The receipt and pre-assignment preparation including inspection of new GSA Interagency Fleet Management System (IFMS) Vehicles. (Required)

2.

CLIN 2 - The receipt and pre-assignment preparation including inspection, of vehicles to be turned in to GSA for reassignment or for disposal (sale). (Required)

3.

CLIN 3 - Vehicle transportation charges for Damage in Transit. (Required)

** MANDATORY FOR ALL CLINS **:

The marshalling contractor must ensure that the Fleet Services Card (WEX) is secured at all times while in the marshalling contractor’s possession.

Any unauthorized use or charges accruing on the Fleet Services Card (WEX) while it is in the marshalling contractor’s possession are the sole responsibility of the marshalling contractor.

Government Furnished Property (GFE) – provided by GSA to the vendor

· FMS-2-GO equipment/application/non-electronic alternative authorized by GSA

· U.S. Government License Plates (two per vehicle to be received)

· Fleet Services Credit Card

· Key Case with Maintenance Control Center/Accident Management Center card enclosed

· Vehicle Operator Guide

· Accident Package

· GSA Vehicle Assignment/Termination Transaction sheet with customer name, phone number, vehicle tag number to be exchanged and the new vehicle tag number.

· Vehicle Accountability Form (VAF) *sample attached to SOW

· VFE program (provided by GSA as necessary)

· Vehicle Input Data Sheet

*sample attached to SOW

· Payment information

GSA will provide each site with FMS-2-GO equipment/application or authorize a non-electronic alternative so that vehicle information can be recorded. Each site MUST utilize the equipment/application/non-electronic alternative authorized by GSA while recording vehicle data. Non-authorized options are NOT allowed. There are no exceptions to this requirement.

Marshalling contractors are highly encouraged to register in the Vendor & Customer Self Service (VCSS) system for electronic payment. If a vendor is unable to utilize VCSS, GSA will coordinate with the vendor in advance for possible payment via the Fleet Services Card (currently called the “WEX” card), that is assigned to each vehicle, or using the E-Submit/Automated Clearing House (ACH) process.

Invoices for marshalling services will be provided to GSA Fleet Service Representative (FSR) on a monthly basis for payment for all work performed for the month. The invoice will need to include a listing of all vehicle tags numbers and charges by Contract Line Item Number (CLIN) for the services provided.

Marshalling Contractor Requirements:

· Required to have a secure parking area free from standing water for storage of Government vehicles.

The term "secure" means that unauthorized access to the vehicle(s) will not be possible at any time

· Required to have all marshalling facilities and accommodations suitably maintained in a clean, orderly and safe condition at all times.

· Fully responsible for safeguarding the vehicles, license plates, and Fleet Services (WEX) credit cards.

· Responsible for immediately notifying the police and obtaining a copy of the police report to provide to GSA if one or both license plates are missing.

· Liable for any damages, accidents, pilferage, theft, etc. For the time the marshalling contractor has possession of said items and vehicles.

· Unless specifically authorized by this contract, the marshalling contractor is prohibited from driving or moving any GSA vehicle off its secured premises without prior express authorization of the Fleet Service Representative (FSR) unless specified in the Statement of Work.

· Vendor is to report inventory electronically to the FMR once a week, due at a date/time to be determined by the FMR. During busy season(s), daily reports may be requested by the FMR.

· Contractors bidding on RFQ shall hold valid shopkeeper’s insurance policy in accordance with three FAR clauses: 52.228-10, VEHICULAR AND GENERAL PUBLIC LIABILITY INSURANCE (APR 1984); and 52.247-21 CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY DAMAGE (APR 1984); and 52.237-2, PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984).Contractors shall provide proof of insurance with their response to the SOW. (Required)

· In the event vehicle is noted as missing from the Marshalling site, the Contractor shall notify the FMR, COR and CO in writing and by phone call within 24 hours of the missing vehicle and shall file a police report designating the vehicle was stolen. The contractor shall immediately determine if the license plates and keys for the vehicle are missing as well and shall report them as stolen to the police and GSA Fleet within 24 hours. A copy of the police report shall be sent to the FMR, COR, and CO as soon as it is made available to the Contractor.

CLIN 1. Receipt, pre-assignment preparation and inspection of new GSA Interagency Fleet Management System (IFMS) Vehicles. (Required)

NOTE: any costs associated with the marshalling contractor’s failure to timely and accurately report damages in transit on new vehicles may be assessed against the marshalling contractor.

This service includes

Receiving the NEW vehicles directly from the manufacturers;

· A visual inspection of the vehicle’s interior and exterior shall be performed when the vehicle arrives at the delivery site to verify that the vehicle has no physical defects or carrier damage.

· Check vehicle to ensure accessory equipment is delivered such as, jack, spare tire, lug wrench, keys to tool boxes on maintenance/utility trucks, ladder rack, etc.

· Any discrepancy discovered during the vehicle acceptance must be annotated on the carrier’s shipment document and signed by both the vendor representative and the carrier.

· If damage is evident, the representative must contact the FMC immediately. Additionally, vendor has the right to refuse delivery from the carrier altogether if the damage is severe enough to warrant it.

· Take damaged vehicle, along with annotated shipping documentation, to appropriate dealership for repair or contact FSR if guidance is needed. Bring vehicle back to your site after repairs have been completed. Provide pricing on CLIN 3.

· On subsequent inspections, should any previously undocumented damage be noted, the vendor will be held responsible for the repair of such damages.

· Vendor is also responsible for any loss or theft of vehicles after they have accepted the vehicles and prior to assignment to a customer.

Load new vehicle information utilizing Government Furnished Property (GFE) which includes:

FMS-2-GO equipment; web application; non-electronic alternative as authorized by GSA

· After new vehicle data is loaded into Government Furnished Equipment (GFE), the marshalling contractor shall upload data files to the GSA server using the Internet.

· When using FMS-2-GO, ensure data integrity and compliance with GSA Fleet policy by scanning ALL VIN numbers via the window sticker, data plate on the vehicle’s door jamb, or the VIN plate in the windshield.

· Users can no longer load the VINs manually by typing them in the FMS2GO.

· This will be tracked; therefore, you must notify GSA if you are unable to scan a VIN.

· Fax or scan and email the Vehicle Input Data Sheet with all signed shipping documentation to GSA, including copy of vehicle window sticker(s) within three (3) business days of receiving a new vehicle. The faxed / scanned copy of the window sticker must include the following information:

· RPN Number

· Delivery Date and Mileage

· Vehicle Model

· Engine Size (Cylinders)

· Engine Displacement (Liters)

· Transmission Type

· Vehicle Color

· Tire Size including Load Range

· Fuel Type

· Fuel Tank Capacity

· GVWR

· Key Code(s)

· If the above information is not provided on the window sticker by the manufacturer, it must be annotated on the Vehicle Input Sheet provided by GSA Fleet.

· Prospective marshalling contractors must have capabilities to upload/download files using the Internet. Electronic loading of data requires a nightly cycle run before the new vehicle will be ready for assignment.

· Prepare vehicles for assignment, as follows:

· Remove all shipping plastic and anti-scratch film

· Remove all labels and glue from window and any manufacturer decals

· Install all wheel covers

· Install fuses as necessary

· Install radio antennas, roof rails, and gates on stake and platform trucks

· Install accessory equipment as needed (i.e. quarter panels in cargo vans)

· Check / top off all vehicle fluids as necessary

· Check operation of all vehicle systems

· Exterior Lights

· Windshield Wipers

· Radio

· A/C

· Keyless Entry Remotes (if equipped)

· Affix GSA furnished license tags, front and rear

· Wash and vacuum vehicles

· Place GSA credit card and accident/maintenance cards in key case and attach keys to key case. Note: Each credit card has the license plate number embossed on it. The license number on the card must match the tag number of the new vehicle.

· Place owner’s manual, GSA accident package and other GSA furnished documents into glove box.

· Ensure Jack and spare tire are with vehicle as appropriate

· Ensure vehicle has enough fuel to get to the nearest fueling point

· Vehicles received in “Ship Mode” status must be cleared prior to assignment

· Once the government license plate and government credit cards are received by the vendor representative, the representative is responsible for any loss, theft, or misuse of said items until the customer agency signs for and receives the vehicle and credit card. Should loss of government license plates or loss of government credit card occur the representative shall immediately contact the FMC.

· The vehicle inspection and pre-assignment preparation must be completed within three (3) business days of receiving a new vehicle. .

New Vehicle Assignment

· The vendor representative shall contact the Customer Agency within 24 hours to arrange pickup of the new vehicle and turn-in of the replacement vehicle.

· This exchange must be scheduled within five (5) business days.

· Contact the Fleet Service Representative if you experience any difficulty contacting a customer or scheduling an appointment.

· The vendor will complete a “walk around” inspection of the new vehicle with the customer

· Any discrepancies shall be noted on the assignment sheet.

· If there are any discrepancies noted, the vendor must contact the FMC immediately to report the discrepancies noted by the customer. GSA will then instruct the vendor on whether to release the vehicle to the customer.

· The customer shall then sign the GSA Assignment/Termination Sheet and the vehicle may be released to the customer. Give the driver

· Two (2) sets of keys

· Two (2) remote/keyless access devices, if provided with the vehicle by the vehicle manufacturer

· The key case with Fleet Services Card (WEX) credit card for the new vehicle.

· The vendor shall provide the original copy of the Assignment/Termination sheet to the GSA FSR or fax / scan and email to the FMC as directed by the FSR. Vendor shall sign the Vehicle Accountability Form (VAF).

CLIN 1 New Vehicle Assignment Estimated number of vehicles - FLORIDA:

· FT LAUDERDALE – estimated 476 vehicles

· = or < 12,500 Gross Vehicle Weight Rating (GVWR) ___428____

· = or >12,500 Gross Vehicle Weight Rating (GVWR) ____48_______

· JACKSONVILLE – estimated 466 vehicles

· = or < 12,500 Gross Vehicle Weight Rating (GVWR) ___419____

· = or >12,500 Gross Vehicle Weight Rating (GVWR) ____47_______

· PENSACOLA – estimated 260 vehicles

· = or < 12,500 Gross Vehicle Weight Rating (GVWR) ___234____

· = or >12,500 Gross Vehicle Weight Rating (GVWR) ____26_______

· TAMPA/THONOTOSASSA – estimated 406 vehicles

· = or < 12,500 Gross Vehicle Weight Rating (GVWR) ___365____

· = or >12,500 Gross Vehicle Weight Rating (GVWR) ____41_______

· TITUSVILLE – estimated 353 vehicles

· = or < 12,500 Gross Vehicle Weight Rating (GVWR) ___318____

· = or >12,500 Gross Vehicle Weight Rating (GVWR) ____35_______

CLIN 2. Receipt, pre-assignment preparation, and inspection of vehicles to be turned in to GSA for disposal (sale) or for reassignment. (Required)

2A. Receiving A Turn-In Vehicle To Be Held For Sale -

On the date arranged for the pick-up of the new vehicle, the customer will turn in an exchange vehicle to the vendor. Unless notified by the FSR that the vehicle is to be reassigned to another agency, the vendor will complete the following steps:

· Receive the turn-in vehicle from the customer agency (as necessary) and identify vehicle to be held for pick up.

· Complete a “walk around” inspection of the turn-in vehicle with the customer agency representative to note any damage to the exterior and interior of the vehicle. The vendor must note any damages and non-functioning items such as body damage, chipped or broken glass, apparent mechanical defects, broken gauges, radio, check engine light, agency decals, etc, on the Vehicle Accountability Form (supplied by GSA).

· Ensure that the vehicle has both of the matching license plates (front and back).

· Verify that the correct Fleet Service Card (WEX) credit card has been turned in with the vehicle.

· Retrieve the Fleet Service Card (WEX) and all keys, Keyless Entry Remotes (if equipped), and key fobs of the turn-in vehicle.

· Tag discrepancies or missing Fleet Services Card (WEX) credit cards must be reported to the FMC immediately

· For turn- in vehicles that are too large to fit onto a vehicle carrier: Ensure that the vehicles have a minimum of a ½ tank of fuel at the time of turn-in.

· Must obtain the driver’s signature on the Vehicle Accountability Form and the Termination Transaction sheet (if used). The driver should sign on the line titled: “Customer Signature”. Fax or scan-and-email the completed GSA Vehicle Accountability Form and Termination Transaction sheet (if used) to GSA after the vehicle exchange is complete or as directed by FSR.

· The Vehicle Accountability Form shall be faxed or scanned-and-emailed to the GSA FSR within 24 hours from the time the vehicle is turned in.

· Secure the old vehicle for pickup by the GSA Auction contractor.

· Secure the old Fleet Service Card (WEX) credit cards from turn-in vehicles as directed by FSR.

2A “Receiving A Turn-In Vehicle To Be Held For Sale” - FLORIDA:

· FT LAUDERDALE – estimated 476 vehicles

· JACKSONVILLE – estimated 466 vehicles

· PENSACOLA – estimated 260 vehicles

· TAMPA/THONOTOSASSA – estimated 406 vehicles

· TITUSVILLE – estimated 353 vehicles 2B. Receiving A Turn In Vehicle To Be Reassigned And Reassignment

On the date arranged for the drop off of the turn-in vehicle, the customer will turn in a used vehicle to the vendor. The FSR will notify the vendor that the vehicle is to be reassigned to another agency; the vendor will complete the following steps:

· Receive the turn-in vehicle from the customer agency (as necessary)

· Complete a “walk around” inspection of the turn-in vehicle with the customer agency representative to note any damage to the exterior and interior of the vehicle. The vendor must note any damages and non-functioning items such as body damage, chipped or broken glass, apparent mechanical defects, broken gauges, radio, check engine light, agency decals, etc, on the Vehicle Accountability Form (supplied by GSA).

· Ensure that the vehicle has both of the matching license plates (front and back).

· Verify that the correct Fleet Service Card (WEX) credit card has been turned in with the vehicle.

· Retrieve the Fleet Service Card (WEX) and all keys, Keyless Entry Remotes (if equipped), and key fobs of the turn-in vehicle.

· Tag discrepancies or missing Fleet Services Card (WEX) credit cards must be reported to the FMC immediately

· Must obtain the driver’s signature on the Vehicle Accountability Form and the Termination Transaction sheet (if used). The driver should sign on the line titled: “Customer Signature”. Fax or scan-and-email the completed GSA Vehicle Accountability Form and Termination Transaction sheet (if used) to GSA after the vehicle exchange is complete or as directed by FMR. Include notes of any damage to determine if repairs are needed.

· Wash and vacuum turn-in vehicle.

· Hold and secure Fleet Service Card (WEX) credit card from turn-in vehicles until reassignment.

After clean-up and noted repairs are completed, the vendor representative shall contact the Customer Agency within one (1) business day to arrange pickup of the turn-in vehicle. The exchange must be scheduled within five (5) business days. Contact the FSR (enter phone number) if you experience any difficulty contacting customer.

· Identify Reassignment Of Turn In Vehicle

· The vehicles remain the marshalling contractor’s responsibility until such time as they are picked up for transportation to the sale facility.

· The vendor will complete a “walk around” inspection of the turn-in vehicle with the customer, and any discrepancies shall be noted on the assignment sheet.

· If there are any discrepancies noted, the vendor must contact the FMR immediately to report the discrepancies noted by the customer.

· GSA will then instruct the vendor on whether to release the vehicle to the customer.

· After completing the “walk around” inspection of the turn-in vehicle, the customer shall then sign the GSA Assignment/Termination Sheet and the vehicle may be released to the customer. The vendor shall provide the original copy of the Assignment/Termination sheet to the FSR or fax to the FMC as directed by the FSR.

· Give the driver two sets of keys and two remote/keyless access devices, if provided with the vehicle by the Customer Agency that turned it in, and the key case with Fleet Service Card (WEX) credit card for the new vehicle.

2B “Receiving A Turn-In Vehicle To Be Held For Reassignment” - Estimated number of vehicles - FLORIDA:

· FT LAUDERDALE – estimated 38 vehicles

· JACKSONVILLE – estimated 37 vehicles

· KEY WEST – estimated 2 vehicles

· PENSACOLA – estimated 40 vehicles

· TAMPA/THONOTOSASSA – estimated 32 vehicles

· TITUSVILLE – estimated 28 vehicles CLIN 3 Vehicle transportation charges for Damage in Transit (DIT) (Required)

This service includes moving the vehicle from the marshalling contractor’s facility to an approved GSA source for repair only. These services will be ordered as necessary by the GSA FSR. The marshalling contractor must ensure that any driver transporting these vehicles has the appropriate valid driver’s license for the type of vehicle to be moved.

NOTE: All transportation will be authorized at the time the repair services are ordered.

Transportation that is not authorized in advance will not be approved.

New Vehicle/Turn-in Damage

Vendor may charge fees on a round trip basis for transporting vehicles to and from their location to a dealership for repairs as noted on transport documents or turn-in sheet and as authorized by a Fleet Management Representative.

CLIN 3 Vehicle transportation charges for Damage in Transit (DIT) - Estimated number of vehicles - FLORIDA:

· FT LAUDERDALE – estimated 48 vehicles

· JACKSONVILLE – estimated 47 vehicles

· PENSACOLA – estimated 3 vehicles

· TAMPA/THONOTOSASSA – estimated 41 vehicles

· TITUSVILLE – estimated 28 vehicles

PRICING PAGES –

FLORIDA

CLIN 1:

New Vehicle Swap Out

FT LAUDERDALE –

Price for New Vehicle Receive and Prep:

= or < 12,500 GVWR

Price for New Vehicle Receive and Prep:

> 12,500 GVWR (including up-fitted vehicles requiring assembly)

JACKSONVILLE –

Price for New Vehicle Receive and Prep:

> 12,500 GVWR (including up-fitted vehicles requiring assembly)

PENSACOLA -

Price for New Vehicle Receive and Prep:

> 12,500 GVWR (including up-fitted vehicles requiring assembly)

TAMPA/THONOTOSASSA –

Price for New Vehicle Receive and Prep:

> 12,500 GVWR (including up-fitted vehicles requiring assembly)

TITUSVILLE –

Price for New Vehicle Receive and Prep:

> 12,500 GVWR (including up-fitted vehicles requiring assembly)

#47QMSA16DAJR005 - Pricing Page 1 of 2

CLIN 2: Receiving a turn in vehicle to be held for sale or reassignment

FORT LAUDERDALE –

2A: Price for Turn-In for Sale Only

2B: Price for Turn-in and Reassignment Vehicle

JACKSONVILLE –

2B: Price for Turn-in and Reassignment Vehicle

PENSACOLA –

TAMPA/THONOTOSASSA –

TITUSVILLE –

CLIN 3: Vehicle Transportation Charges

FT LAUDERDALE –

· Price for Transportation Charges $___________ per vehicle/round trip to dealer

JACKSONVILLE –

· Price for Transportation Charges $___________ per vehicle/round trip to dealer

PENSACOLA –

· Price for Transportation Charges $___________ per vehicle/round trip to dealer

TAMPA/THONOTOSASSA –

· Price for Transportation Charges $___________ per vehicle/round trip to dealer

TITUSVILLE –

· Price for Transportation Charges $___________ per vehicle/round trip to dealer #47QMSA16DAJR005 - Pricing Page 2 of 2

SECTION E

INSPECTION AND ACCEPTANCE

52.246-4

INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

52.246-16

RESPONSIBILITY FOR SUPPLIES (APR 1984)

(a) Title to supplies furnished under this contract shall pass to the Government upon formal acceptance, regardless of when or where the Government takes physical possession, unless the contract specifically provides for earlier passage of title.

(b) Unless the contract specifically provides otherwise, risk of loss of or damage to supplies shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Acceptance by the Government or delivery of the supplies to the Government at the destination specified in the contract, whichever is later, if transportation is f.o.b. destination.

(c) Paragraph (b) above shall not apply to supplies that so fail to conform to contract requirements as to give a right of rejection. The risk of loss of or damage to such nonconforming supplies remains with the Contractor until cure or acceptance. After cure or acceptance, paragraph (b) above shall apply.

(d) Under paragraph (b) above, the Contractor shall not be liable for loss of or damage to supplies caused by the negligence of officers, agents, or employees of the Government acting within the scope of their employment.

E-FSS-7FC-102

INSPECTION AND ACCEPTANCE

Upon completion of the repair and/or services of each item, the Contractor shall inspect, test or check each completed end item to the extent necessary to verify compliance with contract terms and conditions prior to submission to the Government for inspection and acceptance.

E-FSS-7FC-122

VEHICLE SAFETY

Recognizing that the safety of the vehicle is paramount at all times, whenever a Contractor deficiency is directly related to vehicle safety, such as repairs to brake systems, running gear, fuel systems, or throttle linkage, etc., and has been officially reported to the Contracting Officer, and at the direction of the Contracting Officer, the Contractor shall correct such deficiency at no cost to the Government. In addition, until the deficiency is resolved, the Contractor may be instructed to stop work on all Government vehicles in his shop that are having repairs performed which are of the nature of the deficiency. Safety-related deficiencies found in vehicles or failure to correct such deficiencies, or otherwise comply with this clause, may be cause for termination for default.

SECTION F

DELIVERIES OR PERFORMANCE

WAIVER OF DELIVERY SCHEDULE (APR 1984)

(a) None of the following shall be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for default: (i) delay by the Government in terminating for default; (ii) acceptance of delinquent deliveries; and (iii) acceptance or approval of samples submitted either after default in delivery or in insufficient time for the Contractor to meet the delivery schedule.

(b) Any assistance rendered to the Contractor on this contract or acceptance by the Government of delinquent goods or services hereunder, will be solely for the purpose of mitigating damages, and is not to be construed as an intention on the part of the Government to condone any delinquency, or as a waiver of any rights the Government may have under subject contract.

F-FSS-290 DELIVERY HOURS (APR 1984) - Where prices are quoted and accepted on a destination basis, delivery shall be performed between the hours of 8:00 a.m. and 4:00 p.m., Eastern time, Monday through Friday, holidays excluded.

SECTION G

CONTRACT ADMINISTRATION DATA

POINT OF CONTACT:

Contracting Officer: Angie Rogero 401 West Peachtree Street, Suite 830 Atlanta, GA 30308

404.331.0234 / Angie.Rogero@gsa.gov

52.204-7 System for Award Management.

System for Award Management (Jul 2013)

(a) Definitions. As used in this provision—

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 Number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and ZIP Code.

(iv) Company Mailing Address, City, State and ZIP Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov .

52.204-13 System for Award Management Maintenance.

System for Award Management Maintenance.

(Jul 2013)

(a) Definitions. As used in this clause—

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities, which is used as the identification number for Federal contractors.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM database;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“System for Award Management (SAM)” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR Subpart 4.14; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

(b) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c)

(1)

(i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (c)(1)(i) of this clause, or fails to perform the agreement at paragraph (c)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the DUNS number is maintained with Dun & Bradstreet throughout the life of the contract. The Contractor shall communicate any change to the DUNS number to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the DUNS number does not necessarily require a novation be accomplished. Dun & Bradstreet may be contacted

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(c) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.acquisition.gov.

G-FSS-900-A

CONTACT FOR CONTRACT ADMINISTRATION (JAN 1994)

Offerors are required to designate a person to be contacted for prompt contract administration.

NAME __________________________________________, TITLE

ADDRESS

ZIP CODE

TELEPHONE NO.

__________________ FAX NO. ___________________

CONTRACTOR'S REMITTANCE (PAYMENT) ADDRESS (SEP 1996)

(a) Payment by electronic funds transfer (EFT) is the Government's preferred method of payment. However, under certain conditions, the Government may elect to make payment by check. The offeror shall indicate below the payment (remittance) address to which Government checks should be mailed for payment of proper invoices submitted under a resultant contract.

PAYMENT ADDRESS: ______________________________

(b) All offerors are cautioned that if the payment address shown on an invoice differs from that shown above, the address above will govern.