UCTL Services Kickoff 11-30-2022.pdf

U.S. General Services Administration UCTL Services Kickoff November 30,2022

GSA Contracting Team: Michael Sands, Contracting Officer Christopher Hardcastle, Alt POC

Agenda

Introductions

(Brief) Overview of UCTL Service Requirement

Solicitation Details

● Schedule/time frame for evaluation and award decision

● Proposal contents and submission discussion

● Evaluation overview

● Award decision and debrief discussion

Question and Answer session/Next steps

Introductions

Office of Refugee Resettlement (ORR) - Business Owner/Program Management Office (PMO)

Dewayne Frederick, UCTL Services Contracting Officer’s Representative (COR)

General Services Administration (GSA) - Contracting Office

Michael Sands, Contracting Officer

Christopher Hardcastle, Alternate Point of Contact

Brief Overview of UCTL Service requirement

● For the previous 2 years, this requirement has been fulfilled on a non-competitive basis

● The work statement provided with the solicitation is identical to the current bridge contract work statement

● The proposed contract type - Firm Fixed Price and Firm Fixed Price Level of Effort - is the same as the current bridge contract

● Since GSA has been the contracting office, the incumbent contractor transports approximately 1,000 UC every 5 calendar days

Solicitation Schedule - anticipated

Closing Date: January 27, 2023 at 4:00 EST via email

Anticipated Award Date: February 17, 2023 (3 weeks after closing date)

Transition/Performance starts: ***February 27, 2023/March 19, 2023***

Proposal contents and submission

Price on the SF-1449

Non-price via 3 submitted volumes:

● Volume 1: Technical Capability, Process Map and 25 page max narrative;

● Volume 2: Management, 15 pages max;

● Volume 3: Past Performance, 2 page per reference max.

Evaluation Overview

● Evaluation will occur one volume at a time starting with Volume 1: Technical Capability, then proceeding to Volume 2: Management and finally Volume 3: Past Performance

● Evaluators will conduct an evaluation individually using provided worksheets, and will assign each volume with a score from 3 to 1.

● Evaluators will be required to justify any rating assigned and document any identified strengths, weaknesses, significant weaknesses or deficiencies.

Evaluation Overview - cont.

● Once each Volume has been evaluated, a final report will be drafted to consolidate each individual rating.

● The Source Selection Evaluation Board (called the SSEB in the solicitation), which consists of all the evaluators and the contracting officer, will then meet as a group to review the final ratings and determine whether discussions are needed.

● IMPORTANT - The government intends to award without discussions.

Evaluation Overview - cont.

● If discussions are required, Evaluation Notices (ENs) will be sent to each offeror that disclose how competitive each offeror’s proposed pricing is with respect to all offers, and that requests proposal revisions to address provided weaknesses, significant weakness, and/or deficiencies. Each EN will also establish a response date for proposal revisions.

● Once proposal revisions are received, the evaluation process will repeat until the SSEB is satisfied with selecting one proposal for award.

Award Decision and Debriefings

● Once an awardee is selected, an award notice/NLES will be provided to each offeror consistent with both FAR 15.503(b) and GSA’s INFORM 2.0 procedures.

● The GSA team will provide each offeror with the individual evaluations of its proposal, and will contact each unsuccessful offeror to schedule an in person (virtual) debrief to discuss its proposal individually.

Next Steps

● One on One meetings - please feel free to reach out to Michael Sands to schedule one or even more meetings with us prior to the solicitation response date.

● Submit questions–often! The GSA team will post all answers to questions at least every Friday, and will endeavor to get answers to all questions regardless of when they are received.