Q-A_Posting_2_2022-12-9.pdf

Questions and Answers for RFP 47QMCH23R0001

Q&A Posting #1 12/2/2022

GSA Contracting Officers (Michael Sands and Christopher Hardcastle) will list all questions and answers received in response to the subject solicitation. GSA will seek ORR responses to any technical questions and publish Q&As in batches each Friday. If an answer provided is insufficient, or you feel additional clarification is necessary, please submit your follow-up question to the CO in writing.

1. I believe you stated the PWS is the same in the solicitation as it is for the current contractor, MVM. Can you please confirm that the contractor will be responsible to book/arrange ALL transfers and reunification across the network of grantee sites (which includes even the small sites that may release 1-3 youth per week) – meaning that the grantee sites won’t do any booking of flights or escort any UCs for transfers/reunification (If this is the case, this will be a shift in current operations).

a. ORR Response: The ORR requires a national transportation contractor to be responsible to book/arrange ALL transfers and reunification and provide transport within the ORR network. The Contractor shall provide timely ground, air, or water transportation services including booking and transportation operations to transport a UC from an ORR facility to the sponsor and/or between ORR facilities, and/or to facilitate the transfer of UC custody between federal and/or non-federal agencies.

b. ORR Additional Response 12/8/2022: The current contract allows for transportation from ICF, EIS, and LCF (AKA Standard Care Facilities). No shift in current operations.

2. Will GSA be providing historical data on trips?

a. The historical data GSA possesses is being uploaded to SAM.gov as an excel document titled “Historical UCTL Data March 2022-December 2022.”

3. I believe someone asked a question at the Kick-Off event on 11/30/2022 about current contract cost, and I noted a figure of $6,300 that was mentioned by Mr. Hardcastle, but I had originally noted that as a cost per 1000 UCs and it doesn’t seem correct. Can you please confirm the correct figure and units with respect to current contract cost?

a. The current contract (47QMCH22C0001) possesses the following pricing:

CLIN 1: Operations & Infrastructure (FFP), $3,705,256.00 per month, $44,463,072 per year CLIN 2: Escorted UC Transportation (FFP LOE), $6,315,000.00 per 1,000 UC CLIN 3: Unescorted UC Transportation (FFP LOE), $94,725.00 per 20 UC

4. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

a. M V M Inc. of Ashburn, VA has been performing these services for nearly two years. The current contract number is 47QMCH22C0001, and it expires on March 18, 2023.

Q&A Posting #2 12/9/2022

GSA Contracting Officers (Michael Sands and Christopher Hardcastle) will list all questions and answers received in response to the subject solicitation. GSA will seek ORR responses to any technical questions and publish Q&As in batches each Friday. If an answer provided is insufficient, or you feel additional clarification is necessary, please submit your follow-up question to the CO in writing.

1. Is Award by Sector or Nationwide since Sectors were listed in the RFP?

a. GSA anticipates awarding one contract to a vendor who will be responsible for providing nation-wide transportation of UC.

2. Since CLIN sequence 002, and 003 are FFP LOE, how would the Government like to see the summary detail build up to reflect the LOE? Additionally which volume would this be submitted under? Can the Government please clarify?

a. Per page 78 of the solicitation, pricing does not fall under any of the non-price factor volumes. The only pricing information required is your unit price, extended price, and total total price (blocks 23, 24, and 26) on the SF1449. One completed SF1449 document is sufficient for pricing (no need to submit 2 copies as requested for the non-price factor volumes). We are conducting a price evaluation and do not need to know what cost/price elements are included in the FFP-LOE line items--evaluation is total price only.

3. Are resumes excluded from page count? Would you like them in the Management section, or can we add them as an appendix not included in page count?

a. Yes, resumes are excluded from page counts. Include resumes with your Volume 2 submission in accordance with page 79 of the solicitation. You can list these resumes as appendices to clearly delineate them from the rest of the volume and its associated page count if you'd prefer.

4. Is this solicitation open to all bidders or restricted to GSA contract holders?

a. This opportunity is full and open competition through the open market and is open to all companies to submit a proposal. This opportunity is not tied to any existing contract vehicles (e.g. GSA Schedule).

5. Evaluation considerations 1 SSEB Rating Report. Will the Government please clarify the priority/weight of each of the Volumes (Technical, Management, Past Performance, Price).

a. All non-price factors, when combined, are approximately equal to price (see RFP pages 11 and 94).

ChristopherJHardcast Highlight

ChristopherJHardcast Highlight

6. RE Period of Performance. "March 19, 2022 – March 18, 2023." The CLIN structure lists a Period of Performance of March 2023 to March March 2028. Can the Government please clarify the period of performance?

a. The contract will include a 12-month base period and four 12-month option periods for a total of 5 years.

7. Are any positions subject to SCA regulation?

a. No, this contract is not subject to the Service Contract Labor Standards (SCLS) as it is a transportation contract.

8. Small business utilization, what are the goals for the different categories?

a. A Subcontracting Plan will be required after an award selection has been made and will not factor into evaluations of this contract.

9. Do you plan for teaming purposes, have you considered sharing the attendee list?

a. The government did not track attendance at the Kick-off meeting.

10. Does the government have any data on mode of transportation for past trips made under the current contract? If so, can they provide it?

a. ORR Response: There has been a mixture of Charter Buses, Vans, Commercial Airlines, Charter aircraft used to transport children via the current contract.

11. We have a question about how frequently overnight trips are required, and I think a percentage is a reasonable answer if actual numbers are unavailable.

a. ORR Response: Overnight trips should not be a regular occurrence but instead only if there are travel issues that result in the need for overnight arrangements, such as weather delays or failed reunifications.

12. How many medical transports have been accomplished? Please let us know if you have numbers on total medical transports--can be over any period, so last 6 months, 12 months etc. if lifetime information is not available.

a. ORR Response: We are gathering data on this but transports for this contract should include the ability to transport all children that would not require an official medical transport such an ambulance, medical flight or a medical transportation vehicle of similar capability. The transportation should be able to accommodate any child in a wheelchair or other ADA covered services that would be available to children in the general public. This ordinally should not require specialized medical transport vehicles.

Questions Outstanding with ORR

1. Is 1000 UC per week, is that accurate projected numbers to price since RFP states 8000 UC per month?

2. For clarification, all transportation services are from ORR funded facilities and ICF shelters not CBP Temporary Processing Centers?

3. Is there a percentage number of Medically Fragile/Staff Secure UC transportation events that have been historically done or based on past performance?

4. Can the automated transportation system be that of a subcontractor such as a travel agency?

5. Is there a percentage number of charter flights previously done by past contractors to use as a method of pricing the correct number? Or will these costs/events be approved as needed? Such as when the need for mass transports from the region to ICF sites?

6. On the predawn requirement is that scheduled flight time or UC pickup time? Example:

Flight is scheduled for 6 a.m., site is Pecos, which is 1.5 hrs away from airport, UC pickup would be 3 a.m. to review discharge packet and get to airport with enough time to check-in and board.

7. Does the contract allow for Meet and Greet for reunifications or program transfers?

8. For Staff Secure transports, does the contract allow for soft restraints by unarmed Licensed Personnel?

9. Can the Government please clarify how this procurement relates to the HHS ORR Influx Care Facility IDIQ Transportation Services (Optional)? How are they different?

10. "RE Real-time Tracking. ""The contractor shall maintain an up-to-date (i.e., real-time) and accurate automated record keeping system..."" Our assumption is we are bringing our own software for real-time tracking, how does ORR want to interface with the system

- as a user, a contributor, or receive daily reports we provide. "

11. "RE Real-time Tracking. ""The contractor shall maintain an up-to-date (i.e., real-time) and accurate automated record keeping system..."" If the Government desires users of the real-time system, how many users would it want?"

12. "RE Real-time Tracking. ""The contractor shall maintain an up-to-date (i.e., real-time) and accurate automated record keeping system..."" Does the Government want trigger reports of any specific events, as opposed to daily reports?"

13. "RE Real-time Tracking. ""The contractor shall maintain an up-to-date (i.e., real-time) and accurate automated record keeping system..."" Are there any challenges you have with the existing real-time tracking system, or features and functionalities that you would like?"

14. Would there be an opportunity or desire for a demo of our tracking systems?

15. Key Personnel. With respect to the requirements for the lead project director and alternate project director, would the government accept additional years of experience in lieu of the Master's degree in Transportation Planning, Public Administration, or a related field?

16. What would GSA or HHS GSA like to see on the next contract iteration? OR What improvements should we be thinking about?

17. "Can the government clarify the 8 hours of flight time, does this time also include plane changes/layovers, unknown airline delays, in the AQL requirement of 8 hours per day?

And will the Government please clarify if those delays due to weather or uncontrollable airline delays are included in the 12 hours of travel?"

18. If the UC is traveling by air, the "Personal hygiene items" that are larger than TSA allowable to keep on person/ carry on.. Is the requirement of possession also including "checked" bags?

19. Can the Government please provide additional details and ratio, historical information for "Special Needs" Transport?

20. What additional medical requirements will the drivers and/or escorts be required to have, i.e. CPR, First Aid, administer medicals, injections, ect.. can the government please clarify this requirement?

21. Are AED and other equipment required for vehicle transport?

22. Will the Government please provide the historic number of UCs transported between 0- 2 years of age, andbetween 2-8 years old?

23. Can the government clarify if the contractor is responsible for providing infant formula and baby food/ snacks for infants that do not eat solid food? If so, can the Government provide a listing of the formula, and brands of acceptable foods for this population?

24. "When will the dietary requirement that are outside of the standard (unless otherwise recommended in writing by a licensed physician, certified nurse practitioner, or licensed physician’s assistant for a specific UC), be provided once the request to transport is initiated?"

25. Can the government provide a listing of the current open/operational facilities (cities,states) for pricing purposes. Also does the Government have a list of anticipated cities/states of new locations where UC's may need transport to/from?