47QMCB26R0002_RFI and SOO_2025-12-09.pdf
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- Attached to
- RFI- Supplemental Lodging Reservation Service
- Solicitation number
- 47QMCB26R0002
- Issued by
-
GSA Federal Acquisition Service
About this file
This document is a Request for Information (RFI) issued by the General Services Administration (GSA), Federal Acquisition Service (FAS), Travel, Transportation and Logistics (TTL) to assess the feasibility of a supplemental lodging reservation service. The service would be available to eligible entities including state/local governments, Congressional offices, government contractors, non-profit organizations, and tribal groups.
The RFI requires potential respondents to submit detailed information by December 23, 2025, including business details, pricing structure, system capabilities for hotel fee tracking, login security, 508 compliance, reporting flexibility, reservation confirmation processes, and experience with federal IT security requirements. Participation is voluntary, and the government is not committed to issuing a solicitation or awarding a contract based on this RFI. Responses must be submitted in Microsoft Word or PDF format to specific GSA email addresses, and respondents are asked to provide information about their business classification (e.g., small business, woman-owned, veteran-owned) and NAICS code.
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Text version
GENERAL SERVICE ADMINISTRATION
Federal Acquisition Service
REQUEST FOR INFORMATION/MARKET RESEARCH
QUESTIONNAIRE
The General Services Administration (GSA), Federal Acquisition Services (FAS), Travel, Transportation and Logistics (TTL) is conducting market research to assess the feasibility of a supplemental lodging reservation service for eligible entities to include, but not limited to state/local governments, Congressional offices, government contractors, non-profit organizations and tribal groups.
.GSA is requesting industry input on the attached Statement of Objectives. Respondents should specifically address the capability evaluation questions detailed in Part II to help GSA assess market readiness and capacity.
Please be advised that your participation in this survey is not required to ensure participation in future solicitations and contract awards. Participation in this survey is voluntary and the
Government will not reimburse participants for any expenses associated with their participation in this survey. There is no commitment by the Government to issue a solicitation as a result of this RFI. The Government does not intend to award a contract on the basis of the RFI or otherwise pay for the information requested. Responses will be treated as information only and not as a proposal. Respondents will not be notified of the result of the review.
Questions regarding this announcement shall be submitted in writing. Verbal questions will
NOT be accepted. Questions shall NOT contain proprietary or classified information.
Interested parties are required to respond to this RFI with submissions in a Microsoft Word
(.doc or .docx) compatible format and/or .pdf format. Respondents are requested to provide the information in Part I and Part II. Respondents may provide supporting documentation along with their submissions.
Part I. Business Information
Please provide the following business information for your company/institution and for any teaming or joint venture partners:
● Company/Institute Name:
● Address:
● Point of Contact:
● CAGE Code:
● Phone Number:
● E-mail Address:
● Web Page URL:
● Which North American Industry Classification System (NAICS) code do you believe is most appropriate for this requirement?
● Have you completed the SAM Registration?
Based on the above NAICS Code, state whether your company is:
● Small Business (Yes / No)
● Woman Owned Small Business (Yes / No)
● Small Disadvantaged Business (Yes / No)
● 8(a) Certified (Yes / No)
● HUBZone Certified (Yes / No)
● Veteran Owned Small Business (Yes / No)
● Service Disabled Small Business (Yes / No)
Part II. Capability Survey Questions
Please provide a response to each of the following questions:
1. Please provide details on the proposed pricing structure for this website and provide sample pricing, if applicable. Historically, this requirement has been funded through room nights sold.
2. Describe your system for collecting and tracking hotel participation fees as well as your process for quarterly remittance to the government.
3. How will you design separate booking logins for eligible entities while maintaining system security and user experience?
4. How do you ensure full 508 Compliance requirements and what is your testing methodology?
5. How will you ensure FedRooms rate codes are captured, translated and normalized for reporting purposes? What quality assurance processes will you implement?
6. Describe your capability to provide flexible, ad hoc reporting in an interactive online environment and how quickly you can accommodate new reporting requirements.
7. How will you ensure reservations are confirmed and honored between the hotel and the traveler?
8. What experience do you have obtaining a Federal Authority to Operate (ATO) for similar projects at government agencies?
9. What specific government experiences do you have that are similar to CIO-IT Security-19-95 and CIO-IT Security-09-48 requirements?
E-mail responses must be received no later than December 23, 2025 5:00pm ET. Please forward to: elizabeth.mcewen@gsa.gov and jennifer.miller@gsa.gov
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