0003_47QMCB24R0001_Government-wide_TDY_Lodging_2.0_RFP_QA_Responses_2024-01-26.xlsx

Instructions

General Services Administration (GSA) Federal Acquisition Service (FAS) Government-wide Temporary Duty (TDY) Lodging Solution 2.0 Request for Proposal #47QMCB24R0001 Questions and Answers Response Template

Instructions:

a) Please complete the Q&A of this workbook.

b) Each row in the Q&A tab should contain only 1 question. In addition, please complete all columns for each row.

c) Please don't modify this template, except for answering the required fields.

d) Please submit your response to earl.oberholtzer@gsa.gov, russell.walter@gsa.gov with a cc to onthego@gsa.gov by January 16, 2024. An example question has been provided in the Q&A tab to demonstrate the submission format.

Q&A

5 Attachment C - Terms and Conditions

Government Wide TDY Lodging Solution 2.0 RFP

Attachment I - Proposed Funding Model Template 34 D.4 E.5.3.1.Q Column E - Vendor Fee to Cover Operations Column G - Contract Access Fee Column I - Vendor Fee + CAF 5 Columns E, G, I Participating properties must remit a 1.50% participation fee on every consumed room night identified as FedRooms, FedRooms Commissionable, booked through all distribution channels.

As such, the offeror shall propose a funding model to recover its operating and marketing costs inclusive of a 1.5 percent fee to be remitted and allocated between the General Services Administration (GSA) and the Department of Defense (DoD) on a quarterly basis by the Contractor. Note: Contractor costs that may result from a fee change (increase, decrease, etc.) would be at no cost to the Government.

ID#AAABB8MolmY Jennifer Miller - QMC1B (2024-01-16 18:43:49) @earl.oberholtzer@gsa.gov @russell.walter@gsa.gov can you answer these please?

This is the Federal Government's lodging programs have unique rate terms and conditions. Traditionally GSA and DoD is funded on a participation/use fee by its vendors to run its programs.

The federal government wants to understand and have our vendor partner be transparent in their business plan about how they plan to generate revenue, advertise, what they communicate and ask of the hotel vendor partners.

https://smartpay.gsa.gov/files/sp3-master-contract.pdf

and D.5.4.2.1 Contractor Availability for Other Use 36 & 37 (a) The following activities may book FedRooms rates using their contracted TMC according to the terms of this contract:

(1) The American National Red Cross in furtherance of the purposes set forth in its Federal charter (36 U.S.C. 300102); provided, the Contractor accepts order(s) from the American National Red Cross; and

(2) Other qualified organizations, as defined in section 309 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5152), may book rooms using their contracted TMC that are determined to be appropriate to facilitate emergency preparedness and disaster relief and set forth in guidance by the Administrator of General Services, in consultation with the Administrator of the Federal Emergency Management Agency.

(3) Government contractors authorized in writing by a Federal agency pursuant to FAR 51.1;

(4) Tribal governments when authorized under 25 USC 5324(k)

(5) Tribes or tribally designated housing entities pursuant to 25 U.S.C. 4111(j)

(6) State and local governments

(7) Qualified Nonprofit Agencies as authorized under 40 USC 502(b) D.5.4.2.1 FedRooms and DoD Preferredrates are for official travel only. Please confirm that allowing these activities to book Fedrooms rates meets the requirement that FedRooms rates are for official travel only. Yes, official travel only.

D.5.4.4.3 a. (ix) and D.5.3 SCOPE a. ii. 39 & 33 The Contractor shall provide the FedRooms® and DoD Preferred CORs with the latest version of the FedRooms® and DoD Preferred property terms and conditions (Attachment C and D) no later than April 30th of every calendar year...

D.5.4.4.3 a. (ix) and D.11 DELIVERABLES SCHEDULE 39 & 61 & 63 The Contractor shall provide the FedRooms® and DoD Preferred CORs with the latest version of the FedRooms® and DoD Preferred property terms and conditions (Attachment C and D) no later than April 30th of every calendar year...

Latest version of FedRooms® & DoD Preferred property terms and conditions

Self-Certified Women Owned Small Business Indicator Current Year Self-Certified Veteran Owned Small Business Indicator Current Year Self-Certified Service Disabled Veteran Owned Small Business Indicator Current Year Self-Certified Disadvantaged Owned Small Business Indicator Current Year Self-Certified 8(a) Owned Small Business Indicator Current Year Self-Certified Hubzone Owned Small Business Indicator Current Year Self-Certified Sustainable Indicator Current Year

and 47QMCB24R0001_Government-wide_TDY_Lodging_Solution 2.0_RFP_2023-01-03 QUARTERLY FEDROOMS & DOD PREFERRED CHANNEL DISTRIBUTION Row 220

(1) The American National Red Cross in furtherance of the purposes set forth in its Federal charter (36 U.S.C. 300102); provided, the Contractor accepts order(s) from the American National Red Cross; and

(2) Other qualified organizations, as defined in section 309 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5152), may book rooms using their contracted TMC that are determined to be appropriate to facilitate emergency preparedness and disaster relief and set forth in guidance by the Administrator of General Services, in consultation with the Administrator of the Federal Emergency Management Agency.

(3) Government contractors authorized in writing by a Federal agency pursuant to FAR 51.1;

(4) Tribal governments when authorized under 25 USC 5324(k)

(5) Tribes or tribally designated housing entities pursuant to 25 U.S.C. 4111(j)

(6) State and local governments

and D.5.4.2.1 Contractor Availability for Other Use 36 (a) The following activities may book FedRooms rates using their contracted TMC according to the terms of this contract:

(1) The American National Red Cross in furtherance of the purposes set forth in its Federal charter (36 U.S.C. 300102); provided, the Contractor accepts order(s) from the American National Red Cross; and

(2) Other qualified organizations, as defined in section 309 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5152), may book rooms using their contracted TMC that are determined to be appropriate to facilitate emergency preparedness and disaster relief and set forth in guidance by the Administrator of General Services, in consultation with the Administrator of the Federal Emergency Management Agency.

(3) Government contractors authorized in writing by a Federal agency pursuant to FAR 51.1;

(4) Tribal governments when authorized under 25 USC 5324(k)

(5) Tribes or tribally designated housing entities pursuant to 25 U.S.C. 4111(j)

(6) State and local governments

(7) Qualified Nonprofit Agencies as authorized under 40 USC 502(b) How will the Government-wide_TDY_Lodging_Solution 2.0 contractor be advised of additions, deletions and modifications to this list of qualifying activities? Although the government does not anticipate changes, if changes did occur, the Contracting Officer would execute a contract modification notifying the contractor of any change(s).

71 47QMCB24R0001_Government-wide_TDY_Lodging_Solution 2.0_RFP_2023-01-03 D.5.4.1.4 36 (a) The following activities may book FedRooms rates using their contracted TMC according to the terms of this contract:

(1) The American National Red Cross in furtherance of the purposes set forth in its Federal charter (36 U.S.C. 300102); provided, the Contractor accepts order(s) from the American National Red Cross; and

(2) Other qualified organizations, as defined in section 309 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5152), may book rooms using their contracted TMC that are determined to be appropriate to facilitate emergency preparedness and disaster relief and set forth in guidance by the Administrator of General Services, in consultation with the Administrator of the Federal Emergency Management Agency.

(3) Government contractors authorized in writing by a Federal agency pursuant to FAR 51.1;

(4) Tribal governments when authorized under 25 USC 5324(k)

(5) Tribes or tribally designated housing entities pursuant to 25 U.S.C. 4111(j)

(6) State and local governments

(1) The American National Red Cross in furtherance of the purposes set forth in its Federal charter (36 U.S.C. 300102); provided, the Contractor accepts order(s) from the American National Red Cross; and

(2) Other qualified organizations, as defined in section 309 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5152), may book rooms using their contracted TMC that are determined to be appropriate to facilitate emergency preparedness and disaster relief and set forth in guidance by the Administrator of General Services, in consultation with the Administrator of the Federal Emergency Management Agency.

(3) Government contractors authorized in writing by a Federal agency pursuant to FAR 51.1;

(4) Tribal governments when authorized under 25 USC 5324(k)

(5) Tribes or tribally designated housing entities pursuant to 25 U.S.C. 4111(j)

(6) State and local governments

(1) The American National Red Cross in furtherance of the purposes set forth in its Federal charter (36 U.S.C. 300102); provided, the Contractor accepts order(s) from the American National Red Cross; and

(2) Other qualified organizations, as defined in section 309 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5152), may book rooms using their contracted TMC that are determined to be appropriate to facilitate emergency preparedness and disaster relief and set forth in guidance by the Administrator of General Services, in consultation with the Administrator of the Federal Emergency Management Agency.

(3) Government contractors authorized in writing by a Federal agency pursuant to FAR 51.1;

(4) Tribal governments when authorized under 25 USC 5324(k)

(5) Tribes or tribally designated housing entities pursuant to 25 U.S.C. 4111(j)

(6) State and local governments