47QMCA25R0004_Q and A_2025-01-27.pdf

Ques # Document Reference (e.g., Detailed Description)

Section/Paragraph Reference (e.g., Sec 1, Par 2.1.3)

Offeror Question Government Response Question Received from Zone:

RFP Detailed Description Sec 1 - SOW 2.1.2.2.3 This section states "License plates and GSA Fleet services cards must be returned to GSA, in accordance with GSA guidance. Shipping costs will be borne by the Government and invoiced to GSA." Can you be more specific as to how this is to be done and how payment is made?

GSA will provide prepaid mailing labels 3

RFP Detailed Description Sec 1 - SOW 2.1.3, 2.1.4, 2.2.7 and 3.2.1 (eVAF references)

Occasionally vehicles are delivered without the Electronic Vehicle Accountability Form.

Will there be provisions to ensure the eVAF is provided via GSAFleet.gov or through the FSR to enable us to comply with these requirements?

eVAFs will be automatically emailed to Marshallers and future updates will allow for searchable eVAFS

RFP Detailed Description Sec 1 - SOW 2.1.7.2 and

2.2.5.2 and Pricing Spreadsheet line item 8.

These sections require charging of EVs to 100 miles. If an EV arrives without an accompanying charger cord, how will the cost of the replacement cord be reimbursed?

Line Item 8 covers the cost of charging, but the cord could add $100 - $500 for any one vehicle and would not be priced into this line item as it is structured in the pricing spreadsheet.

All GSA new EV orders will require any charging cables to be delivered with the vehicle

RFP Detailed Description Sec 1 - SOW 2.1.8.3.1 This section addresses vehicle movement greater than 50 miles with a 5 business day requirement. Will the Government consider an additional category for transporting greater than 250 or 300 miles with an additional 2 or 3 days to enable greater reach in larger states/zones?

Another category will not be added, however, FAR clause 52.212-4(e) provides for excusable delays caused by an occurrence beyond the reasonable control of the Contractor.

RFP Detailed Description Sec 1 - SOW 2.2.9. Sale Vehicle Decommissioning and Equipment Disposal, subparagraph 2.2.9.3.3.

This section states, in part, "For returned equipment, the shipping cost will be borne by the Government." My question is how will this be billed since line item 26, which covers SOW 2.2.9, is priced as a labor hour rate with no consideration for shipping charges?

GSA will provide prepaid mailing labels 3

RFP Detailed Description Sec 1 - SOW 2.3.7.1.2 This section requires credit card payments to be processed through a GSA designated system. Currently that system does not allow charges in excess of $24,999/day. This limitation greatly slows down sales processing. Would the Government consider raising, or eliminating, this limitation?

GSA is required to follow this credit card payment limitation, which is set by the U.S.

Department of the Treasury.

RFP Detailed Description Sec 1 - SOW, 1.4.1 Could contractor exclude one business day from the schedule as long as they satisfy the 32 hours . Example not providing marshalling appointments Wednesday if that is the contractors auction day

Vendors can preclude Sales days in coordination with the COR All zones

RFP Detailed Description Sec 1 - SOW, 2.0-2.3.7 (Pg.

5-22 )

What are the minimum services that each car has to have done? GSA determines the services each vehicle receives on a case by case basis based on the vehicle type, age, mileage and condition. Vendors should be able to perform all mandatory services in the SOW. Vendors may or may not offer services listed as "Optional" in the SOW.

RFP Detailed Description Sec 1 - SOW, 2.1.1.1.1, Vehicle Delivery

What if the transporter does not give us a delivery receipt? In these instances. Document the lack of delivery receipt and report it in using the delivery acceptance tool as time of delivery.

RFP Detailed Description Sec 1 - SOW, 2.1.1.1.3, Vehicle Delivery

Who is responsible for theft or damage for vehicles delivered outside of contracted business hours?

Vehicles delivered outside of the contracted business hours are the resposibility of the vehicle supplier or their contractd carrier.

RFP Detailed Description Sec 1 - SOW, 2.1.1.3, Manufacture pre-delivery inspection (PDI) (page 26)

Define vehicle manufacturer guidance for PDI's Each vehicle supplier provides PDIs for each of thier makes/models, and GSA will ensure these PDIs are readily available.

RFP Detailed Description Sec 1 - SOW, 2.1.1.4.2, Vehicle preparation & new vehicle load of new vehicle data

Where do we find the vehicle delivery list for aux. items installed which is to be provided by GSA?

Auxiliary items will either be listed in during vehicle load or provided as seperate document by GSA.

RFP Detailed Description Sec 1 - SOW, 2.1.2.2.1, Removal of license plate & gsa fleet service card management (page 26)

How do we invoice for the removal and reinstallation of vehicle license plates from a customer request?

Customers are not authorized to obligate services against this contract. Coordination with the COR is requried for all removal; or reinstallation of plates that are not part of the vehicle delivery or turn-in.

RFP Detailed Description Sec 1 - SOW, 2.1.4, Receiving Used Vehicle

Is the receiving used car fee in addition to a transport fee if we were assigned a pickup?

Recieving used car fee and transport fees are separate serivces 2 & 3

RFP Detailed Description Sec 1 - SOW, 2.1.6.1, Telematics

We see this as a mechanical service. Could this be charged on a per labor hour rate given the variance by make and model? Are you expecting any changes in the current telematics being used?

Pricing for telematics is per device, and it is expected vendors will propose pricing that accounts for a broad varierty of makes/models

2 & 3

RFP Detailed Description Sec 1 - SOW, 2.1.6.2, Other tracking & communication devices or aftermarket equipment (page 33)

Other tracking equipment is very vague for us to establish a final labor cost. Specificity on "Other Tracking and Communication Devises or Aftermarket Equipment" is unknown at this time. The pricing spreadsheet for Line Item # 6 is being revised to reflect "Negotiated at Order" until such future time that fixed pricing can be established.

RFP Detailed Description Sec 1 - SOW, 2.1.7.2 Is vehicle charging up to 100 miles including in the marshalling services or can this service be billed separately?

The is a separate billable service All zones

RFP Detailed Description Sec 1 - SOW, 2.1.7.2 Does the vehicle have to be charged at the contractors facility or can it be transporter or driven to the nearest charging station?

Vendors can charges EVs on or offsite All zones

RFP Detailed Description Sec 1 - SOW, 2.1.8 – Vehicle Movement

On average, how often is the contractor asked to transport vehicles? We understand this can vary per location but do you have any past data pertaining to this? Specifically for locations within Zone 3 and Zone 4.

Transportation demand can be affected by many factors including, location, types of vehicles, time of year, etc.

RFP Detailed Description Sec 1 - SOW, 2.1.8.2, Standard Vehicle Movement Greater Than 25 Up to 50 Miles- Optional Service

Can we drive vehicles within 25-50 and 50+ miles? 2 & 3

RFP Detailed Description Sec 1 - SOW, 2.1.8.3 Non-Standard Vehicle Movement Within 50 Miles, or All Vehicle Movement Greater than 50 Miles -Optional Service

How are vehicles managed for those GSA agencies that are outside a 50 mile radius for pickup and transport to a contractor’s facility? Can we perform remote auction services using a website and require buyers to pickup from that GSA location? That process could save on money for transport and time.

GSA may request tranport of vehicles to a contractors location no matter the distance. Remote sales may be conducted depending on vehilce location and other factors.

GSAfleet.gov

GSAFleet.gov

GSAFleet.gov

Carrier and driveaway transportation is allowed.

RFP Detailed Description Sec 1 - SOW, 2.1.8.3, Non-Standard Vehicle Movement Within 50 Miles, or All Vehicle Movement Greater than 50 Miles - Optional Service

Can we establish per mileage rates for driveaway, flat beds, and tow truck transports?

For non typical or extraordinary transits like gravel roads, mountainous roads, etc.

Non-standard Vehicle Movement will be approved per requirement with full consideration for each vehicle and any potential unique terrain

2 & 3

RFP Detailed Description Sec 1 - SOW, 2.1.8.4, Door to Door delivery movement of non standard and standard vehicles- Optional Service

What is the preference of door to door delivery? Towed vs. driven The method of delivery would be the contractors decision, the price per mile remaining the same.

2 & 3

RFP Detailed Description Sec 1 - SOW, 2.2.10.2.4 In lieu of the buyer starting the vehicles, can the contractor provide trained employees to start the vehicles for the buyers upon request?

During inspection, bidders are allowed to start vehicle(s). All zones

RFP Detailed Description Sec 1 - SOW, 2.2.11.1.2 Is the buyer payment made to the contractor using their own POS system or are the payments made using GSA's POS system?

Credit/debit card payments are collected through the GSA POS system. All other payments are collected by the contractor besides the direct to GSA Wire option.

All zones

RFP Detailed Description Sec 1 - SOW, 2.2.12, Remote inspection of completed services

In addition to the inspection service fee, can we apply a transportation fee? Inspection and trasnportation servicers are separate billable services 2 & 3

RFP Detailed Description Sec 1 - SOW, 2.2.13 Can the test drive be preformed by a sub contractor? Yes All zones RFP Detailed Description Sec 1 - SOW, 2.2.14, Enhance

Vehicle Imagery- Optional Service

Does just having the 360 imaging suffice for that section or do we have to have more of the other services available?

This is an optional service. Contractors should propose what service they have available.

2 & 3

RFP Detailed Description Sec 1 - SOW, 2.2.16 Can this service be charged separately? 2.2.16 Removal of Private/Sensitive Data corresponds specifically to CLIN 31, which is a per vehicle charge.

All zones

RFP Detailed Description Sec 1 - SOW, 2.2.16 What proof of the data removal is needed if any? Certificate etc.? When any service is ordered, it is expected to be completed and may be audited by the COR at any time.

All zones

RFP Detailed Description Sec 1 - SOW, 2.2.2-2.2.11, Sales Preparation Services- Optional Services

How does GSA establish allowable times per line items i.e. oil change, tires, brakes, etc. Is Mitchell labor book an allowable guide?

Maintenance, repairs, and reconditioning services will be reimbursed in accordance with established pricing guidelines: Mitchell, National Auto Glass Specifications.

2 & 3

RFP Detailed Description Sec 1 - SOW, 2.2.7 – Produce a full and accurate ECR within two (2) business days of receipt of the vehicle. The ECR must include all required information listed in Appendix C: Electronic Condition Report (ECR) Requirements.

Does GSA currently have an ECR in place that you would like for us to utilize? Or, would you like the vendor to have their own ECR that GSA would learn to utilize?

The vendor should provide their own ECR in compliance with Appendic C: Electronic Condition Report Requirements.

RFP Detailed Description Sec 1 - SOW, 2.2.7.1 Does GSA require AutoIMS for eIMS services or can a contractor use their own proprietary system?

GSA does not require AutoIMS for eIMS-related services. All zones

RFP Detailed Description Sec 1 - SOW, 2.2.71 - Produce an ECR in the Electronic Inventory Management System (eIMS) for each sale vehicle.

Does GSA currently have an eIMS in place that you would like for us to utilize? Or, would you like the vendor to have their own eIMS that GSA would learn to utilize?

GSA uses AutoIMS and has created an API with AutoIMS that will be utilized in GSAFleet.gov. The vendor, however, can utilize a commercial or in-house developed eIMS, so long as the eIMS can provide all the required information and reports.

RFP Detailed Description Sec 1 - SOW, 2.2.8 Can these services be preformed offsite by a sub-contractor? Yes All zones RFP Detailed Description Sec 1 - SOW, 2.2.8, Maintenance, Repairs, and Reconditioning

Can we provide flat rate pricing for reconditioning (wash and vac, full detail, etc.) similar to industry standards? Can we then have a labor rate for maintenance and repairs, breaking them out by line item (oil changes, brakes, etc.)? Can we break out de-identification/decal removal on a line item basis?

Pricing for reconditiong, maintenance, and repairs should be proposed based upon an hourly rate.

2 & 3

RFP Detailed Description Sec 1 - SOW, 2.3, Administrative Vehicle Sales Services- Optional Service

Can we charge for sales that are being made online? It's common practice to charge and collect a seller's premium for online sales.

Yes, vehicles that are sold online will receive a simulcast or concurrent broadcast fee. 2 & 3

RFP Detailed Description Sec 1 - SOW, 2.3.5 Can international buyers (exporters) bid on GSA vehicles? Yes, international buyers may be able to bid on GSA Fleet vehicles. All zones RFP Detailed Description Sec 1 - SOW, 2.3.7 This ties into the question above in 2.2.11.1.2. Are these payments collected in the contractors POS or GSA's POS?

Credit/debit card payments are collected through the GSA POS system. All other payments are collected by the contractor besides the direct to GSA Wire option.

All zones

RFP Detailed Description Sec 1 - SOW, 2.3.7.1 Please disclose all possible forms of payments that could be required by GSA. Per GSA Fleet's current Sales Terms and Condition, acceptable forms of payment shall include cash (may not be available at all locations), wire transfers/EFT, credit and debit cards, checks, postal/commercial money order, and purchase orders (for state/local governement purchases only), depending on the sale method.

All zones

RFP Detailed Description Sec 1 - SOW, 2.4 Could In-lane vehicle support include Live Digital events sales with GSA assets at multiple contractor owned facilities. Example one Digital even sale for three separate locations?

No, in-lane sale vehicles must be driven through the auction lane(s). All zones

RFP Detailed Description Sec 1 - SOW, 2.4 Can the contractor utilize a owned sister company to facilitate the storage or sales of a GSA Asset?

Refer to SOW, 1.4 All zones

RFP Detailed Description Sec 1 - SOW, 2.4.3 In lieu of audio - visual recording, can the contractor use an electronic bid log that records the bidders unique bids from their secure bidder credentials?

No, the audio-visual recording is still required. All zones

RFP Detailed Description Sec 1 - SOW, 3.2.1, GSA inventory management & reporting - marshaling & sales (page 30)

Define eTools in GSA Fleet eTools are all of the Marshalling functions that are accessible in 3

RFP Detailed Description Sec 1 - SOW, 3.7.4.1 (Pg. 29 ) How do you assign vehicles to the contractor if there are multiple vendors in an area?

What's the criteria?

If contracts are awarded to overlapping service areas, orders issued would consider government needs against services offered, performance, and price. All things being equal, the order would be issued to lowest priced option.

GSAfleet.gov

RFP Detailed Description Sec 1 - SOW, Sec 2.3.3, Coordination with Sales Preparation Contractors

Can you elaborate on what this means? Not sure if it means GSA will be doing remote sales for vehicles on our lot or we have to conduct sales of vehicles on other auction lots?

This pertains to the sale of vehicle at a remote location conducted by an Administrative Vehicle Sales Services Vendor.

Came in under zone 3, but they are currently a zone 1 contractor

RFP Detailed Description Sec 1 - SOW, Sec 2.4.1.4, In-lane Sales Support. Moving Vehicles through the lanes

Is GSA requiring the vehicles be driven through the lanes during live auctions? Thank you.

If the vehicle is driveable, it must drive through the lane during live sales. Inoperable vehicles are sold on screen.

Came in under zone 3, but they are currently a zone 1 contractor

RFP Detailed Description Sec 2 - Terms & Conditions, Par. # 3-5 (Pg. 53 )

Will multiple cars be put on the same order to reach the minimum $2500 order threshold or is this $2500 order threshold per car?

Mulitple cars will be on the same order. 1

RFP Detailed Description Sec 4 - Instructions to Offerors, Par 6 - Vol. 6, Price Proposal (Pg. 66 )

Is the pricing supposed to be fixed for each year and can be adjusted each option year or is the firm fixed price the same for the entire length of the contract including the option years?

The unit prices in the spreadsheet should be for the base period and in Row 4 of the pricing spreadsheet you should include your proposed escalation rate for the option periods. See Detailed Description, Pg 55, Section 2 - Terms and Conditions, Paragraph #10 - Price Adjustments for an explanation of how price adjustments will work.

RFP Detailed Description Section 4 - Instructions to Offerors - Opening paragraph

This paragraph references FAR clause 52.212-1 Instructions to Offerors – Commercial Items and Commercial Services (Sep 2023) incorporated by reference on the SF1449 block 27a. Will a SF 1449 be provided or is this not needed?

FAR clause 52.212-1 Instructions to Offerors – Commercial Items and Commercial Services is incorporated by reference. Please disregard "on the SF1449 block 27a".

RFP Detailed Description Section 4 - Instructions to Offerors - Opening paragraph

FAR 52.212-1 paragraph (b)(9) requires acknowledgment of solicitation amendments.

Will this requirement be satisfied via FedConnect or will signed/dated SF 30 forms be required as part of the response documentation? If so, in what volume(s)?

Amendments will be issued on SF30 forms and must be returned signed/dated in acknowledgement.

RFP Detailed Description Section 4 - Instructions to Offerors - Paragraph 3 - Submission of Questions

Are all questions for all three phases required to be submitted by Jan 21, 2025 or will there be additional opportunities for questions associated with Phases 2 and 3 of the proposal process?

All questions for the solicitation are due by Jan 21, 2025. 3

RFP Detailed Description Section 4 - Instructions to Offerors - Paragraph 3 - Submission of Questions Subparagraph 6 - Volume 6 – Price Proposal.

This section contains the statement "The unit price for Sales CLINs may be submitted as a flat rate, flat rate plus % of sale proceeds, or % of sale proceeds." Could you explain which line items this applies to on the pricing spreadsheet and how the pricing method is to be annotated or explained?

This would apply to CLIN 32. 3

52.204 Representations Section d. “Representation” We would like clarification on what this document is referencing. We can help install and remove telecommunication and video surveillance equipment but we do not PROVIDE this equipment. So for this form, would it be appropriate to mark that we do NOT provide or use ill not provide covered telecommunications equipment or services?

Will that disqualify us if we do not provide that equipment?

The representation at 52.204-24 is required as prescribed in FAR subpart 4.21 and it references the prohibitions of section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019. This law prohibits the Government from obtaining prohibited telecom and Government contractors from using prohibited telecom.

Estimated5YRVehicleVolumes If a bidder wishes to perform cross-zonal work, but has a facility in only one of the zones, is the only proposal required to be the one in which the facility is located? We are referring to the possibility of transporting vehicles from one zone to another and the proposal requirements in such a situation. For example, if we have a facility in New Mexico (Zone 3) but are receiving vehicles from Arizona (Zone 4) for the purpose of marshalling and/or sales at our Zone 3 facility, do we need to propose against the Zone 4 solicitation in addition to the zone 3 solicitation?

Proposals should be submitted with respect to the zone in which their facility is located. GSA determines where vehicles are sent.

Location Spreadsheet If a bidder wishes to perform cross-zonal work, but has a facility in only one of the zones, and is required to prepare two proposals, how do they address the Location Spreadsheet questions for the zone without the facility? If the answer to previous question were to be yes, then this question is trying to determine how we would complete the location spreadsheet when we don't have a facility in Zone 4.

Proposals should be submitted with respect to the zone in which their facility is located. GSA determines where vehicles are sent.

Location Spreadsheet Column K requires us to enter the number of vehicles. Is there a qualifier to go with this number such as per day, per month, etc?

Marshalling capacity is determined by the vendor by per day, week or month. 3

Location Spreadsheet Column L requires us to enter the number of vehicles. Is there a qualifier to go with this number such as per day, per sale, per month, etc?

Sales capacity is determined by the vendor by per day, week, or month. 3

Pricing Spreadsheet Line Item No. 21 - This item is for pricing Notary Services but it references SOW 2.2.9.

Should this be SOW 2.1.9 instead?

Yes. It should reference SOW 2.1.9. 3

Pricing Spreadsheet Line Item No. 23 - This item includes digital imagery in the verbal description. Should it also include SOW 2.2.6 in the list of SOW references?

Yes. It should also reference SOW 2.2.6. 3

Location Spreadsheet Our company is a nationwide online auction company. We have access to certain location areas which could fulfill the requirements of this proposal for services pertaining to vehicle marshalling, intake, releasing, auctioning, etc. However, we do not currently have locations that would fit into all the areas identified in Zone 3 and Zone 4 (locations we have interest in). Can we submit our response with the specific locations we have and will an award be possible to occur just to certain locations within a zone?

There is no minimum or maximum number of locations required to be proposed. 3

Location Spreadsheet We have locations in some areas that are identified in Zone 3 and 4 but not all locations. Can we place a bid with a notation that “upon award of the contract” we can obtain lease agreements in specific locations that could meet the area locations identified in Zone 3 and 4?

The contractor must be the owner or legal lessee of the facility at the time of site survey.

Past Performance Questionnaire How many past performance questionnaire from our current clients would be sufficient to send over as part of our response?

The questionnaire is required for each of your corpororate project experiences that you identified in Volume 3, Tab A. If you described 2 projects in Tab A, then you should include 2 past performance questionnaires in Tab B. If 3 then 3, and so on.

Is it possible to submit multiple proposals offering different services? For example, we may have one proposal that offers our current locations and prices available within a zone. However, we may have interest in submitting another proposal with an “expansion” option that if the contract is pending award, we would look to acquire other facility locations in order to perform services?

You may submit alternate proposals. All proposals must conform to the solicitation and will be evaluated accordingly. The contractor must be the owner or legal lessee of the facility at the time of site survey.

If we are not awarded the entire contract, is there a way that we can receive information about who is the awarded contractor and potentially work with them as a sub contractor to provide certain services that we specialize in, such at the administration portion with website and marketing as well as transportation services?

Award notices will be posted to SAM.gov. You can search for them using the solicitation numbers.

What is GSA currently paying for these services? While total contract values are publicly available in USAspending.gov, individual line item pricing is not.

Other Federal Agencies vehicles are not sold exclusively online. Agencies can opt for value-added services through GSA's Office of Personal Property Management. Value added services include live auction, transportation, storage, maintenance and vehicle reconditioning. Information on this program can be found .

3Can you tell me if the solicitation for Marshalling and Sales Services includes Other Federal Agencies vehicles? They handle the sale of their vehicles exclusively online and I am trying to discern when bidding on your services if it also pertains to their services. here