Wheelchair MY26 Open Season Industry Day 2025-07-29.pptx

Program:

Wheelchair Accessible Light Vehicles

INDUSTRY DAY -

FY26 Open Season GSA Vehicle Purchasing July 29, 2025 Solicitation 47QMCA24R0034

Office of Fleet Management Center for Vehicle Acquisition

U.S. General Services Administration

Agenda

Welcome:

Leonard Fedoruk - GSA Vehicle Purchasing Director

Open Season Process:

Eric VanderVeen and Sharon Hamer - GSA Contracting

Technical Information:

John Hampson and Anil Nair - GSA Vehicle Engineering

GSAFleet.gov and Open Season Bid Process

GSA Office of Fleet Management

Welcome Leonard Fedoruk, Director, GSA Vehicle Purchasing

Open Season (OS) Process GSA Contracting

Open Season Process Automated process completed via GSAFleet.gov Allows updated pricing for new model years and specifications Onboarding of new vendors New Model Year (NMY) submissions Model year 2026 Federal Standards will govern submissions

Open Season Process Refer to “Open Season Periods” Section of the contract/solicitation.

Existing contractors under this program may:

Update new model year pricing, base vehicle minimum data, optional equipment availability/pricing/collisions, clarifications, and engine and fuel tab data for existing awarded line items Propose new models not previously awarded New offerors not currently under contract may:

Submit proposals for new models not on contract, Submit proposals for the next model year for existing models

Important Dates Vendor Pre-Bid Intentions: August 11 - September 11

NOTE: vehicle suppliers can, and are encouraged to, propose makes and models during the pre-bid process in federal vehicle standards. This gives engineering extra time to review them and will give suppliers a head start on their bid lines.

Comment Collector: August 11- September 11 Open Season Notice (SAM.gov): September 2 Open Season Industry Days: July 29 and October 1 Open Season Round 1: October 1 - October 31 Open Season Round 2: December 1 – December 15 Ordering open in GSAFleet.gov for NMY: February 2

New Models New models can be added in GSAFleet.gov at the bid line level

This process differs from previous AutoBid system process

Chassis Make and Model may be required

Models proposed may need to be approved by engineering

Supplier will be notified of approval / rejection via email

GSAFleet.gov Bid Schedule GSAFleet.gov Bid Management will open October 1 for all contractors / offerors who properly requested an account or currently have an account

Open Season Round 1: October 1 - October 31

Open Season Round 2: December 1 - December 15

Dates subject to change

Supplemental Submissions Pricing is entered into GSAFleet.gov for the Solicitation under Bid Management, along with any additional information for each line item and/or optional equipment:

Clarifications Conflicts Accurate, realistic shipment times

Technical Exceptions Worksheet (TEW): No longer needed as this is now completed via Bid in GSAFleet.gov

New Offerors New offerors must also submit full proposal documents as outlined in the Request for Proposal (RFP)

See Section F for Instructions to Offerors and Section G for Evaluation criteria

New proposals will go through a full evaluation just as all contractors have upon initial submission

New offers will be reviewed as quickly as possible; however, GSA cannot guarantee award concurrent with incumbent offerors

Vehicle Availability Vehicles are available year-round Orders may be placed via GSAFleet.gov Vendors may propose closing items or closeout dates to Contracting Contracting provides updates to availability in GSAFleet.gov and via Vehicle Available List (VAL) “Rules of the Road” provides important updates Vehicle buying: vehicle.buying@gsa.gov

Technical Information GSA Vehicle Engineering Branch

Federal Standard Development Open season based on revised Federal Vehicles Standards/change notices/amendments/purchase descriptions all on gsafleet.gov Draft standards are released each year and are commented on through public comment collector - industry and customers Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations Federal Standards WCV will be finalized prior to Open Season period which begins October 1 Separate minimums and options for each SIN Commercially available vehicles only Wheelchair: ADA Title 36 and additional document discussion

Engineering Support Services Market Research and Analysis Make/model evaluation Assistance with the GSA process Option “conflicts” analysis and support Industry Expertise Technical evaluation boards Warranty/Post Delivery Support Certified Contracting Officer’s Representatives (COR)

GSAFleet.gov

About GSAFleet.gov GSAFleet.gov will be used by suppliers for all bid/proposal contract administration activities Bid Management (formerly AutoBid) Contract Management Order Management including weekly status reports Reports (Bid and Contract) Vendor Updates for awarded contract lines Colors Photos and Documents Allocation

GSAFleet.gov System Access New Vendors:

Download the following forms:

GSAFleet.gov Vendor Company Request Form GSAFleet.gov User Account Request Form Send both forms to Contracting POC Ensure all fields are completed SAM.gov registration must be active - system will flag Incumbent Vendors:

No action New users can be added by company vendor manager No need to contact GSA

GSAFleet.gov Bid Management Bid Management enables Vehicle Suppliers to offer products in response to a GSA Fleet issued solicitation.

Bid Management allows Vehicle Suppliers to identify how their products will adhere to, or satisfy, GSA Fleet Federal Vehicle Standards.

Bid Management Changes GSA will no longer provide Vehicle Suppliers a bid template; instead, Vehicle Suppliers will now create bid within GSAFleet.gov Ability to copy data from one line item to another Ability to provide clarifications at the line item, equipment code and engine and fuel level Enter technical exceptions within the system Vehicle suppliers who have awarded GSAFleet.gov contract lines or previously participated in a GSAFleet.gov bid period have the ability to import prior bid and contract line data as a starting point for a new bid submission.

In cases where there is a previous bid and contract line - only the contract line will be available for import.

All data will be imported from the awarded contract line except the Unit Price, minimizing the amount of data entry required

Open Season Bids Enter bid data for any awarded line items you wish to keep as is Example: Currently awarded 2025 Ford SIN 410 with no changes still must have bid data entered

Enter bid data for all line items you wish to propose New Model Years New Makes/Models

Note: Download Contracting Pricing Report from the Run Reports menu in GSAFleet.gov

Vendor Company Profile Vehicle supplier vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

Vendor Company General Information Order Transmission Method Associated Locations Assembly Points: Plant locations in which vehicles are assembled Inspection Points: Where GSA will come to conduct first production and end item inspections

GSAFleet.gov Help Contracting Staff Open Season GSAFleet.gov FVS and Bid Management Quick Reference Guide for Suppliers Self Help on GSAFleet.gov>Help

GSAFleet.gov - How do I bid?

GSAFleet.gov - How do I bid?

Contracting Program Assignments Wheelchair Accessible Light Vehicles Contracting Officers:

Eric.VanderVeen@gsa.gov Sharon.Hamer@gsa.gov Pamela.Dail@gsa.gov

Helpful Resources GSA.gov – GSA GSA.gov – Vehicle Purchasing SAM.gov – Contracting Opportunities Acquisition.gov – FAR / GSAM GSAFleet.gov - Order Management IPP.gov - Invoicing Open Season GSAFleet.gov Bid Management Quick Reference Guide for Suppliers

GSA Leadership Points of Contact Len Fedoruk - Director, GSA Vehicle Purchasing

(703) 605-3413 leonard.fedoruk@gsa.gov Matt Gormley - Director, Center for Vehicle Acquisition

(202) 733-7196 matthew.gormley@gsa.gov Eric VanderVeen - Chief, GSA Medium and Heavy Vehicles Acquisition Branch

(202) 394-2799, eric.vanderveen@gsa.gov John Hampson - Chief, GSA Vehicle Engineering Branch

(703) 898-0226 john.hampson@gsa.gov William Wesolowski - Chief, Quality Assurance Branch

(312) 718-3868 - william.wesolowski@gsa.gov image1.jpg image2.jpg image7.png image8.png image9.png image10.png